https://kiakimamuseum.org/files/original/09899ba2c9b29029375eb83e7bb1ddf9.pdf ab4e4c10192875337f8ec122df27f339 PDF Text Text �Ahoalan-Nachpikin Lodge 2012 Plan Book The Purpose of the Order of the Arrow As Scouting’s National Honor Society, our purpose is to: • Recognize those who best exemplify the Scout Oath and Law in their daily lives and through that recognition cause others to conduct themselves in a way that warrants similar recognition. • Promote camping, responsible outdoor adventure, and environmental stewardship as essential components of every Scout’s experience, in the unit, year-round, and in summer camp. • Develop leaders with the willingness, character, spirit and ability to advance the activities of their units, our Brotherhood, Scouting, and ultimately our nation. • Crystallize the Scout habit of helpfulness into a life purpose of leadership in cheerful service to others. The Mission of the Lodge The mission of the Ahoalan-Nachpikin Lodge is to achieve the purpose of the Order of the Arrow as an integral part of the Boy Scouts of America in the Chickasaw Council through positive youth leadership under the guidance of selected capable adults. The Obligation I, do hereby promise, on my honor as a Scout, that I will always and faithfully, observe and preserve the traditions of the Order of the Arrow, Wimachtendienk, Wingolauchsik, Witahemui. I will always regard the ties of Brotherhood in the Order of the Arrow, as lasting, and will seek to preserve a cheerful spirit, even in the midst of irksome tasks and weighty responsibilities, and will endeavor, so far as in my power lies, to be unselfish in service and devotion to the welfare of others. The Song of our Order Firm bound in Brotherhood, gather the clan, That cheerful service brings to fellow man. Circle our council fire, weld tightly every link, That binds us in Brotherhood, Wimachtendienk. �Ahoalan-Nachpikin Lodge 2012 Plan Book Brothers, 2012 is a new year with room for new innovations and improvement. As a lodge we have several lofty goals and aspirations, but with teamwork and dedication, we cannot fail. Together as a Brotherhood let’s make it the best year our Lodge and our Council has ever seen! There are many events coming up this year that will continue to provide a lot of excitement. April 20-22 the Lodge will send a contingent to Conclave at Skymont Scout Reservation outside of Chattanooga. This is a large campout with all the lodges in the Section. There are plenty of games and competitions that make for a lot of fun. This year the theme is pirates, so join yon crew for the raid on Skymont! This summer there is the National Order of the Arrow Conference (NOAC) at Michigan State University July 30-August 4. It is essentially the National Jamboree of the OA. This is a week of training, competitions, patch trading, shows, and pow wows! Another option for the summer is OA High Adventure. You can go to OA Trail Crew (Philmont), OA Ocean Adventure (Sea Base), OA Wilderness Voyage (Northern Tier), or OA Canadian Odyssey (Northern Tier). Here you will work on maintaining and improving the camps while also experiencing much of what it has to offer. It is also a lot cheaper than going with your troop! On a local level, we have our Lodge Order of the Arrow Conference (LOAC) which is at Camp Currier February 17-19. During summer camp at Kia Kima there will be a weekly Summer Fellowship every Friday evening in the Council Ring before Campfire. Fall Fellowship is at Camp Currier October 12-14 and where we will elect our new officers for 2013. This year there will also be a ServiceCorps for ScoutBase October 19-21 at Tunica Expo Center. This is a great way to serve the Council and make sure everything runs smoothly at ScoutBase. Our two Ordeals (where we induct new members) will be May 18-20 and September 7-9. These will be held at Kia Kima and Camp Currier respectively. Finally our Lodge Family Banquet will be held December 1st. Also, if you have been an Ordeal member for 10 months you have the opportunity to seal your membership by going through Brotherhood conversion. This will teach you more of our traditions and give you a greater understanding of the Order. There will be a Brotherhood ceremony at every Lodge event (except ServiceCorps and Banquet) and also every week of Summer Camp at Kia Kima. On behalf of the officers of the Lodge Executive Committee, we are looking forward to a great year with the lodge! W. W. W. Andrew Schrack Lodge Chief �Ahoalan-Nachpikin Lodge 2012 Plan Book Table of Contents Lodge Goals 1 Brotherhood 25-26 Ahoalan-Nachpikin Lodge 2012 Calendar 2 JTE Lodge Requirements JTE Chapter Requirements 27-28 29-30 Special Events & Opportunities 3 Troop/Team Representative 31 Lodge History & Past Lodge Chiefs 4 Founder’s Award Recipients 32 So You are a New Ordeal Member 5 Arrowman of the Year Award Rookie of the Year Award Chapter Development Award James E. West Fellow Honoree 33 34 34 34 The Vigil Honor Ahoalan-Nachpikin Vigil Honor Roll 2012 Vigil Nomination Form 35 35-40 41 Awards Nomination Form Lodge Officer Application ServiceCorps Application 42-43 44-45 46 Officer Roster 6-10 Lodge Chief 7 Vice Chief of Activities Vice Chief of Unit Elections & Camp Promotions Vice Chief of Administration Vice Chief of Finance Vice Chief of Indian Affairs 8 Lodge Committees Chapters Lippoe Blaknik Macheu Machque Sakima Machque Okla Kamassa Nashoba Tohbi Ordeal Information 2012 Ahoalin-Nachpikin Lodge #558 Rules 8 9 9 10 11-13 14-18 14 15 16 17 18 19 20-24 NOAC Project 2013 OA High Adventure Kia Kima Staff 47 48 49 50 �Ahoalan-Nachpikin Lodge 2012 Plan Book 17 Years of Ahoalan-Nachpikin Lodge 102 Years of American Scouting 2012 Lodge Goals 1. Attain Gold Level in Journey to Excellence 2. Earn National Service Award 3. Implement greater Chapter participation 4. Increase membership retention 5. Increase attendance at Lodge events 1 �Ahoalan-Nachpikin Lodge 2012 Plan Book Ahoalan-Nachpikin Lodge 2012 Calendar January 1-April 30 Unit Elections February 4 University of Scouting February 5 Scout Sunday February 17-19 LOAC XVI February 23 FOS Dinner, the Peabody March 10-11 March 29 June 10-16 June 17-23 June 24-30 KKSR Summer Camp week I KKSR Summer Camp week II KKSR Summer Camp week III July 1-6 July 1-7 July 8-14 July 28-Aug. 5 NYLT at Kia Kima Summer Camp week IV Summer Camp week V NOAC, Michigan State University KKSR Work Weekend Eagle Day Activities September 7-9 Ordeal II, Camp Currier April 20-22 OA Section SR-6 Conclave May 12 May 18-20 May 26 Run for Scouting Ordeal I, Kia Kima Memorial Day Flag Placement June 2-5 June 6-9 Cub Scout Resident Camp I Cub Scout Resident Camp II 2 October 12-14 Fall Fellowship at Camp Currier October 19-21 OA Service Corps/ScoutBase November 29-December 1 Lodge Leadership Development Conference (LLD) December 1 Lodge Family Banquet �Ahoalan-Nachpikin Lodge 2012 Plan Book Special Events & Opportunities The following is a list of special events and programs offered on the Lodge, Section, Regional, and National levels of the Order of the Arrow. Lodge Fall Fellowship The Fall Fellowship is an annual event held in October. Various Training Sessions, Lodge Officer Elections, the Quest events, and Chapter Display Competitions are just a few of the activities Arrowmen can participate in on this fun filled weekend. Lodge Leadership Development (LLD) LLD is held during November of each year in order to train the new Lodge Officers and Committee Chairman, in addition to planning the year for the Lodge. Lodge Executive Committee Meetings The Lodge Executive Committee(LEC) meets periodically and handles the business affairs of the Ahoalan-Nachpikin Lodge #558. The committee is composed of the Lodge officers, the past Lodge chief, standing committee chairmen, and the Chapter Chiefs plus various adult advisors (nonvoting members). All Lodge members are invited to attend but are not allowed to vote. Lodge Ordeals Two Ordeals are held at Kia Kima Scout Reservation or Camp Currier each year, in May and in September. All Brothers are encouraged to attend and render service to the Lodge and the Camps. Lodge Call-Outs A Call-Out is the public recognition ceremony of newly elected candidates. They are held at the Spring Camporees and each week at Summer Camp during the Friday night Campfire. Lodge Annual Family Banquet This Banquet is usually held in November for the purpose of fellowship and recognition. Families and guests are encouraged to attend. Various awards are presented including the Arrowman of the Year and Founders Awards. Lodge Order of the Arrow Conference (LOAC) LOAC is an annual event held in February. At this event, Arrowmen gather for food, fun and fellowship. There is a variety of training and games, as well as a Brotherhood ceremony. Section Conclave Ahoalan-Nachpikin Lodge participates in the SR-6 Conclave each year. This is a weekend full of fun and fellowship. A few of the activities included are Section Officer Elections, Quest for the Golden Arrow, Native American Dance and Ceremony Team Competitions, and the battle for the Spirit Award. The “Where To Go Camping” books and the Lodge websites are also judged. Region National Leadership Seminar (NLS) Every other year our Lodge is invited to send delegates to the National Leadership Seminar. The NLS is a weekend Training Seminar that is taught by the best Trainers, Advisers, and Section Officers from all over the Southern Region. The Southern Region Chief along with his assistant, either the National Chief or the National ViceChief, coordinates the event. NLS is a great program for experienced leaders and new members wishing to serve as a leader. National National Order of the Arrow Conference (NOAC) NOAC is held every two years at a major college or university. It is a great experience for any Arrowman, including various shows, competitions, training sessions, patch trading, and fellowship. Over 8,000 usually attend this event. Order of the Arrow Trail Crew (OATC) OA Trail Crew is a program offered at Philmont Scout Ranch in Cimarron, New Mexico. This program consists of one week of labor on special trails followed by a week of hiking anywhere on the ranch. OATC participants often have special privileges and opportunities not offered to Scouters on regular treks. Northern Tier The Northern Tier offers a program similar to that of the OATC at a High Adventure Base in Ely, Minnesota. This trek involves canoes as an alternative to hiking. Order of the Arrow Ocean Adventure (OAOA) OAOA is the National OA program at Seabase. This program is a 10-day experience in which you will experience wilderness camping, kayaking, sailing, fishing, snorkeling, team building (including a trip on a war canoe) and, of course, cheerful service. The program will be conservation based and will seek to help protect the ecosystem of the Florida Keys. 3 �Ahoalan-Nachpikin Lodge 2012 Plan Book Lodge History & Past Lodge Chiefs Ahoalan-Nachpikin Lodge History 1995 - Current The 1994 Fall Fellowship was a joint event between the Koi Hatachie 345 and Chickasah 406 lodges. The Chickasaw and Delta councils were in the process of merging. The fall elections were held during the fellowship at Camp Tallaha, located outside Charleston, MS, to select the new Lodge Executive Committee (LEC). It was agreed to have a balanced representation of leadership from the two merged lodges. After an arrowman from 406 was elected Lodge Chief, nominations were then limited to members of 345 for 1st Vice Chief. All the other offices were open to arrowmen from either lodge. Only the position of 2nd Vice Chief ran opposed. The event offered identically designed pocket and back patches featuring the combined totems of the Thunderbird (Chickasah) and White Panther (Koi Hatachie). After the first meeting at Camp Tallaha, the newly elected lodge officers met at the Chickasaw Council office to officially determine the new lodge totem and name. After several attempts, they selected the black bear and the name Ahoalan-Nachpikin, which means “We Who Love the Outdoors”. The new lodge was officially chartered on January 1, 1995. It was a member of Section SR-9 from 1995-1997 It was then moved to Section SR-6N where it remained from 1997-2008. With a section restructuring in 2008, the lodge came to be in its current section, Section SR-6. Initially, each district in the lodge was represented by a chapter. In August of 2000, restructuring occurred to form four chapters, each comprised of two or three districts. The chapters that made up the new lodge structure were: Macheu Machque (Great Bear), Lippoe Blaknik (Wise Flying Squirrel), Nashoba Tobhi (White Wolf in the Choctaw), Sakima Machque (Chief Bear). In 2003, with the formation of new districts, a new chapter, Okla Kamassa (Strong People) was added to the lodge structure. All of these remain currently. Lodge Chiefs & Advisers of Ahoalan-Nachpikin 1995 1996 1997 1998 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 4 Lodge Chief Brad Stephens Brian Leith Brian Leith Chuck Barber Ryan Cooper Peter DiSessa Jonathan Friedman Shelby Lux Jimmy Pearson Ryan Pudwell Zac Case Spencer Nesvick Patrick Howie Landon Fisher Jesse Henderson Johnny Tracy Mike Haskins Andrew Shrack Adviser Phil Counts Jason Hood Martin Hoffert Martin Hoffert Martin Hoffert Robert Friedman Robert Friedman Scott Stephens Scott Stephens David Miller David Miller David Miller Gene Cofer Gene Cofer Scott Stephens Scott Stephens Scott Stephens Chuck Martin Staff Adviser Scott Stephens Harold Keller Trey Moore Trey Moore Trey Moore Ken Kimble Ken Kimble Ken Kimble Peter Abel Drew Armstrong Drew Armstrong Drew Armstrong Drew Armstrong Drew Armstrong Jeremy Palazolo Jeremy Palazolo Jeremy Palazolo Jeremy Palazolo �Ahoalan-Nachpikin Lodge 2012 Plan Book So You are a New Ordeal Member... As an Ordeal member, you will fall into one of the following three categories: If you have just completed your Ordeal Ceremony CONGRATULATIONS! Ahoalan-Nachpikin Lodge #558 is happy to have you as a Brother. Ordeal membership is only the first step that you are expected to achieve. Ten months from now, you will be eligible to participate in the Brotherhood experience. Will you be ready? There are five goals that you must meet before you are eligible to earn your Brotherhood Membership. The time to prepare for this journey is now! If you have been an Ordeal member for less than 10 months Then take a few minutes to assess where you stand in your commitment to obtaining Brotherhood. Also, check your Lodge Calendar, call your Chapter Chief, or talk to the Vice-Chief of Unit Elections and Camp Promotions, to find out when the next Brotherhood opportunity is scheduled. The Ordeal Ceremony contains some very powerful words and lessons that you must learn. These will help you understand what you will need to take the next step to Brotherhood. Review the Order of the Arrow Handbook and obtain a copy of the “Brotherhood” Information Sheet to aid you in your preparations. Your Lodge depends on its members’ support, and you can be an exciting part of its growth! If you have been an Ordeal member for more than 10 months Then contact a Lodge Officer or Adviser to discuss your Obligation and commitment to this awesome organization, the Order of the Arrow. You can continue to contribute to your Lodge and assist with its growth and future. If you feel you are not receiving necessary support from Lodge members, contact your Lodge Officers and/or Advisers for assistance. The Challenge of Brotherhood Membership You must meet five challenges before entering the Circle of Brotherhood. As an Ordeal member you have completed the first challenge. The next three require steady effort over a period of many months. The final challenge you must meet after you are satisfied that you have lived up to the first four. First: Memorize the signs of the Arrow Membership. Memorize the Obligation of the Order, which you received from Allowat Sakima (printed on the back of your membership card and in the front of this book). Memorize the Order of the Arrow official song (printed in the front of this book), the admonition, the sign of Ordeal Membership, and the Arrow Handclasp. Advance in your understanding of the Ordeal, and gain a thorough understanding of the Ordeal through which you passed. Second: Serve your unit; help them improve their camping program. Retain your registration in Scouting. During a period of at least 10 months, strive to fulfill your Obligation by continuing and expanding your service to your Troop or Crew. Third: Plan for service in your Lodge. Retain your registration in your Order of the Arrow Lodge and keep your dues paid. Be aware that acceptance of Brotherhood Membership involves a pledge of service to the Lodge. Develop a concrete idea of how you plan to fulfill this pledge. 5 �Ahoalan-Nachpikin Lodge 2012 Plan Book Officers Roster The following list of officers is for your reference. The adults listed are there to serve our Council and the Scouts who comprise it. If you have any questions or comments, please do not hesitate to contact one of your advisers. The youth of the Ahoalan-Nachpikin Lodge are all members of the Executive Committee; however, the following list of officers and chairmen are the only voting members of the committee. The executive committee meets periodically throughout the year and makes important decisions that determine how the Lodge is managed. Every Arrowman is encouraged to attend these meetings and advise your officer or chairman as to how he should cast his vote. Although not all Arrowmen have voting privileges, the floor is open to discussion from all members. During the summer months of the Lodge’s year, many officers and chairmen will be working as Summer Camp Staff at Kia Kima Scout Reservation. Note: Denotes members of Kia Kima Summer Camp Staff, past & current. Denotes members of Philmont Staff, past & current. Lodge Privacy Policy Ahoalan-Nachpikin Lodge does not publish some personal information of our officers or of our members. If you need information, contact the Vice Chief of Administration. “For he who serves his fellows is, of all his fellows, greatest!” 6 �Ahoalan-Nachpikin Lodge 2012 Plan Book 2012 Lodge Officers Lodge Chief The Chief’s greatest role is the coordination of all the Lodge’s functions. The Chief is ultimately responsible for all events and undertakings of the Lodge. He maintains close contact with all officers, chairman, and advisers. The Chief also represents the Lodge on the Section and Council level. Goals • Have a greater lodge presence in the Council. • Maintain effective multi-person committees. • Create LEC officer binders to be passed to the next Andrew Schrack lodgechief@chickasawoa.org year’s position. Lodge Adviser Staff Adviser Chuck serves as a liaison between the youth and adult members of the Lodge. He is the closest adviser to the Chief and Executive Committee. Chuck encourages involvement and facilitates discussion of different issues concerning the Lodge. Chuck is your “go to man”. Jeremy is a professional Scouter with the Chickasaw Council. He is an essential link in coordinating schedules, planning programs, and managing finances. Jeremy also serves as a contact for the Lodge in the council. He is your “safety net.” Chuck Martin 1497 Wolf Ridge Dr. Collierville, TN, 38017 901-490-4930 hm lodgeadviser@chickasawoa.org Jeremy Palazolo 171 South Hollywood Memphis, TN 38112 901-461-6215 cell 901-327-4193 wk jpalazol@bsamail.org staffadviser@chickasawoa.org 7 �Ahoalan-Nachpikin Lodge 2012 Plan Book 2012 Lodge Officers, cont’d Vice Chief of Activities Tim’s foremost responsibility is the planning and overseeing of all Lodge activities. He is also responsible for additional projects deemed appropriate by the Lodge Chief. Tim is directly responsible for selecting the Event & Service Chairman and effectively running lodge events. Goals • • • To have a full day for Elangomat training Get more chapter presence at LOAC and Fall Fellowship Get more people to enjoy the events to retain membership Adviser: Melissa Burnett activitiesadviser@chickasawoa.org Tim Barker vcactivites@chickasawoa.org Vice Chief of Unit Elections & Camp Promotions Samm trains Chapter Unit Election teams and oversees the completion of all the unit elections appropriate to Ahoalan-Nachpikin Lodge. He is responsible for the Lodge “Where to Go Camping Book”, and other camping promotions activities. He also organizes and communicates the “Call Out” lists to call-out teams and assures that Ordeal information is distributed to candidates at call-outs. Goals • • • Train chapter chiefs and give them what they need for elections Provide elections for all units Provide camp promotions for all units Samm Schill vcuecp@chickasawoa.org Adviser: Chuck Schadrack uecpadviser@chickasawoa.org 8 �Ahoalan-Nachpikin Lodge 2012 Plan Book 2012 Lodge Officers, cont’d Vice Chief of Administration Shane is responsible for all Lodge records and is in charge of seeing that they are kept accurate. All mailings of the Lodge are Shane’s responsibility. He is directly responsible for registration at all Lodge functions and records the Lodge minutes at the Executive Committee meetings. Goals • Publish a “Dancing Bear” every 2 months • Work with the lodgemaster Committee to keep records up-to-date • Sent update e-mails and publish articles in the Council Newsletter for upcoming events Adviser: Frank Brown adminadviser@chickasawoa.org Shane Hughes vcadmin@chickasawoa.org Vice Chief of Finance James heads the Lodge Trading Post and oversees its inventory. He also works closely with the Vice Chief of Administration to set-up and run all registration processes at events. James will handle and manage all Lodge accounts and budgets. Goals • Give updated budget report to LEC at every event and meeting • Get people to assist in pecuniary registration in order to create faster flow • James Chapman vcfinance@chickasawoa.org at events Train fellow Arrowmen to take over position in the future. Adviser: Mike Gross financeadviser@chickasawoa.org 9 �Ahoalan-Nachpikin Lodge 2012 Plan Book 2012 Lodge Officers, cont’d Vice Chief of Indian Affairs Will is responsible for all aspects of the Lodge’s Indian affairs. He oversees ceremony teams, dance teams, and other assorted events appropriate to Native Americans. He is also a reservoir of information for those Scouts interested in becoming involved in Indian Affairs. Goals • Recruit 5 new ceremonialists by Fall Ordeal • Have 25% increase in attendance to local Indian Seminars • Encourage Arrowmen to attend Cub Scouting events and promote AIA Will Richgels vcaia@chickasawoa.org Adviser: Art Scott aiaadviser@chickasawoa.org 2012 Lodge Leadership at National Leadership Seminar. 10 �Ahoalan-Nachpikin Lodge 2012 Plan Book Lodge Committees Ahoalan-Nachpikin Lodge operates with 11 committees at its disposal. These committees operate with the guidance of the committee chairman and a Lodge officer. Each youth member of Ahoalan-Nachpikin Lodge is expected to join a committee and be active in its support. This is done so that each arrowman may gain a higher understanding of the Lodge’s purpose and mission within the Order. Please contact a member of the Lodge Executive Committee for more information on a particular area of interest. Ceremonies These Arrowmen recruit, train, and stage ceremonies for Lodge events. These include jobs such as character portrayal, trail running, and torch bearing. These individuals are also responsible for the maintenance of ceremony regalia and rings. Will Richgels ceremonies@chickasawoa.org • These Arrowmen coordinate all aspects of the 2012 Conclave that is to be held this coming year. This committee is responsible for carrying out the Lodge theme and preparing the Lodge for a section sanctioned event. Mike Haskins conclave@chickasawoa.org Goals Goals • • Conclave Delegation Recruit 5 new ceremonialists by Fall Ordeal Have 25% increase in attendance to local Indian Seminars Encourage Arrowmen to attend Cub Scouting events and promote AIA • • • Send 50 people to Conclave Have the Lodge place first in some of the section events Have a great time at Conclave Jay Southard (Adviser) conclaveadviser@chickasawoa.org Jim Charbonnet (Adviser) ceremoniesadviser@chickasawoa.org Dancing/Drum Thaddaeus Little (Co-Adviser) ceremoniesadviser@chickasawoa.org Drum/Dancing encourages, trains, provides resources and supports those arrowmen who are interested in becoming involved with Native American drumming or dancing. This committee will also provide training sessions for several events throughout the year. First Aid & Safety Maintenance of accurate and current health records of the Lodge members is an important responsibility of this committee. They also provide medical assistance during each Lodge event. Ben McClain firstaid@chickasawoa.org Logan McCulley dancedrum@chickasawoa.org Goals • • • Get people interested in dancing and drumming Get a dance and team together Have people compete at Conclave Goals • • • Have First Aid kits for all Elangomats at Ordeals Have a larger First Aid kit at First Aid station Have a safe and injury free year Vacant (Adviser) Josh Edwards (Adviser) firstaidadviser@chickasawoa.org 11 �Ahoalan-Nachpikin Lodge 2012 Plan Book Lodge Committees, cont’d Banquet & Honors Ordeal This multitasked committee preserves and promotes the awareness of Lodge history through projects in conjunction with the Historical Association. They also take pictures for the Lodge’s slide show and the Ahoalan-Nachpikin Lodge records. Finally, they oversee the Lodge honor award recipient selections and oversees all aspects of the annual lodge banquet. The Ordeal Committee is responsible for seeing that all information provided to Ordeal candidates at call-outs is correct and up-todate. The Ordeal Committee is responsible for overseeing the production and distribution of Spirit of the Arrow handbooks at Ordeals and Brotherhood ceremonies. The Ordeal Committe Chairman and his committee are also responsible for assisting with Orideals and organizing and assisting in the training of Elangomats. Clayton Nesvick banquet@chickasawoa.org Adam Carr ordeal@chickasawoa.org Goals • • Have a great Family Banquet this year Have a slideshow with pictures from events this year Goals • • • Make sure Ordeals are run successfully Make sure the Spirit of the Arrow booklets are passed out Make sure Elangomats call ordeal members in 10 months Rick Nelson (Adviser) banquetadviser@chickasawoa.org Jim Charbonnet (Adviser) ordealadviser@chickasawoa.org Robert Fudge (Co-Adviser) Lodgemaster The Lodgemaster Committee works with the Vice-Chief of Administration to keep accurate records for the Lodge. Jonathan Gibson lodgemaster@chickasawoa.org Service This Committee runs the 2 annual Lodge Ordeals as well as planning the Lodge service projects. It also helps select Service Award recipients. They coordinate training events and assure that continual training is a part of all Lodge events. Goals • • • Work with VC of Admin. to keep records up to date Send out emails to members eligible for Brotherhood Keep accurate records of new members Adviser: Mike Gross financeadviser@chickasawoa.org Matt Beach service@chickasawoa.org Events Goals • • • Have projects set up for both ordeals Set up service projects throughout the year Have more volunteers This committee acts as the Vice Chief of Activities support committee for all events. This committee assists in training sessions, planning, and scheduling events for all OA weekends. They will also provide any other support deemed necessary by the VCA. Hunter Ferris events@chickasawoa.org Goals • • John Beach (Adviser) serviceadviser@chickasawoa.org • Have great events at OA events Work closely with VC of Activities to make sure outings go smoothly Have a great year with fun events Chris Johnson (Adviser) eventsadviser@chickasawoa.org 12 �Ahoalan-Nachpikin Lodge 2012 Plan Book Lodge Committees, cont’d Merchandise/Trading Post Vigil This committee organizes the Vigil nominating and selection committee meeting. Tim Barker vigil@chickasawoa.org The Merchandise Committee is responsible for overseeing the planning, production, and sale of all lodge memorabilia, including event patches. The committee will meet whenever it deems necessary and communicate by email to discuss and select designs for merchandise to be sold. The Merchandise Committee is also responsible for staffing and keeping a current inventory of the Lodge Trading Post. Cody Bailey tradingpost@chickasawoa.org Goals • • To have a great class of Vigil members this year Make sure Vigil ceremonies run smoothly Goals • • • More youth working in Trading Post Streamline a computerized inventory Plan to deal with old merchandise Renee Leith (Adviser) vigiladviser@chickasawoa.org John Kasper (Adviser) tradingpostadviser@chickasawoa.org Brotherhood A 30% conversion rate is needed to achieve JTE. The Brotherhood committee will maintain a roster of eligible members and promote conversion through letters and information distribution. This committee will also assist with Elangomat promotion and training. Jay Wilkerson brotherhood@chickasawoa.org NOAC NOAC is a wonderful National level event that occurs every few years at a major university. NOAC 2012 promises to be the best yet! Held at Michigan State University, NOAC will gather over 8,000 Arrowmen for a week of training, fellowship, fun, food events activities, service, and, of course, patch trading! Goals • • • Have a high Brotherhood conversion rate Make sure ordeal members know when they are eligible for Brotherhood Have great Brotherood ceremonies Jonathan Chapman noac@chickasawoa.org Goals • • • Promote NOAC through various Scouting events Recruit 35+ to attend NOAC Plan and execute the preparation of NOAC Jim Charbonnet (Adviser) brotherhoodadviser@chickasawoa.org Chuck Martin (Adviser) 13 �Ahoalan-Nachpikin Lodge 2012 Plan Book Chapters Lippoe Blaknik Chapter “Wise Flying Squirrel” The Lippoe Blaknik Chapter is comprised of Arrowmen from Wolf River District of the Chickasaw Council of the Boy Scouts of America.Contact Chapter Chief, Carl Beilstein to find out meeting times and locations for chapter meetings and to learn more about Lippoe Blaknick Chapter. Chapter Adviser Chapter Chief Carl Beilstein lippoeblaknik@chickasawoa.org Goals • • • 14 Contact 100% of Troop Representatives Develop a chapter calendar Further promote Brotherhood, cheerfulness, and service Bob Winkler �Ahoalan-Nachpikin Lodge 2012 Plan Book Chapters, cont’d Macheu Machque Chapter “Great Bear” The Macheu Machque Chapter is comprised of Arrowmen from Twin Banks, Southeast, Thunderbird and Scoutreach Districts of the Chickasaw Council of the Boy Scouts of America. Contact Chapter Chief, Hunter Ferris to find out meeting times and locations for chapter meetings and to learn more about Lippoe Blaknick Chapter. Chapter Adviser Chapter Chief Jay Southard Hunter Ferris macheumachque@chickasawoa.org Goals • • • Hold Chapter meetings Increase Chapter numbers Get Chapter more involved in the Lodge 15 �Ahoalan-Nachpikin Lodge 2012 Plan Book Chapters, cont’d Sakima Machque Chapter “Chief Bear” The Sakima Machque Chapter is comprised of Arrowmen from the Eastern District of the Chickasaw Council of the Boy Scouts of America. The Chapter meets at River Oaks Presbyterian Church on the second Thursday of each month at 7:00PM along with the Eastern District Roundtable. Chapter Chief Adam Carr sakimamachque@chickasawoa.org Goals • • • 16 Contact all Scoutmasters in Eastern District Have successful Unit Elections Chapter APC ChapterAdviser Perry Carr smadviser@chickasawoa.org �Ahoalan-Nachpikin Lodge 2012 Plan Book Chapters, cont’d Okla Kamassa Chapter “Strong People” The Okla Kamassa Chapter is comprised of Arrowmen from the Northwest Mississippi District of the Chickasaw Council of the Boy Scouts of America. It meets every second thursday of the month at First United Methodist Church, 120 W. Gilmore Street, Senatobia, MS at 7:00 PM. Chapter Chief Ian Zeringue oklakamassa@chickasawoa.org ChapterAdviser Mark Webb okadviser@chickasawoa.org Goals • • • Complete annual Chapter plan Have 2 active ceremonies teams Average 5 service hours per active member 17 �Ahoalan-Nachpikin Lodge 2012 Plan Book Chapters, cont’d Nashoba Tohbi Chapter “White Wolf in the Choctaw” The Nashoba Tohbi Chapter is comprised of Arrowmen from the Tallaha, Malmaison, and Washington Districts of the Chickasaw Council of the Boy Scouts of America. Contact Chapter Chief or Adviser for meeting and other information. Chapter Chief Trey Haire nashobatohbi@chickasawoa.org ChapterAdviser Landon Fisher ntadviser@chickasawoa.org Goals • • • 18 Increase numbers at Chapter meetings Increase numbers at Lodge events Perform successful Unit Elections �Ahoalan-Nachpikin Lodge 2012 Plan Book 19 �Ahoalan-Nachpikin Lodge 2012 Plan Book Ahoalan-Nachpikin Lodge Rules Preamble: We, the Scouts and Scouters of Ahoalan Nachpikin Lodge, W.W.W., Boy Scouts of America, recognizing the need to develop and maintain camping traditions by enriching camping experiences, and to crystallize the Scout habit of helpfulness into a life of leadership in cheerful service to others, do hereby ordain and establish these rules for our lodge. ARTICLE I NAME AND AFFILIATION Section 1- The name of this lodge of the Order of the Arrow shall be Ahoalan-Nachpikin Lodge #558, W.W.W. Section 2- This lodge shall be affiliated with the Chickasaw Council #558, Boy Scouts of America, and shall be under the supervision of the council camping committee and the administrative authority of the Scout Executive. ARTICLE II ELECTION TO MEMBERSHIP Section 1- The requirements for membership in the lodge are as stated in the current printing of the Order of the Arrow Handbook, published by the National Order of the Arrow Committee of the Boy Scouts of America Section 2- The procedure for the Ordeal shall be as stated in the latest editions of the Order of the Arrow Handbook and the Ordeal Ceremony Pamphlet. Section 3- Every effort shall be made to have unit elections conducted by Order of the Arrow members not affiliated with that unit, and at least one member of the election team must be under twenty-one (21) years of age and trained. At least one member of the team must have completed a lodge-approved Unit Election Training Seminar. All unit elections for membership must be cleared through the Lodge Unit Elections Committee and are to be scheduled between January 1st and April 30th. Call-out ceremonies shall be conducted by the Lodge Chief or his representative, and due record made of the candidates called. The candidates will be informed of their opportunities to take the ordeal. Section 4- The Executive Committee of the lodge may select District, or Council Scouters for nomination to be presented to the Council’s Camping Committee for review to be inducted into the Order of the Arrow. Section 5- There shall be an induction fee for each new Ordeal member based on the cost of the following items: • Membership Card • Order of the Arrow Sash • Order of the Arrow Handbook • Ahoalan-Nachpikin Lodge Pocket Flap 20 �Ahoalan-Nachpikin Lodge • • • • 2012 Plan Book Yearly dues Current copy of Lodge rules Subsistence during the Ordeal Other material deemed necessary by the Ordeal Committee ARTICLE III REQUIREMENTS FOR BROTHERHOOD MEMBERSHIP Section 1- The requirements for Brotherhood membership shall be as stated in the latest edition of the Order of the Arrow Handbook. Section 2- The procedure for the Brotherhood induction shall be as stated in the latest editions of the Order of the Arrow Handbook and the Brotherhood Ceremony Pamphlet. ARTICLE IV REQUIREMENTS FOR VIGIL HONOR MEMBERSHIP Section 1- The requirements for Vigil Honor membership shall be as stated in the latest edition of the Order of the Arrow Handbook. Section 2-The procedure for the Vigil Honor induction shall be as stated in the latest editions of the Order of the Arrow Handbook and the Vigil Ceremony Pamphlet. ARTICLE V LODGE STRUCTURE AND LEADERSHIP Section 1- The Ahoalan-Nachpikin Lodge shall consist of 5 Chapters: Lippoe Blaknik Chapter, serving the Loosahatchie and Nashoba Districts; Macheu Machque Chapter, serving the Thunderbird, Southeast,Twin Banks and Central Districts; Nashoba Tohbi Chapter, serving the Malmaison, Tallaha, and Washington Districts; Okla Kamassa. serving the Northwest Mississippi District; Sakima Machque, serving the Eastern District. Section 2- The officers of this lodge shall be: • Lodge Chief • Lodge Vice-Chief of Activities • Lodge Vice-Chief of Unit Elections and Camping Promotions • Lodge Vice-Chief of Administration • Lodge Vice-Chief of Finance • Lodge Vice-Chief of Indian Affairs All officers must be under 21 years of age during their entire term of office. The Lodge Chief appoints the order of succession among the lodge vice chiefs with approval from the lodge adviser. Section 3- The officers of each chapter of the lodge shall be Chapter Chief and Vice Chiefs as determined by the chapter. The officers must be under the age of twenty-one (21) for their entire term. It is recommended that the chapters use the following structure: • Chapter Chief • Chapter Vice-Chief of Elections and Camping Promotions • Chapter Vice-Chief of Administration All officers must be under 21 years of age during their entire term of office.A Chapter may have a VCAD per District to improve communication if physical distance is a factor. Section 4- A vacancy in the office of Lodge Chief shall be filled by a Lodge Vice Chief, succeeding in an order determined by the Chief-elect and approved at that time of election by the lodge membership. This selection will be announced publicly at the conclusion of the election. Vacancies in other lodge offices shall be filled by appointment by the Chief, after consultation with the appropriate advisers. This appointment must be approved by 21 �Ahoalan-Nachpikin Lodge 2012 Plan Book a majority vote of the Executive Committee. Vacancies in chapter offices shall be filled in the same manner, substituting the word chapter for lodge. Section 5- The Lodge Chief and Chapter Chiefs will establish standing committees and appoint chairmen, after consulting with their adviser(s). The Lodge or Chapter Adviser will appoint the committee Advisers. The Lodge Chief and Chapter Chiefs may also appoint ad hoc committees throughout the year, as deemed necessary for the successful functioning of the lodge and its members of the Executive Committee. All committee chairmen shall be under the age of twenty-one (21) for their entire term of office. All advisers must be at least twenty-one (21) during their entire term of office. Section 6- Committees will be as follows: Dance- Promotes Indian Dancing throughout the Lodge. This committee chairman reports to the VCIA. First Aid and Safety- Maintains Health records of Events and provides medical assistance at each event. This chairman reports to the VCAD. Ceremonies- Conducts ceremonies at all events. Reports to the VCIA. Vigil Chair- Conducts a Vigil Nomination Committee. This committee meets during the late spring and will conduct the callout ceremony at a fall event. This chairman reports to the Lodge Chief. Events- This committee serves to support the VCA at all lodge functions. This committee will assist in training sessions, planning and agendas. Conclave Delegation Chair- Responsible for the promotions of the upcoming conclave. It will also be this chairman’s responsibility to develop any memorabilia (patches and t-shirts) or a theme for this event. This chairman reports to the VCueP. Conclave Chief- This position will be put in place each year before conclave. Their primary responsibility will be the organization of the Conclave. This person should be a strong member of the OA and be able to handle this tremendous responsibility. This person will report to the LEC. Honors and Recognitions- This committee will choose Arrowmen of the Year, Founders Award, Honor Chapter and the Gihim Award recipients. The crux of their responsibility will fall at the third quarter of the year. This committee will also take photos throughout the year and compile them into a “year of review” slide show to be shown at the annual banquet. This committee reports to the VCF. Ordeal Chair- This chairman will have the responsibility of orienting candidates after the call-out and after the ordeal. This chairman reports to the VCAD. Brotherhood Chair- This chairman will have the responsibility of promoting brotherhood conversion in our Lodge. This chairman reports to the VCAD. Lodge Banquet Committee- This committee will serve to carry out the Lodge banquet. They will secure a location well in advance and assist with the promotions of the event. They will be responsible for decorations and setup. This chairman reports to the VCF. Service Committee- This chairman helps chapters develop community service projects and also organizes the Lodge’s community service day. This chairman works closely with the VCA to develop service projects at our council’s camp properties. This committee reports to VCA. Merchandise Committee- The merchandise committee oversees the purchasing of lodge memorabilia. This committee reports to the VCF. 22 �Ahoalan-Nachpikin Lodge 2012 Plan Book Section 7-The Executive Committee of this Lodge shall be composed of all elected Lodge Officers, the immediate past Lodge Chief, the Chapter Chiefs, all Lodge Committee chairmen, the Lodge Lay Adviser, the Council Scout Executive and the Staff Adviser. Section 8- Lodge officers shall be elected at the annual Fall Fellowship. The term of the officers shall be from Banquet to Banquet. Officers may succeed themselves. Section 9- The Lodge shall hold a training conference annually for the purpose of training the newly elected officers and operating committee chairmen. This training will be conducted by the out-going officers of the Lodge. (The banquet is the last calendar event of the year.) Section 10-An elected officer may be removed from office by a two-thirds (2/3) vote of the Executive Committee for failure to perform his duties in a satisfactory manner. The vacancy shall be filled as stated in Article V under the order of succession. Section 11- If the office of Lodge Chief is vacated during the term of office then Article V applies. Section 12- All officers must reside within the boundaries of the Chickasaw Council during the entire term of office. ARTICLE VI MEETINGS Section 1- The Lodge shall hold at least one (1) business meeting during their calendar year. Other business meetings may be held with notification to the general membership with at least 10 days notice. Section 2- The Lodge Executive Committee shall meet at least six (6) times during the calendar year. The Council Scout Executive or Lodge Chief, in consultation with the Lodge and Staff Advisers, may call special meetings of the Lodge Executive Committee. The same procedure may be used by the chapters, substituting the word chapter for Lodge. Section 3- Members of the Order of the Arrow twenty-one (21) years of age or older, holding the position of Adviser shall have no vote in the decisions of the Lodge or chapter and may make no formal motions. However, they may contribute by invitation of the Lodge Chief when the floor is open for discussion. Section 4 - The rules contained in Robert’s Rules of Order shall govern the proceedings of the Lodge where applicable and not inconsistent with the rules of the Lodge. Section 5- Chapters shall hold at least four (4) meetings during the calendar year. Section 6 -The minutes and other pertinent data from these Executive Committee meetings will be emailed to all members of the committee by the Lodge Vice Chief of Administration or by the Chapter officer counterpart within twenty-one (21) days following the meeting. ARTICLE VII DUES Section 1- The Council, in consultation with the Lodge Chief of Finance and his Adviser, shall handle all Order of the Arrow funds. All funds must go through the normal accounting procedures used by the Chickasaw Council, and all money requests must go through a system, approved by the Council, in order for funds to be dispersed. No chapter may handle its own funds. 23 �Ahoalan-Nachpikin Lodge 2012 Plan Book Section 2- Dues shall be collected annually in an amount set by the Executive Committee. Those lodge members serving in the Armed Forces of the United States are to remain active members, without payment of dues, throughout their term of service. Nonpayment of dues by July 15th or the First Ordeal Weekend of the next year shall disqualify active membership. Section 3- Inactive members may be reinstated upon payment of the present year’s dues plus one (1) year’s back dues. Section 4- Any Scout or Scouter, having been inducted into the Order of the Arrow of another lodge, may become a member of Ahoalan Nachpikin Lodge #558 upon presentation of proper credentials and payment of the current year’s dues. Section 5- The Lodge financial year shall run from January 1 to December 31, in accordance with the Council financial year. At the first Executive committee meeting, a budget of estimated income and expenditures for the coming year will be adopted with the approval of the Council Scout Executive. ARTICLE VIII AMENDMENTS Section 1- The rules may be amended at any regular or special lodge meeting. The proposed changes must have been submitted in writing to the Executive Committee, at least thirty (30) days prior to the lodge meeting. Due notice will have been made to all Lodge members at least ten (10) days prior to the aforementioned Lodge meeting. A two-thirds (2/3) vote of members present shall be required for approval. Any revision in the rules will be made known to the Lodge membership. These rules shall be in accordance with the Order of the Arrow charter and the current edition of the Order of the Arrow Handbook and the Field Operations Guide. In the event that any substantial conflict is discovered, appropriate changes to these Bylaws will be made by the Executive Committee. It is recognized that the Council Scout Executive has ultimate responsibility for the supervision of the lodge program, and as such, may deem special procedures be followed if unusual circumstances warrant this action. Note: The current rules were last ratified on December 18, 2004 by the lodge membership. They supersede all previous Ahoalan-Nachpikin Lodge #558 Bylaws. 24 �Ahoalan-Nachpikin Lodge 2012 Plan Book 25 �Ahoalan-Nachpikin Lodge 26 2012 Plan Book �Ahoalan-Nachpikin Lodge 2012 Plan Book Journey to Excellence Lodge Requirements 27 �Ahoalan-Nachpikin Lodge 28 2012 Plan Book �Ahoalan-Nachpikin Lodge 2012 Plan Book Journey to Excellence Chapter Requirements 29 �Ahoalan-Nachpikin Lodge 30 2012 Plan Book �Ahoalan-Nachpikin Lodge 2012 Plan Book What Is the OA Troop/Team Representative? The Troop/Team Representative program was begun in 1999, and is a program of the Order of the Arrow that has been officially adopted by the Boy Scouts of America. The OA Representative is now an official leadership position within the troop or team, and boys can earn time towards their leadership rank requirements, just as with Den Chief, Troop Scribe, or any of the other leadership positions. What Are the Responsibilities of the Troop/Team Representative? There are numerous possibilities for the job description of the OA Representative. The beauty is that it is flexible enough to allow your unit to fine-tune the exact responsibilities. However, the most basic tasks of the Representative will be to coordinate service opportunities within the unit, to coordinate unit involvement with the Order of the Arrow, including Unit Elections, Camp Promotions, and Inductions, and request lodge and chapter resources to help meet unit needs. Who Can Serve as a Troop/Team Representative? Anyone in the unit who is under the age of 18 can serve as the OA Representative for the unit, provided he is a dues-paid member of the Order of the Arrow. He should be appointed by the Senior Patrol Leader or Varsity Team Captain, and will be a member of the Patrol Leaders’ Council and attend lodge and chapter meetings. Will There Be an Adviser for the Troop/Team Representative? As with all positions in the Order, the OA Representative should have an adult as his Adviser. This adult needs to be 21 years of age or older, a dues-paid member of the Order of the Arrow, and be appointed by the Scoutmaster. Does This Position Count for Rank Advancement? Scouts may use the Order of the Arrow Troop/Team Representative position to meet the leadership position requirements for the Star, Life, and Eagle ranks. As BSA publications are revised and updated, they will include this new position. 31 �Ahoalan-Nachpikin Lodge 2011 32 2012 Plan Book �Ahoalan-Nachpikin Lodge 2012 Plan Book 33 �Ahoalan-Nachpikin Lodge 34 2012 Plan Book �Ahoalan-Nachpikin Lodge 2012 Plan Book 35 �Ahoalan-Nachpikin Lodge - 36 2012 Plan Book �Ahoalan-Nachpikin Lodge 2012 Plan Book 37 �Ahoalan-Nachpikin Lodge 38 2012 Plan Book �Ahoalan-Nachpikin Lodge 2012 Plan Book 39 �Ahoalan-Nachpikin Lodge 40 2012 Plan Book �Ahoalan-Nachpikin Lodge 2012 Plan Book 41 �Ahoalan-Nachpikin Lodge 42 2012 Plan Book �Ahoalan-Nachpikin Lodge 2012 Plan Book 43 �Ahoalan-Nachpikin Lodge 44 2012 Plan Book �Ahoalan-Nachpikin Lodge 2012 Plan Book 45 �Ahoalan-Nachpikin Lodge 46 2012 Plan Book �Ahoalan-Nachpikin Lodge 2012 Plan Book 47 �Ahoalan-Nachpikin Lodge 48 2012 Plan Book �Ahoalan-Nachpikin Lodge 2012 Plan Book SUMMER 2012 NOAC 2012 49 �Ahoalan-Nachpikin Lodge 2012 Plan Book Have you considered becoming a member of the Kia Kima staff? As members of Scouting National Honor Society it is especially important that Order of the Arrow members seek to serve on summer camp staff. Camp staff is an experience that is truly unforgettable. It is the ultimate job, more rewarding than any other. Camp work is demanding, but the opportunities, rewards and experiences available to you on camp staff are endless. Camp staff is the best way to spend your summer. As a camp staff member, you will have room and board, weekly salary, and come away with a positive Scouting experience. You will also receive unique teaching and learning opportunities, daily memories and friendships to last a lifetime, and countless stories to tell. Employment Qualifications • Age 16 before employment begins (Camp Staff Development may be 15) • First Class Scout Rank before Staff Week begins in June. • Recommendation from Scoutmaster or Troop Committee Chairman • Demonstrated willingness to live by the Scout Oath and Scout Law • Demonstrated leadership skills and a sincere interest in helping young Scouts • Knowledge, skills and abilities needed for the employment positions available on the camp staff • If under 18, approval of your parent or guardian Camp Staff Development The Camp Staff Development Program is designed for those exceptional young Scouts who display true leadership and maturity within their own troop. It’s purpose is to give training to potential future staff members. You must be at least 15 years old and have the approval of both your unit leader and your parent/guardian. Apply today at www.kiakima.com 50 �Ahoalan-Nachpikin Lodge 2012 Plan Book s e t o N 51 �Lodge Executive Committee 2012 Lodge Chief, Andrew Schrack Vice Chief, Administration, Shane Hughes Vice Chief, Activities, Tim Barker Vice Chief, Unit Elections/Camp Promotions, Samm Schill Vice Chief, American Indian Affairs, Will Richgels Vice Chief, Finance, James Chapman Lippoe Blaknik Chief, Carl Beilstein Macheu Machque Chief, Hunter Ferris Nashoba Tohbi Chief, Trey Haire Okla Kamassa Chief, Ian Zeringue Sakima Machque Chief, Adam Carr Banquet/Honors Chair, Clayton Nesvick Brotherhood Chair, Jay Wilkerson Ceremonies Chair, Will Richgels Conclave Chair, Mike Haskins Dance & Drum Chair, Logan McCulley Events Chair, Hunter Ferris First Aid & Safety Chair, Ben McClain Lodgemaster Chair, Jonathan Gibson Merchandise Chair, Cody Bailey NOAC Chair, Jonathan Chapman Ordeal Chair, Adam Carr Service Chair, Matt Beach Vigil Chair, Tim Barker Lodge Adviser, Chuck Martin Staff Adviser, Jeremy Palazolo Scout Executive, Woody Woodward Ahoalan-Nachpikin Lodge l 171 S. Hollywood St. l Memphis, TN 38112 l www.chickasawoa.org � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Ahoalan-Nachpikin Lodge #558 Description An account of the resource Contains items related to Ahoalan-Nachpikin Lodge #558, Order of the Arrow. <br /><em>See also</em> <a href="https://kiakimamuseum.org/collections/show/28">Ahoalan-Nachpikin Lodge Dancing Bear Newsletters</a> Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Text Any textual data included in the document The Purpose of the Order of the Arrow As Scouting’s National Honor Society, our purpose is to: • Recognize those who best exemplify the Scout Oath and Law in their daily lives and through that recognition cause others to conduct themselves in a way that warrants similar recognition. • Promote camping, responsible outdoor adventure, and environmental stewardship as essential components of every Scout’s experience, in the unit, year-round, and in summer camp. • Develop leaders with the willingness, character, spirit and ability to advance the activities of their units, our Brotherhood, Scouting, and ultimately our nation. • Crystallize the Scout habit of helpfulness into a life purpose of leadership in cheerful service to others. The Mission of the Lodge The mission of the Ahoalan-Nachpikin Lodge is to achieve the purpose of the Order of the Arrow as an integral part of the Boy Scouts of America in the Chickasaw Council through positive youth leadership under the guidance of selected capable adults. The Obligation I, do hereby promise, on my honor as a Scout, that I will always and faithfully, observe and preserve the traditions of the Order of the Arrow, Wimachtendienk, Wingolauchsik, Witahemui. I will always regard the ties of Brotherhood in the Order of the Arrow, as lasting, and will seek to preserve a cheerful spirit, even in the midst of irksome tasks and weighty responsibilities, and will endeavor, so far as in my power lies, to be unselfish in service and devotion to the welfare of others. The Song of our Order Firm bound in Brotherhood, gather the clan, That cheerful service brings to fellow man. Circle our council fire, weld tightly every link, That binds us in Brotherhood, Wimachtendienk. Ahoalan-Nachpikin Lodge 2012 Plan Book Ahoalan-Nachpikin Lodge 2012 Plan Book Brothers, 2012 is a new year with room for new innovations and improvement. As a lodge we have several lofty goals and aspirations, but with teamwork and dedication, we cannot fail. Together as a Brotherhood let’s make it the best year our Lodge and our Council has ever seen! There are many events coming up this year that will continue to provide a lot of excitement. April 20-22 the Lodge will send a contingent to Conclave at Skymont Scout Reservation outside of Chattanooga. This is a large campout with all the lodges in the Section. There are plenty of games and competitions that make for a lot of fun. This year the theme is pirates, so join yon crew for the raid on Skymont! This summer there is the National Order of the Arrow Conference (NOAC) at Michigan State University July 30-August 4. It is essentially the National Jamboree of the OA. This is a week of training, competitions, patch trading, shows, and pow wows! Another option for the summer is OA High Adventure. You can go to OA Trail Crew (Philmont), OA Ocean Adventure (Sea Base), OA Wilderness Voyage (Northern Tier), or OA Canadian Odyssey (Northern Tier). Here you will work on maintaining and improving the camps while also experiencing much of what it has to offer. It is also a lot cheaper than going with your troop! On a local level, we have our Lodge Order of the Arrow Conference (LOAC) which is at Camp Currier February 17-19. During summer camp at Kia Kima there will be a weekly Summer Fellowship every Friday evening in the Council Ring before Campfire. Fall Fellowship is at Camp Currier October 12-14 and where we will elect our new officers for 2013. This year there will also be a ServiceCorps for ScoutBase October 19-21 at Tunica Expo Center. This is a great way to serve the Council and make sure everything runs smoothly at ScoutBase. Our two Ordeals (where we induct new members) will be May 18-20 and September 7-9. These will be held at Kia Kima and Camp Currier respectively. Finally our Lodge Family Banquet will be held December 1st. Also, if you have been an Ordeal member for 10 months you have the opportunity to seal your membership by going through Brotherhood conversion. This will teach you more of our traditions and give you a greater understanding of the Order. There will be a Brotherhood ceremony at every Lodge event (except ServiceCorps and Banquet) and also every week of Summer Camp at Kia Kima. On behalf of the officers of the Lodge Executive Committee, we are looking forward to a great year with the lodge! W. W. W. Andrew Schrack Lodge Chief Table of Contents Ahoalan-Nachpikin Lodge 2012 Plan Book Lodge Goals 1 Ahoalan-Nachpikin Lodge 2012 Calendar 2 Special Events & Opportunities 3 Lodge History & Past Lodge Chiefs 4 So You are a New Ordeal Member 5 Officer Roster 6-10 Lodge Chief 7 Vice Chief of Activities 8 Vice Chief of Unit Elections & Camp Promotions 8 Vice Chief of Administration 9 Vice Chief of Finance 9 Vice Chief of Indian Affairs 10 Lodge Committees 11-13 Chapters 14-18 Lippoe Blaknik 14 Macheu Machque 15 Sakima Machque 16 Okla Kamassa 17 Nashoba Tohbi 18 Ordeal Information 2012 19 Troop/Team Representative 31 Founder’s Award Recipients 32 Arrowman of the Year Award 33 Rookie of the Year Award 34 Chapter Development Award 34 James E. West Fellow Honoree 34 The Vigil Honor 35 Ahoalan-Nachpikin Vigil Honor Roll 35-40 2012 Vigil Nomination Form 41 Brotherhood 25-26 Ahoalin-Nachpikin Lodge #558 Rules 20-24 Kia Kima Staff 50 JTE Lodge Requirements 27-28 JTE Chapter Requirements 29-30 NOAC 47 Project 2013 48 OA High Adventure 49 Awards Nomination Form 42-43 Lodge Officer Application 44-45 ServiceCorps Application 46 1 Ahoalan-Nachpikin Lodge 2012 Plan Book 2012 Lodge Goals 17 Years of Ahoalan-Nachpikin Lodge 102 Years of American Scouting 1. Attain Gold Level in Journey to Excellence 2. Earn National Service Award 3. Implement greater Chapter participation 4. Increase membership retention 5. Increase attendance at Lodge events 2 Ahoalan-Nachpikin Lodge 2012 Plan Book June 10-16 KKSR Summer Camp week I June 17-23 KKSR Summer Camp week II June 24-30 KKSR Summer Camp week III July 1-6 NYLT at Kia Kima July 1-7 Summer Camp week IV July 8-14 Summer Camp week V July 28-Aug. 5 NOAC, Michigan State University September 7-9 Ordeal II, Camp Currier October 12-14 Fall Fellowship at Camp Currier October 19-21 OA Service Corps/ScoutBase November 29-December 1 Lodge Leadership Development Conference (LLD) December 1 Lodge Family Banquet January 1-April 30 Unit Elections February 4 University of Scouting February 5 Scout Sunday February 17-19 LOAC XVI February 23 FOS Dinner, the Peabody March 10-11 KKSR Work Weekend March 29 Eagle Day Activities April 20-22 OA Section SR-6 Conclave May 12 Run for Scouting May 18-20 Ordeal I, Kia Kima May 26 Memorial Day Flag Placement June 2-5 Cub Scout Resident Camp I June 6-9 Cub Scout Resident Camp II Ahoalan-Nachpikin Lodge 2012 Calendar 3 Ahoalan-Nachpikin Lodge 2012 Plan Book Lodge Fall Fellowship The Fall Fellowship is an annual event held in October. Various Training Sessions, Lodge Officer Elections, the Quest events, and Chapter Display Competitions are just a few of the activities Arrowmen can participate in on this fun filled weekend. Lodge Leadership Development (LLD) LLD is held during November of each year in order to train the new Lodge Officers and Committee Chairman, in addition to planning the year for the Lodge. Lodge Executive Committee Meetings The Lodge Executive Committee(LEC) meets periodically and handles the business affairs of the Ahoalan-Nachpikin Lodge #558. The committee is composed of the Lodge officers, the past Lodge chief, standing committee chairmen, and the Chapter Chiefs plus various adult advisors (nonvoting members). All Lodge members are invited to attend but are not allowed to vote. Lodge Ordeals Two Ordeals are held at Kia Kima Scout Reservation or Camp Currier each year, in May and in September. All Brothers are encouraged to attend and render service to the Lodge and the Camps. Lodge Call-Outs A Call-Out is the public recognition ceremony of newly elected candidates. They are held at the Spring Camporees and each week at Summer Camp during the Friday night Campfire. Lodge Annual Family Banquet This Banquet is usually held in November for the purpose of fellowship and recognition. Families and guests are encouraged to attend. Various awards are presented including the Arrowman of the Year and Founders Awards. Lodge Order of the Arrow Conference (LOAC) Special Events Opportunities The following is a list of special events and programs offered on the Lodge, Section, Regional, and National levels of the Order of the Arrow. Section Conclave Ahoalan-Nachpikin Lodge participates in the SR-6 Conclave each year. This is a weekend full of fun and & LOAC is an annual event held in February. At this event, Arrowmen gather for food, fun and fellowship. There is a variety of training and games, as well as a Brotherhood ceremony. fellowship. A few of the activities included are Section Officer Elections, Quest for the Golden Arrow, Native American Dance and Ceremony Team Competitions, and the battle for the Spirit Award. The “Where To Go Camping” books and the Lodge websites are also judged. Region National Leadership Seminar (NLS) Every other year our Lodge is invited to send delegates to the National Leadership Seminar. The NLS is a weekend Training Seminar that is taught by the best Trainers, Advisers, and Section Officers from all over the Southern Region. The Southern Region Chief along with his assistant, either the National Chief or the National Vice- Chief, coordinates the event. NLS is a great program for experienced leaders and new members wishing to serve as a leader. National National Order of the Arrow Conference (NOAC) NOAC is held every two years at a major college or university. It is a great experience for any Arrowman, including various shows, competitions, training sessions, patch trading, and fellowship. Over 8,000 usually attend this event. Order of the Arrow Trail Crew (OATC) OA Trail Crew is a program offered at Philmont Scout Ranch in Cimarron, New Mexico. This program consists of one week of labor on special trails followed by a week of hiking anywhere on the ranch. OATC participants often have special privileges and opportunities not offered to Scouters on regular treks. Northern Tier The Northern Tier offers a program similar to that of the OATC at a High Adventure Base in Ely, Minnesota. This trek involves canoes as an alternative to hiking. Order of the Arrow Ocean Adventure (OAOA) OAOA is the National OA program at Seabase. This program is a 10-day experience in which you will experience wilderness camping, kayaking, sailing, fishing, snorkeling, team building (including a trip on a war canoe) and, of course, cheerful service. The program will be conservation based and will seek to help protect the ecosystem of the Florida Keys. 4 Ahoalan-Nachpikin Lodge 2012 Plan Book Lodge History Past Lodge Chiefs Ahoalan-Nachpikin Lodge History 1995 - Current The 1994 Fall Fellowship was a joint event between the Koi Hatachie 345 and Chickasah 406 lodges. The Chickasaw and Delta councils were in the process of merging. The fall elections were held during the fellowship at Camp Tallaha, located outside Charleston, MS, to select the new Lodge Executive Committee (LEC). It was agreed to have a balanced representation of leadership from the two merged lodges. After an arrowman from 406 was elected Lodge Chief, nominations were then limited to members of 345 for 1st Vice Chief. All the other offices were open to arrowmen from either lodge. Only the position of 2nd Vice Chief ran opposed. The event offered identically designed pocket and back patches featuring the combined totems of the Thunderbird (Chickasah) and White Panther (Koi Hatachie). After the first meeting at Camp Tallaha, the newly elected lodge officers met at the Chickasaw Council office to officially determine the new lodge totem and name. After several attempts, they selected the black bear and the name Ahoalan-Nachpikin, which means “We Who Love the Outdoors”. The new lodge was officially chartered on January 1, 1995. It was a member of Section SR-9 from 1995-1997 It was then moved to Section SR-6N where it remained from 1997-2008. With a section restructuring in 2008, the lodge came to be in its current section, Section SR-6. Initially, each district in the lodge was represented by a chapter. In August of 2000, restructuring occurred to form four chapters, each comprised of two or three districts. The chapters that made up the new lodge structure were: Macheu Machque (Great Bear), Lippoe Blaknik (Wise Flying Squirrel), Nashoba Tobhi (White Wolf in the Choctaw), Sakima Machque (Chief Bear). In 2003, with the formation of new districts, a new chapter, Okla Kamassa (Strong People) was added to the lodge structure. All of these remain currently. Lodge Chief Adviser Staff Adviser 1995 Brad Stephens Phil Counts Scott Stephens 1996 Brian Leith Jason Hood Harold Keller 1997 Brian Leith Martin Hoffert Trey Moore 1998 Chuck Barber Martin Hoffert Trey Moore 1999 Ryan Cooper Martin Hoffert Trey Moore 2000 Peter DiSessa Robert Friedman Ken Kimble 2001 Jonathan Friedman Robert Friedman Ken Kimble 2002 Shelby Lux Scott Stephens Ken Kimble 2003 Jimmy Pearson Scott Stephens Peter Abel 2004 Ryan Pudwell David Miller Drew Armstrong 2005 Zac Case David Miller Drew Armstrong 2006 Spencer Nesvick David Miller Drew Armstrong 2007 Patrick Howie Gene Cofer Drew Armstrong 2008 Landon Fisher Gene Cofer Drew Armstrong 2009 Jesse Henderson Scott Stephens Jeremy Palazolo 2010 Johnny Tracy Scott Stephens Jeremy Palazolo 2011 Mike Haskins Scott Stephens Jeremy Palazolo 2012 Andrew Shrack Chuck Martin Jeremy Palazolo & Lodge Chiefs & Advisers of Ahoalan-Nachpikin 5 Ahoalan-Nachpikin Lodge 2012 Plan Book As an Ordeal member, you will fall into one of the following three categories: If you have just completed your Ordeal Ceremony CONGRATULATIONS! Ahoalan-Nachpikin Lodge #558 is happy to have you as a Brother. Ordeal membership is only the first step that you are expected to achieve. Ten months from now, you will be eligible to participate in the Brotherhood experience. Will you be ready? There are five goals that you must meet before you are eligible to earn your Brotherhood Membership. The time to prepare for this journey is now! If you have been an Ordeal member for less than 10 months Then take a few minutes to assess where you stand in your commitment to obtaining Brotherhood. Also, check your Lodge Calendar, call your Chapter Chief, or talk to the Vice-Chief of Unit Elections and Camp Promotions, to find out when the next Brotherhood opportunity is scheduled. The Ordeal Ceremony contains some very powerful words and lessons that you must learn. These will help you understand what you will need to take the next step to Brotherhood. Review the Order of the Arrow Handbook and obtain a copy of the “Brotherhood” Information Sheet to aid you in your preparations. Your Lodge depends on its members’ support, and you can be an exciting part of its growth! If you have been an Ordeal member for more than 10 months Then contact a Lodge Officer or Adviser to discuss your Obligation and commitment to this awesome organization, the Order of the Arrow. You can continue to contribute to your Lodge and assist with its growth and future. If you feel you are not receiving necessary support from Lodge members, contact your Lodge Officers and/or Advisers for assistance. The Challenge of Brotherhood Membership You must meet five challenges before entering the Circle of Brotherhood. As an Ordeal member you have completed the first challenge. The next three require steady effort over a period of many months. The final challenge you must meet after you are satisfied that you have lived up to the first four. First: Memorize the signs of the Arrow Membership. Memorize the Obligation of the Order, which you received from Allowat Sakima (printed on the back of your membership card and in the front of this book). Memorize the Order of the Arrow official song (printed in the front of this book), the admonition, the sign of Ordeal Membership, and the Arrow Handclasp. Advance in your understanding of the Ordeal, and gain a thorough understanding of the Ordeal through which you passed. Second: Serve your unit; help them improve their camping program. Retain your registration in Scouting. During a period of at least 10 months, strive to fulfill your Obligation by continuing and expanding your service to your Troop or Crew. Third: Plan for service in your Lodge. Retain your registration in your Order of the Arrow Lodge and keep your dues paid. Be aware that acceptance of Brotherhood Membership involves a pledge of service to the Lodge. Develop a concrete idea of how you plan to fulfill this pledge. So You are a New Ordeal Member... 6 Ahoalan-Nachpikin Lodge 2012 Plan Book The following list of officers is for your reference. The adults listed are there to serve our Council and the Scouts who comprise it. If you have any questions or comments, please do not hesitate to contact one of your advisers. The youth of the Ahoalan-Nachpikin Lodge are all members of the Executive Committee; however, the following list of officers and chairmen are the only voting members of the committee. The executive committee meets periodically throughout the year and makes important decisions that determine how the Lodge is managed. Every Arrowman is encouraged to attend these meetings and advise your officer or chairman as to how he should cast his vote. Although not all Arrowmen have voting privileges, the floor is open to discussion from all members. During the summer months of the Lodge’s year, many officers and chairmen will be working as Summer Camp Staff at Kia Kima Scout Reservation. Note: Denotes members of Kia Kima Summer Camp Staff, past & current. Denotes members of Philmont Staff, past & current. Lodge Privacy Policy Ahoalan-Nachpikin Lodge does not publish some personal information of our officers or of our members. If you need information, contact the Vice Chief of Administration. Officers Roster “For he who serves his fellows is, of all his fellows, greatest!” 7 Ahoalan-Nachpikin Lodge 2012 Plan Book Lodge Chief The Chief’s greatest role is the coordination of all the Lodge’s functions. The Chief is ultimately responsible for all events and undertakings of the Lodge. He maintains close contact with all officers, chairman, and advisers. The Chief also represents the Lodge on the Section and Council level. 2012 Lodge Officers Staff Adviser Jeremy is a professional Scouter with the Chickasaw Council. He is an essential link in coordinating schedules, planning programs, and managing finances. Jeremy also serves as a contact for the Lodge in the council. He is your “safety net.” Lodge Adviser Chuck serves as a liaison between the youth and adult members of the Lodge. He is the closest adviser to the Chief and Executive Committee. Chuck encourages involvement and facilitates discussion of different issues concerning the Lodge. Chuck is your “go to man”. Chuck Martin 1497 Wolf Ridge Dr. Collierville, TN, 38017 901-490-4930 hm lodgeadviser@chickasawoa.org Jeremy Palazolo 171 South Hollywood Memphis, TN 38112 901-461-6215 cell 901-327-4193 wk jpalazol@bsamail.org staffadviser@chickasawoa.org Andrew Schrack lodgechief@chickasawoa.org Goals • Have a greater lodge presence in the Council. • Maintain effective multi-person committees. • Create LEC officer binders to be passed to the next year’s position. 8 Ahoalan-Nachpikin Lodge 2012 Plan Book 2012 Lodge Officers, cont’d Vice Chief of Activities Tim’s foremost responsibility is the planning and overseeing of all Lodge activities. He is also responsible for additional projects deemed appropriate by the Lodge Chief. Tim is directly responsible for selecting the Event & Service Chairman and effectively running lodge events. Tim Barker vcactivites@chickasawoa.org Vice Chief of Unit Elections & Camp Promotions Samm trains Chapter Unit Election teams and oversees the completion of all the unit elections appropriate to Ahoalan-Nachpikin Lodge. He is responsible for the Lodge “Where to Go Camping Book”, and other camping promotions activities. He also organizes and communicates the “Call Out” lists to call-out teams and assures that Ordeal information is distributed to candidates at call-outs. Samm Schill vcuecp@chickasawoa.org Goals Goals • Train chapter chiefs and give them what they need for elections • Provide elections for all units • Provide camp promotions for all units • To have a full day for Elangomat training • Get more chapter presence at LOAC and Fall Fellowship • Get more people to enjoy the events to retain membership Adviser: Melissa Burnett activitiesadviser@chickasawoa.org Adviser: Chuck Schadrack uecpadviser@chickasawoa.org 9 Ahoalan-Nachpikin Lodge 2012 Plan Book Vice Chief of Administration Shane is responsible for all Lodge records and is in charge of seeing that they are kept accurate. All mailings of the Lodge are Shane’s responsibility. He is directly responsible for registration at all Lodge functions and records the Lodge minutes at the Executive Committee meetings. Shane Hughes vcadmin@chickasawoa.org Adviser: Mike Gross financeadviser@chickasawoa.org 2012 Lodge Officers, cont’d Vice Chief of Finance James Chapman vcfinance@chickasawoa.org Goals • Publish a “Dancing Bear” every 2 months • Work with the lodgemaster Committee to keep records up-to-date • Sent update e-mails and publish articles in the Council Newsletter for upcoming events Goals • Give updated budget report to LEC at every event and meeting • Get people to assist in pecuniary registration in order to create faster flow at events • Train fellow Arrowmen to take over position in the future. James heads the Lodge Trading Post and oversees its inventory. He also works closely with the Vice Chief of Administration to set-up and run all registration processes at events. James will handle and manage all Lodge accounts and budgets. Adviser: Frank Brown adminadviser@chickasawoa.org 10 Ahoalan-Nachpikin Lodge 2012 Plan Book Vice Chief of Indian Affairs Will is responsible for all aspects of the Lodge’s Indian affairs. He oversees ceremony teams, dance teams, and other assorted events appropriate to Native Americans. He is also a reservoir of information for those Scouts interested in becoming involved in Indian Affairs. Will Richgels vcaia@chickasawoa.org 2012 Lodge Officers, cont’d Adviser: Art Scott aiaadviser@chickasawoa.org Goals • Recruit 5 new ceremonialists by Fall Ordeal • Have 25% increase in attendance to local Indian Seminars • Encourage Arrowmen to attend Cub Scouting events and promote AIA 2012 Lodge Leadership at National Leadership Seminar. 11 Ahoalan-Nachpikin Lodge 2012 Plan Book Conclave Delegation These Arrowmen coordinate all aspects of the 2012 Conclave that is to be held this coming year. This committee is responsible for carrying out the Lodge theme and preparing the Lodge for a section sanctioned event. Dancing/Drum Drum/Dancing encourages, trains, provides resources and supports those arrowmen who are interested in becoming involved with Native American drumming or dancing. This committee will also provide training sessions for several events throughout the year. • Send 50 people to Conclave • Have the Lodge place first in some of the section events • Have a great time at Conclave Goals • Get people interested in dancing and drumming • Get a dance and team together • Have people compete at Conclave Goals Ahoalan-Nachpikin Lodge operates with 11 committees at its disposal. These committees operate with the guidance of the committee chairman and a Lodge officer. Each youth member of Ahoalan-Nachpikin Lodge is expected to join a committee and be active in its support. This is done so that each arrowman may gain a higher understanding of the Lodge’s purpose and mission within the Order. Please contact a member of the Lodge Executive Committee for more information on a particular area of interest. Lodge Committees Ceremonies These Arrowmen recruit, train, and stage ceremonies for Lodge events. These include jobs such as character portrayal, trail running, and torch bearing. These individuals are also responsible for the maintenance of ceremony regalia and rings. • Recruit 5 new ceremonialists by Fall Ordeal • Have 25% increase in attendance to local Indian Seminars • Encourage Arrowmen to attend Cub Scouting events and promote AIA Goals First Aid & Safety Maintenance of accurate and current health records of the Lodge members is an important responsibility of this committee. They also provide medical assistance during each Lodge event. • Have First Aid kits for all Elangomats at Ordeals • Have a larger First Aid kit at First Aid station • Have a safe and injury free year Goals Jim Charbonnet (Adviser) ceremoniesadviser@chickasawoa.org Vacant (Adviser) Will Richgels ceremonies@chickasawoa.org Mike Haskins conclave@chickasawoa.org Logan McCulley dancedrum@chickasawoa.org Jay Southard (Adviser) conclaveadviser@chickasawoa.org Ben McClain firstaid@chickasawoa.org Josh Edwards (Adviser) firstaidadviser@chickasawoa.org Thaddaeus Little (Co-Adviser) ceremoniesadviser@chickasawoa.org 12 Ahoalan-Nachpikin Lodge 2012 Plan Book Lodge Committees, cont’d Ordeal Service This Committee runs the 2 annual Lodge Ordeals as well as planning the Lodge service projects. It also helps select Service Award recipients. They coordinate training events and assure that continual training is a part of all Lodge events. Jim Charbonnet (Adviser) ordealadviser@chickasawoa.org • Have projects set up for both ordeals • Set up service projects throughout the year • Have more volunteers Goals Goals • Make sure Ordeals are run successfully • Make sure the Spirit of the Arrow booklets are passed out • Make sure Elangomats call ordeal members in 10 months The Ordeal Committee is responsible for seeing that all information provided to Ordeal candidates at call-outs is correct and up-todate. The Ordeal Committee is responsible for overseeing the production and distribution of Spirit of the Arrow handbooks at Ordeals and Brotherhood ceremonies. The Ordeal Committe Chairman and his committee are also responsible for assisting with Orideals and organizing and assisting in the training of Elangomats. Banquet & Honors This multitasked committee preserves and promotes the awareness of Lodge history through projects in conjunction with the Historical Association. They also take pictures for the Lodge’s slide show and the Ahoalan-Nachpikin Lodge records. Finally, they oversee the Lodge honor award recipient selections and oversees all aspects of the annual lodge banquet. Clayton Nesvick banquet@chickasawoa.org • Have a great Family Banquet this year • Have a slideshow with pictures from events this year Goals Matt Beach service@chickasawoa.org Adam Carr ordeal@chickasawoa.org Events This committee acts as the Vice Chief of Activities support committee for all events. This committee assists in training sessions, planning, and scheduling events for all OA weekends. They will also provide any other support deemed necessary by the VCA. • Have great events at OA events • Work closely with VC of Activities to make sure outings go smoothly • Have a great year with fun events Hunter Ferris events@chickasawoa.org Goals Chris Johnson (Adviser) eventsadviser@chickasawoa.org Rick Nelson (Adviser) banquetadviser@chickasawoa.org John Beach (Adviser) serviceadviser@chickasawoa.org Lodgemaster The Lodgemaster Committee works with the Vice-Chief of Administration to keep accurate records for the Lodge. Jonathan Gibson lodgemaster@chickasawoa.org • Work with VC of Admin. to keep records up to date • Send out emails to members eligible for Brotherhood • Keep accurate records of new members Goals Adviser: Mike Gross financeadviser@chickasawoa.org Robert Fudge (Co-Adviser) 13 Ahoalan-Nachpikin Lodge 2012 Plan Book Lodge Committees, cont’d Merchandise/Trading Post The Merchandise Committee is responsible for overseeing the planning, production, and sale of all lodge memorabilia, including event patches. The committee will meet whenever it deems necessary and communicate by email to discuss and select designs for merchandise to be sold. The Merchandise Committee is also responsible for staffing and keeping a current inventory of the Lodge Trading Post. Cody Bailey tradingpost@chickasawoa.org John Kasper (Adviser) tradingpostadviser@chickasawoa.org • More youth working in Trading Post • Streamline a computerized inventory • Plan to deal with old merchandise Goals Vigil This committee organizes the Vigil nominating and selection committee meeting. Renee Leith (Adviser) vigiladviser@chickasawoa.org Tim Barker vigil@chickasawoa.org Brotherhood A 30% conversion rate is needed to achieve JTE. The Brotherhood committee will maintain a roster of eligible members and promote conversion through letters and information distribution. This committee will also assist with Elangomat promotion and training. Goals • Have a high Brotherhood conversion rate • Make sure ordeal members know when they are eligible for Brotherhood • Have great Brotherood ceremonies Jay Wilkerson brotherhood@chickasawoa.org Jim Charbonnet (Adviser) brotherhoodadviser@chickasawoa.org • To have a great class of Vigil members this year • Make sure Vigil ceremonies run smoothly Goals NOAC NOAC is a wonderful National level event that occurs every few years at a major university. NOAC 2012 promises to be the best yet! Held at Michigan State University, NOAC will gather over 8,000 Arrowmen for a week of training, fellowship, fun, food events activities, service, and, of course, patch trading! Jonathan Chapman noac@chickasawoa.org • Promote NOAC through various Scouting events • Recruit 35+ to attend NOAC • Plan and execute the preparation of NOAC Goals Chuck Martin (Adviser) 14 Ahoalan-Nachpikin Lodge 2012 Plan Book Lippoe Blaknik Chapter “Wise Flying Squirrel” The Lippoe Blaknik Chapter is comprised of Arrowmen from Wolf River District of the Chickasaw Council of the Boy Scouts of America.Contact Chapter Chief, Carl Beilstein to find out meeting times and locations for chapter meetings and to learn more about Lippoe Blaknick Chapter. Chapter Chief Carl Beilstein lippoeblaknik@chickasawoa.org Chapters Goals • Contact 100% of Troop Representatives • Develop a chapter calendar • Further promote Brotherhood, cheerfulness, and service Chapter Adviser Bob Winkler 15 Ahoalan-Nachpikin Lodge 2012 Plan Book Chapters, cont’d Macheu Machque Chapter “Great Bear” Chapter Chief Hunter Ferris macheumachque@chickasawoa.org Chapter Adviser Jay Southard The Macheu Machque Chapter is comprised of Arrowmen from Twin Banks, Southeast, Thunderbird and Scoutreach Districts of the Chickasaw Council of the Boy Scouts of America. Contact Chapter Chief, Hunter Ferris to find out meeting times and locations for chapter meetings and to learn more about Lippoe Blaknick Chapter. Goals • Hold Chapter meetings • Increase Chapter numbers • Get Chapter more involved in the Lodge 16 Ahoalan-Nachpikin Lodge 2012 Plan Book Chapter Chief Adam Carr sakimamachque@chickasawoa.org Chapters, cont’d “Chief Bear” The Sakima Machque Chapter is comprised of Arrowmen from the Eastern District of the Chickasaw Council of the Boy Scouts of America. The Chapter meets at River Oaks Presbyterian Church on the second Thursday of each month at 7:00PM along with the Eastern District Roundtable. Goals • Contact all Scoutmasters in Eastern District • Have successful Unit Elections • Chapter APC ChapterAdviser Perry Carr smadviser@chickasawoa.org Sakima Machque Chapter 17 Ahoalan-Nachpikin Lodge 2012 Plan Book Chapters, cont’d ChapterAdviser Mark Webb okadviser@chickasawoa.org Okla Kamassa Chapter “Strong People” The Okla Kamassa Chapter is comprised of Arrowmen from the Northwest Mississippi District of the Chickasaw Council of the Boy Scouts of America. It meets every second thursday of the month at First United Methodist Church, 120 W. Gilmore Street, Senatobia, MS at 7:00 PM. Goals • Complete annual Chapter plan • Have 2 active ceremonies teams • Average 5 service hours per active member Chapter Chief Ian Zeringue oklakamassa@chickasawoa.org 18 Ahoalan-Nachpikin Lodge 2012 Plan Book Chapters, cont’d Chapter Chief Trey Haire nashobatohbi@chickasawoa.org Nashoba Tohbi Chapter “White Wolf in the Choctaw” The Nashoba Tohbi Chapter is comprised of Arrowmen from the Tallaha, Malmaison, and Washington Districts of the Chickasaw Council of the Boy Scouts of America. Contact Chapter Chief or Adviser for meeting and other information. Goals • Increase numbers at Chapter meetings • Increase numbers at Lodge events • Perform successful Unit Elections ChapterAdviser Landon Fisher ntadviser@chickasawoa.org 19 Ahoalan-Nachpikin Lodge 2012 Plan Book 20 Ahoalan-Nachpikin Lodge 2012 Plan Book Ahoalan-Nachpikin Lodge Rules Preamble: We, the Scouts and Scouters of Ahoalan Nachpikin Lodge, W.W.W., Boy Scouts of America, recognizing the need to develop and maintain camping traditions by enriching camping experiences, and to crystallize the Scout habit of helpfulness into a life of leadership in cheerful service to others, do hereby ordain and establish these rules for our lodge. ARTICLE I NAME AND AFFILIATION Section 1- The name of this lodge of the Order of the Arrow shall be Ahoalan-Nachpikin Lodge #558, W.W.W. Section 2- This lodge shall be affiliated with the Chickasaw Council #558, Boy Scouts of America, and shall be under the supervision of the council camping committee and the administrative authority of the Scout Executive. ARTICLE II ELECTION TO MEMBERSHIP Section 1- The requirements for membership in the lodge are as stated in the current printing of the Order of the Arrow Handbook, published by the National Order of the Arrow Committee of the Boy Scouts of America Section 2- The procedure for the Ordeal shall be as stated in the latest editions of the Order of the Arrow Handbook and the Ordeal Ceremony Pamphlet. Section 3- Every effort shall be made to have unit elections conducted by Order of the Arrow members not affiliated with that unit, and at least one member of the election team must be under twenty-one (21) years of age and trained. At least one member of the team must have completed a lodge-approved Unit Election Training Seminar. All unit elections for membership must be cleared through the Lodge Unit Elections Committee and are to be scheduled between January 1st and April 30th. Call-out ceremonies shall be conducted by the Lodge Chief or his representative, and due record made of the candidates called. The candidates will be informed of their opportunities to take the ordeal. Section 4- The Executive Committee of the lodge may select District, or Council Scouters for nomination to be presented to the Council’s Camping Committee for review to be inducted into the Order of the Arrow. Section 5- There shall be an induction fee for each new Ordeal member based on the cost of the following items: • Membership Card • Order of the Arrow Sash • Order of the Arrow Handbook • Ahoalan-Nachpikin Lodge Pocket Flap 21 Ahoalan-Nachpikin Lodge 2012 Plan Book • Yearly dues • Current copy of Lodge rules • Subsistence during the Ordeal • Other material deemed necessary by the Ordeal Committee ARTICLE III REQUIREMENTS FOR BROTHERHOOD MEMBERSHIP Section 1- The requirements for Brotherhood membership shall be as stated in the latest edition of the Order of the Arrow Handbook. Section 2- The procedure for the Brotherhood induction shall be as stated in the latest editions of the Order of the Arrow Handbook and the Brotherhood Ceremony Pamphlet. ARTICLE IV REQUIREMENTS FOR VIGIL HONOR MEMBERSHIP Section 1- The requirements for Vigil Honor membership shall be as stated in the latest edition of the Order of the Arrow Handbook. Section 2-The procedure for the Vigil Honor induction shall be as stated in the latest editions of the Order of the Arrow Handbook and the Vigil Ceremony Pamphlet. ARTICLE V LODGE STRUCTURE AND LEADERSHIP Section 1- The Ahoalan-Nachpikin Lodge shall consist of 5 Chapters: Lippoe Blaknik Chapter, serving the Loosahatchie and Nashoba Districts; Macheu Machque Chapter, serving the Thunderbird, Southeast,Twin Banks and Central Districts; Nashoba Tohbi Chapter, serving the Malmaison, Tallaha, and Washington Districts; Okla Kamassa. serving the Northwest Mississippi District; Sakima Machque, serving the Eastern District. Section 2- The officers of this lodge shall be: • Lodge Chief • Lodge Vice-Chief of Activities • Lodge Vice-Chief of Unit Elections and Camping Promotions • Lodge Vice-Chief of Administration • Lodge Vice-Chief of Finance • Lodge Vice-Chief of Indian Affairs All officers must be under 21 years of age during their entire term of office. The Lodge Chief appoints the order of succession among the lodge vice chiefs with approval from the lodge adviser. Section 3- The officers of each chapter of the lodge shall be Chapter Chief and Vice Chiefs as determined by the chapter. The officers must be under the age of twenty-one (21) for their entire term. It is recommended that the chapters use the following structure: • Chapter Chief • Chapter Vice-Chief of Elections and Camping Promotions • Chapter Vice-Chief of Administration All officers must be under 21 years of age during their entire term of office.A Chapter may have a VCAD per District to improve communication if physical distance is a factor. Section 4- A vacancy in the office of Lodge Chief shall be filled by a Lodge Vice Chief, succeeding in an order determined by the Chief-elect and approved at that time of election by the lodge membership. This selection will be announced publicly at the conclusion of the election. Vacancies in other lodge offices shall be filled by appointment by the Chief, after consultation with the appropriate advisers. This appointment must be approved by 22 Ahoalan-Nachpikin Lodge 2012 Plan Book a majority vote of the Executive Committee. Vacancies in chapter offices shall be filled in the same manner, substituting the word chapter for lodge. Section 5- The Lodge Chief and Chapter Chiefs will establish standing committees and appoint chairmen, after consulting with their adviser(s). The Lodge or Chapter Adviser will appoint the committee Advisers. The Lodge Chief and Chapter Chiefs may also appoint ad hoc committees throughout the year, as deemed necessary for the successful functioning of the lodge and its members of the Executive Committee. All committee chairmen shall be under the age of twenty-one (21) for their entire term of office. All advisers must be at least twenty-one (21) during their entire term of office. Section 6- Committees will be as follows: Dance- Promotes Indian Dancing throughout the Lodge. This committee chairman reports to the VCIA. First Aid and Safety- Maintains Health records of Events and provides medical assistance at each event. This chairman reports to the VCAD. Ceremonies- Conducts ceremonies at all events. Reports to the VCIA. Vigil Chair- Conducts a Vigil Nomination Committee. This committee meets during the late spring and will conduct the callout ceremony at a fall event. This chairman reports to the Lodge Chief. Events- This committee serves to support the VCA at all lodge functions. This committee will assist in training sessions, planning and agendas. Conclave Delegation Chair- Responsible for the promotions of the upcoming conclave. It will also be this chairman’s responsibility to develop any memorabilia (patches and t-shirts) or a theme for this event. This chairman reports to the VCueP. Conclave Chief- This position will be put in place each year before conclave. Their primary responsibility will be the organization of the Conclave. This person should be a strong member of the OA and be able to handle this tremendous responsibility. This person will report to the LEC. Honors and Recognitions- This committee will choose Arrowmen of the Year, Founders Award, Honor Chapter and the Gihim Award recipients. The crux of their responsibility will fall at the third quarter of the year. This committee will also take photos throughout the year and compile them into a “year of review” slide show to be shown at the annual banquet. This committee reports to the VCF. Ordeal Chair- This chairman will have the responsibility of orienting candidates after the call-out and after the ordeal. This chairman reports to the VCAD. Brotherhood Chair- This chairman will have the responsibility of promoting brotherhood conversion in our Lodge. This chairman reports to the VCAD. Lodge Banquet Committee- This committee will serve to carry out the Lodge banquet. They will secure a location well in advance and assist with the promotions of the event. They will be responsible for decorations and setup. This chairman reports to the VCF. Service Committee- This chairman helps chapters develop community service projects and also organizes the Lodge’s community service day. This chairman works closely with the VCA to develop service projects at our council’s camp properties. This committee reports to VCA. Merchandise Committee- The merchandise committee oversees the purchasing of lodge memorabilia. This committee reports to the VCF. 23 Ahoalan-Nachpikin Lodge 2012 Plan Book Section 7-The Executive Committee of this Lodge shall be composed of all elected Lodge Officers, the immediate past Lodge Chief, the Chapter Chiefs, all Lodge Committee chairmen, the Lodge Lay Adviser, the Council Scout Executive and the Staff Adviser. Section 8- Lodge officers shall be elected at the annual Fall Fellowship. The term of the officers shall be from Banquet to Banquet. Officers may succeed themselves. Section 9- The Lodge shall hold a training conference annually for the purpose of training the newly elected officers and operating committee chairmen. This training will be conducted by the out-going officers of the Lodge. (The banquet is the last calendar event of the year.) Section 10-An elected officer may be removed from office by a two-thirds (2/3) vote of the Executive Committee for failure to perform his duties in a satisfactory manner. The vacancy shall be filled as stated in Article V under the order of succession. Section 11- If the office of Lodge Chief is vacated during the term of office then Article V applies. Section 12- All officers must reside within the boundaries of the Chickasaw Council during the entire term of office. ARTICLE VI MEETINGS Section 1- The Lodge shall hold at least one (1) business meeting during their calendar year. Other business meetings may be held with notification to the general membership with at least 10 days notice. Section 2- The Lodge Executive Committee shall meet at least six (6) times during the calendar year. The Council Scout Executive or Lodge Chief, in consultation with the Lodge and Staff Advisers, may call special meetings of the Lodge Executive Committee. The same procedure may be used by the chapters, substituting the word chapter for Lodge. Section 3- Members of the Order of the Arrow twenty-one (21) years of age or older, holding the position of Adviser shall have no vote in the decisions of the Lodge or chapter and may make no formal motions. However, they may contribute by invitation of the Lodge Chief when the floor is open for discussion. Section 4 - The rules contained in Robert’s Rules of Order shall govern the proceedings of the Lodge where applicable and not inconsistent with the rules of the Lodge. Section 5- Chapters shall hold at least four (4) meetings during the calendar year. Section 6 -The minutes and other pertinent data from these Executive Committee meetings will be emailed to all members of the committee by the Lodge Vice Chief of Administration or by the Chapter officer counterpart within twenty-one (21) days following the meeting. ARTICLE VII DUES Section 1- The Council, in consultation with the Lodge Chief of Finance and his Adviser, shall handle all Order of the Arrow funds. All funds must go through the normal accounting procedures used by the Chickasaw Council, and all money requests must go through a system, approved by the Council, in order for funds to be dispersed. No chapter may handle its own funds. 24 Ahoalan-Nachpikin Lodge 2012 Plan Book Section 2- Dues shall be collected annually in an amount set by the Executive Committee. Those lodge members serving in the Armed Forces of the United States are to remain active members, without payment of dues, throughout their term of service. Nonpayment of dues by July 15th or the First Ordeal Weekend of the next year shall disqualify active membership. Section 3- Inactive members may be reinstated upon payment of the present year’s dues plus one (1) year’s back dues. Section 4- Any Scout or Scouter, having been inducted into the Order of the Arrow of another lodge, may become a member of Ahoalan Nachpikin Lodge #558 upon presentation of proper credentials and payment of the current year’s dues. Section 5- The Lodge financial year shall run from January 1 to December 31, in accordance with the Council financial year. At the first Executive committee meeting, a budget of estimated income and expenditures for the coming year will be adopted with the approval of the Council Scout Executive. ARTICLE VIII AMENDMENTS Section 1- The rules may be amended at any regular or special lodge meeting. The proposed changes must have been submitted in writing to the Executive Committee, at least thirty (30) days prior to the lodge meeting. Due notice will have been made to all Lodge members at least ten (10) days prior to the aforementioned Lodge meeting. A two-thirds (2/3) vote of members present shall be required for approval. Any revision in the rules will be made known to the Lodge membership. These rules shall be in accordance with the Order of the Arrow charter and the current edition of the Order of the Arrow Handbook and the Field Operations Guide. In the event that any substantial conflict is discovered, appropriate changes to these Bylaws will be made by the Executive Committee. It is recognized that the Council Scout Executive has ultimate responsibility for the supervision of the lodge program, and as such, may deem special procedures be followed if unusual circumstances warrant this action. Note: The current rules were last ratified on December 18, 2004 by the lodge membership. They supersede all previous Ahoalan-Nachpikin Lodge #558 Bylaws. 25 Ahoalan-Nachpikin Lodge 2012 Plan Book 26 Ahoalan-Nachpikin Lodge 2012 Plan Book 27 Ahoalan-Nachpikin Lodge 2012 Plan Book Journey to Excellence Lodge Requirements 28 Ahoalan-Nachpikin Lodge 2012 Plan Book 29 Ahoalan-Nachpikin Lodge 2012 Plan Book Journey to Excellence Chapter Requirements 30 Ahoalan-Nachpikin Lodge 2012 Plan Book 31 Ahoalan-Nachpikin Lodge 2012 Plan Book What Is the OA Troop/Team Representative? The Troop/Team Representative program was begun in 1999, and is a program of the Order of the Arrow that has been officially adopted by the Boy Scouts of America. The OA Representative is now an official leadership position within the troop or team, and boys can earn time towards their leadership rank requirements, just as with Den Chief, Troop Scribe, or any of the other leadership positions. What Are the Responsibilities of the Troop/Team Representative? There are numerous possibilities for the job description of the OA Representative. The beauty is that it is flexible enough to allow your unit to fine-tune the exact responsibilities. However, the most basic tasks of the Representative will be to coordinate service opportunities within the unit, to coordinate unit involvement with the Order of the Arrow, including Unit Elections, Camp Promotions, and Inductions, and request lodge and chapter resources to help meet unit needs. Who Can Serve as a Troop/Team Representative? Anyone in the unit who is under the age of 18 can serve as the OA Representative for the unit, provided he is a dues-paid member of the Order of the Arrow. He should be appointed by the Senior Patrol Leader or Varsity Team Captain, and will be a member of the Patrol Leaders’ Council and attend lodge and chapter meetings. Will There Be an Adviser for the Troop/Team Representative? As with all positions in the Order, the OA Representative should have an adult as his Adviser. This adult needs to be 21 years of age or older, a dues-paid member of the Order of the Arrow, and be appointed by the Scoutmaster. Does This Position Count for Rank Advancement? Scouts may use the Order of the Arrow Troop/Team Representative position to meet the leadership position requirements for the Star, Life, and Eagle ranks. As BSA publications are revised and updated, they will include this new position. 32 Ahoalan-Nachpikin Lodge 2012 Plan Book 2011 33 Ahoalan-Nachpikin Lodge 2012 Plan Book 34 Ahoalan-Nachpikin Lodge 2012 Plan Book 35 Ahoalan-Nachpikin Lodge 2012 Plan Book 36 Ahoalan-Nachpikin Lodge 2012 Plan Book - 37 Ahoalan-Nachpikin Lodge 2012 Plan Book 38 Ahoalan-Nachpikin Lodge 2012 Plan Book 39 Ahoalan-Nachpikin Lodge 2012 Plan Book 40 Ahoalan-Nachpikin Lodge 2012 Plan Book 41 Ahoalan-Nachpikin Lodge 2012 Plan Book 42 Ahoalan-Nachpikin Lodge 2012 Plan Book 43 Ahoalan-Nachpikin Lodge 2012 Plan Book 44 Ahoalan-Nachpikin Lodge 2012 Plan Book 45 Ahoalan-Nachpikin Lodge 2012 Plan Book 46 Ahoalan-Nachpikin Lodge 2012 Plan Book 47 Ahoalan-Nachpikin Lodge 2012 Plan Book 48 Ahoalan-Nachpikin Lodge 2012 Plan Book 49 Ahoalan-Nachpikin Lodge 2012 Plan Book SUMMER 2012 NOAC 2012 50 Ahoalan-Nachpikin Lodge 2012 Plan Book Have you considered becoming a member of the Kia Kima staff? As members of Scouting National Honor Society it is especially important that Order of the Arrow members seek to serve on summer camp staff. Camp staff is an experience that is truly unforgettable. It is the ultimate job, more rewarding than any other. Camp work is demanding, but the opportunities, rewards and experiences available to you on camp staff are endless. Camp staff is the best way to spend your summer. As a camp staff member, you will have room and board, weekly salary, and come away with a positive Scouting experience. You will also receive unique teaching and learning opportunities, daily memories and friendships to last a lifetime, and countless stories to tell. Employment Qualifications • Age 16 before employment begins (Camp Staff Development may be 15) • First Class Scout Rank before Staff Week begins in June. • Recommendation from Scoutmaster or Troop Committee Chairman • Demonstrated willingness to live by the Scout Oath and Scout Law • Demonstrated leadership skills and a sincere interest in helping young Scouts • Knowledge, skills and abilities needed for the employment positions available on the camp staff • If under 18, approval of your parent or guardian Camp Staff Development The Camp Staff Development Program is designed for those exceptional young Scouts who display true leadership and maturity within their own troop. It’s purpose is to give training to potential future staff members. You must be at least 15 years old and have the approval of both your unit leader and your parent/guardian. Apply today at www.kiakima.com 51 Ahoalan-Nachpikin Lodge 2012 Plan Book NotesNotesNotesNotesNotes Ahoalan-Nachpikin Lodge l 171 S. Hollywood St. l Memphis, TN 38112 l www.chickasawoa.org Lodge Executive Committee 2012 Lodge Chief, Andrew Schrack Vice Chief, Administration, Shane Hughes Vice Chief, Activities, Tim Barker Vice Chief, Unit Elections/Camp Promotions, Samm Schill Vice Chief, American Indian Affairs, Will Richgels Vice Chief, Finance, James Chapman Lippoe Blaknik Chief, Carl Beilstein Macheu Machque Chief, Hunter Ferris Nashoba Tohbi Chief, Trey Haire Okla Kamassa Chief, Ian Zeringue Sakima Machque Chief, Adam Carr Banquet/Honors Chair, Clayton Nesvick Brotherhood Chair, Jay Wilkerson Ceremonies Chair, Will Richgels Conclave Chair, Mike Haskins Dance & Drum Chair, Logan McCulley Events Chair, Hunter Ferris First Aid & Safety Chair, Ben McClain Lodgemaster Chair, Jonathan Gibson Merchandise Chair, Cody Bailey NOAC Chair, Jonathan Chapman Ordeal Chair, Adam Carr Service Chair, Matt Beach Vigil Chair, Tim Barker Lodge Adviser, Chuck Martin Staff Adviser, Jeremy Palazolo Scout Executive, Woody Woodward Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Date A point or period of time associated with an event in the lifecycle of the resource 2012 Title A name given to the resource 2012 Ahoalan-Nachpikin Lodge Planbook Creator An entity primarily responsible for making the resource Ahoalan-Nachpikin Lodge Source A related resource from which the described resource is derived Andrew Schrack Ahoalan-Nachpikin Lodge Lodge Planbook Order of the Arrow