https://kiakimamuseum.org/files/original/7ba3eef46984c946439417485d5a39fd.pdf c956f9d06e04128f18865164e48d5790 PDF Text Text �Dear Leaders, Now is the time to begin preparing for your stay at Cub Resident Camp at Kia Kima, in the summer of 2019! There are two sessions from which you can choose, June 1–4 and June 5–8. This Leaders Guide has been assembled to help you plan a successful and fun summer camping experience for every Scout in your pack. At Kia Kima, our staff works diligently to ensure that Scouts have the best experience possible, in support of your pack’s year-round program. Please encourage each Scout and his or her family to participate in summer camp. If a family has financial concerns, please direct them to the Campership Application, which can be found on the Kia Kima website; we want every Scout to be able to participate, regardless of ability to pay or circumstance. Research has shown that Cub Scouts who participate in Kia Kima programs are more likely to become Scouts, BSA and to advance to the Eagle rank—summer camp changes lives! We are excited about our Hawaiian theme, and we encourage you to get fully involved. Many packs will come to camp equipped with props, costumes, tables decorations, and other spirit items that reflect the Hawaiian theme. This will enhance your Scouts’ experience and add to the rich program that we have prepared. On behalf of the Chickasaw Council and the entire Kia Kima staff, we look forward to seeing you at camp this summer! Sincerely, Jeremy Palazolo Director of Support Services Chickasaw Council, BSA �Table of Contents Camp Fees & Reservations page 1 Safety & Registration Procedures page 2 Registration Health Forms In Case of an Emergency 2 3 3 General Information page 5 Correspondence Transportation & Parking Campsites Scouts with Special Needs Check-In Swim Checks & Camp Tour Dining Hall Trading Post Visitors 6 6 7 8 9 9 10 11 12 Program Information page 13 Daily Schedule Wolf, Bear & Webelos Resident Camp Daily Schedule Wolf Program Activities Bear Program Activities Webelos Program Activities World Conservation Award What To Bring To Camp What to Bring Unit Equipment Personal Equipment Tips What Not to Bring 13 13 14 15 17 19 21 page 22 22 22 22 23 23 Twilight and Free Time Activities page 24 Check Out page 25 Maps page 27 Registration Forms page 31 Coming & Going Check-Out Check-Out Process at a Glance 25 26 26 �1 PREPARING FOR CAMP ! Packs are required to make a deposit of $50.00 per Scout by April 2. The remaining $100 should be paid prior to arriving at Resident Camp. See the registration packet for more details. Campsite requests can be made by filling out the camp application on page 32 and placing a $50 deposit on the site you prefer. Please list multiple choices as some sites may have already been taken. This form can be found at www.kiakima.net or at the Scout Service Center. There are two sessions from which to choose: Session 1 June 1–4 Camp Fees Session 2 June 5–8 The Resident Camp fee is $150.00. The camp fee includes a camp patch and T-shirt for each Scout. Please note that we cannot offer refunds for Scouts who leave camp early. Resident Camp Fee Schedule Cub Scouts Webelos Adults & Siblings $150.00 $150.00 $95.00 Packs that bring a minimum of 5 Scouts will be credited with two free leader spaces at final check-in. Cub Scout/Webelos Resident Camp Leaders Guide 2019 The complete Registration Packet starts on page 31 and is available at www.kiakima.net/ cub2019. A portion of the fee is due with each step of registration. The first payment is due with the Pack Count Form, which allows us to plan for the size of each pack. Packs are required to make a payment of $50 per Scout by April 2. It is possible to add Scouts after this with permission from the Resident Camp Director. This $50 payment is nonrefundable, but it is transferable. The next payment is due with the second step. The remaining $100 per Scout is due with the Financial Preregistration Form and is due by May 15. This deposit will also be applied to the total camp fee. The balance of all camp fees and leaders’ fees are due by checkin. Please allow plenty of time for mailing or bring them with you in person. The Financial Summary Form will assist you in figuring the amount due. Detailed instructions for the registration process are included in the Registration Packet. www.kiakima.net �2 SAFETY & REGISTRATION ! Packs should plan to arrive at Kia Kima for Resident Camp between 1:00 p.m. and 3:00 p.m. on the opening day of their session. Registration Our goal is to make the registration process easy and efficient for everyone. An overview of the registration steps are listed in the Registration Packet, which can be found in the back of this guide. Additional help, along with last minute updates and tips can also be found on our website at www.kiakima.net. Confirmation & Changes When we receive your Financial Preregistration Form, we will send you an email that will include a username and password for our online registration system. This system will be used to register your pack’s first and second year Webelos for camp activities. Online registration will not be available until after April 15. Here are some tips for online registration: 1. Webelos will be registered individually, but sessions should be scheduled in such a manner as to ensure that adult partners will be accompanying your group. No Webelos will be permitted to attend a class without an accompanying adult. www.kiakima.net 2. Webelos may register for any of the Webelos activities. Leaders should pay special attention to the differences between the activity badges offered. 3. Wolves and Bears will be assigned walking groups (generally no more than 20 per group) and will participate in a pre-structured program. Operation Dates – After May 24, the camp will be in operation, and staff will be available in the camp office to answer any of your questions. Please use the number in the table below. Resident Camp address Kia Kima Scout Reservation 629 Kia Kima Trail Hardy, Arkansas 72542 Phone: 870-257-4935 E-mail: director@kiakima.net NOTE: Do NOT use the address above in your GPS. Please refer to the map in the back of this guide for travel suggestions. Council Office address Chickasaw Council 171 S. Hollywood Memphis, TN 38112 Phone: 901-327-4193 Fax: 901-327-2010 Cub Scout/Webelos Resident Camp Leaders Guide 2019 �3 Health Forms All Scouts, leaders, and siblings attending camp must have a completed Annual Health and Medical Record form. Youth participants and adults should use the newest form. These forms are available at www.scouting.org. It is recommended that Parts A, B and C of the health form be completed including the examination by a medical professional. However, properly completed Parts A and B will suffice. Please keep in mind that the health form process is designed for each participant’s personal safety. Due diligence on this process could make the difference between a great experience or a poor one. Older versions of the health forms cannot be accepted. Each Scout, leader, and sibling will have a health recheck after his or her arrival as part of the check-in procedure. The pack’s health forms will be kept on file for the session with the Camp Health Officer. They will be returned to the Cubmaster at the end of the session. Even if a leader or participant is arriving late in the session, all efforts should be made to have that person’s health history with the pack during check-in, so that the Health Officer can review the forms, even before the leader arrives. If a Scout or leader is arriving late to Resident Camp, and they were not able to give the health forms to the leader before camp, then they will need to give these forms to the Health Officer upon arrival in camp. Any participant who does not have a completed health form will be restricted from all camp activities. The information need to be complete and accurate. Make sure that each health form has been signed by all parties in the appropriate places. Please keep a copy of each Scout’s physical for your records. Cub Scout/Webelos Resident Camp Leaders Guide 2019 Safety While we want every Scout to have a fun and exciting stay at Resident Camp, safety is a top priority in our program, in the campsite and around camp. Please take note of the policies and procedures to ensure a fun and safe experience. In Case of Accident or Emergency Kia Kima has a Health Lodge that is open 24 hours a day and is manned by staff members trained in handling minor accidents and illnesses. There are also local clinics and a hospital nearby. If this kind of treatment is required, the Scout’s parents will be notified by telephone, and their wishes concerning treatment will be respected. If such a trip is required, we ask that one of the Scout’s leaders drive him to the hospital. This way, the Health Officer will still be in camp to treat any other potential injuries. Prescription medicine needs to be kept and handled by a designated adult leader within the unit. The Health Lodge is available to store medicine that needs to be kept cold. No prescription medication will be paid for by the camp or the Chickasaw Council. Please send your Scouts with all their normal medication, including any behavioral medicine and allergy medication. Camp emergency procedures will be covered at the opening leaders meeting. www.kiakima.net �4 Liquid & LP Fuels Liquid-fueled equipment (kerosene, gasoline, white gas, etc.) is to be used only by adults. Lanterns or stoves may be used at campsites, under adult supervision. Empty propane cylinders should be taken home with the pack and not placed in fireplaces or trashcans, as they may explode when heated. Dangerous Wildlife Kia Kima is a wilderness setting where it is common to encounter various forms of wildlife. Danger­ous wildlife at Kia Kima could include: venomous snakes, spiders, ticks, etc. Bites from these animals are extremely rare, but precautions should be taken. To the right is a list of a few tips to keep you comfortable at camp. A few helpful tips for a fun and safe camping experience: ♦ No riding in the back of trucks or trailers ♦ Wear closed-toed shoes ♦ Always use the buddy system: two or more Scouts go everywhere together ♦ Fires should be completely extinguished before leaving the campsite; please do not create new fire rings ♦ Try to keep knife use to a minimum ♦ Use insect repellents containing DEET or Permethrin ♦ Carry flashlights when walking at night ♦ Shake out clothing and shoes before wearing them ♦ Keep food out of tents ♦ Check for tick bites daily (tick bites treated within 12 hours rarely have any long-term effects) ! It is a national policy that Scouts and adults are not permitted to ride in the bed of trucks or trailers. www.kiakima.net Cub Scout/Webelos Resident Camp Leaders Guide 2019 �5 ! Cub Scout packs must have a 5 to 1 youth to leader ratio for Webelos and a 3 to 1 leader ratio for Cub Scouts. GENERAL INFORMATION Leaders in Camp All units are required to have at least two adult leaders in camp at all times. Cub Scout packs must also have a 5 to 1 youth to leader ratio for Webelos and a 3 to 1 leader ratio for Cub Scouts. This policy is required by the Chickasaw Council. All leaders must be registered members of the BSA, and must meet the qualifications for the leadership position in which they serve. The unit leader must be at least 21 years of age. Any additional leaders must be at least 18 years of age. Leaders may rotate when necessary, but at least two adults must be with the unit 24 hours a day. Parents, committee members, and other adults who accompany the unit to camp must meet all of the above requirements. Leaders, please note, it is in the best interest of your Scouts to have consistent leadership throughout your pack’s stay at camp; rotation of leaders can create difficult transitions for the Scouts. For units bringing five or more Scouts, the unit leader and one assistant may attend camp at no charge. The fee for each additional adult is $95.00 for the week. Each adult space provides meals, tentage, and a Resident Camp Cub Scout/Webelos Resident Camp Leaders Guide 2019 patch and a T-shirt. The official leader count for the unit will be the number of additional leader-spaces plus the first two leaders. Units that rotate leaders during the week can fill a leader-space with more than one person staying different parts of the session. For example, one leader might stay the first night and another the second or third. In that the two leaders do not stay in camp at the same time, they use only one adult space and pay only $95.00. They will, however, only receive one patch for the one adult-space. Additional patches are available for purchase from the Trading Post. The general rule is that the unit needs to pay for the maximum number of adults staying in camp at any one time. If, however, additional leaders will be in camp for only one or two days and do not wish to pay for the entire session, they may provide their own tent and pay for meals on an individual basis. They will not receive a patch, but may purchase one from the Trading Post. Packs with a high ratio of adults to Scouts may be contacted by our administrative staff to ensure that there is enough tent space for everyone. ! Packs that bring five or more Scouts will receive two free leader spots; these spots will be credited at camp check-in. www.kiakima.net �6 Correspondence All Resident Camp correspondence and registration material should be sent to the Chickasaw Council Scout Service Center until the middle of May. After May 24, all correspondence should then be sent directly to camp. The proper addresses are listed on page 2. To allow enough time to receive and process registration, do not send any money or registration materials through the Postal Service less than one week prior to your arrival at camp. Email is available at director@kiakima.net. Registration Procedures Resident Camp Application Submit the Resident Camp Application along with a $50 deposit to secure your campsite at Kia Kima. Please keep in mind that some sites may already be taken. Step 1: Pack Count Form (KK1) By April 2, secure a deposit of $50 per Cub Scout planning to attend Resident Camp. Payments can be made at the Chickasaw Council Scout Service Center (please pay as a pack). Be sure to fill out the corresponding paperwork in the registration packet. After this deposit is received, your unit will be granted access to the online registration system; the online system will not go live until after April 15. Register your Scouts and leaders online. Webelos will have options for the different classes they wish to take. Cub Scouts should be registered as Wolves and Bears, and they will be assigned to walking groups at check-in. Step 2: Financial Preregistration Form (KK2) By May 15, submit your second payment of $100 per Scout to the Scout office. Submit your T-shirt sizes either online or by paper (not both). Packs that submit T-shirt sizes by this date will receive a complimentary T-shirt. Packs that do not submit T-shirt sizes may purchase them in the Trading Post. Packs have the option of taking their swim test (you can use KK4, Swim Check Form) prior to arriving at camp. This is encouraged as it will expedite your check-in process. Step 3: Financial Summary Form (KK3) The remaining balance of camp fees can be paid by check, card, or cash at check-in. Free adult leader spaces earned will be credited at this time. If you wish to order additional photos, fill out KK5, Pack Photo Order Form, and bring it with you to camp. www.kiakima.net Transportation & Parking Each unit is responsible for the safe transportation of its members to and from camp, and to make sure that all vehicles meet national insurance requirements. Transporting Scouts or adults in the bed of a pickup truck or trailer—whether it is covered or uncovered—is against the policy of the Boy Scouts of America, as well as poor judgment. Parking is provided at the camp entrance for leaders and visitors. The main parking areas are the gravel area to the northeast of the Administration Building and the gravel area west of the Handicrafts pavilion. In addition, there are some localized parking areas provided for unit vehicles that may be more convenient for some campsites. These areas are marked on the camp map at the end of this guide. Vehicles are not to be parked in the campsite during your stay. Packs are encouraged to leave a trailer in the campsite in order to store gear. A locking box will provide a place to secure and safeguard gear. To keep traffic in camp to a minimum, only camp vehicles will be allowed to operate during sessions. Pack vehicles will be allowed into camp during check-in and checkout for the purposes of loading and unloading of personal and pack equipment. Driving is only permitted for driving to Camp Cherokee for aquatic activities. Please observe the camp speed limit of 15 miles per hour. Cub Scout/Webelos Resident Camp Leaders Guide 2019 �7 Traditional Campsites In our traditional campsites, Kia Kima provides two-man canvas tents along with two steel beds with vinyl covered mattresses. These tents sit on individual wooden platforms with the exception of Dancing Bear, Yellow Dog, and Foxfire. Dancing Bear has concrete barrier-free platforms while the other three have “megadecks.” One of the megadecks in Foxfire is pictured on the right. There is also a small cooking pavilion in every traditional site except the newest one, Twisted Trees. One picnic table per campsite is also provided. Most campsites also have a pit latrine and a cold shower, but every campsite is also closely located to one of the public shower houses that have hot water and flush toilets. Troops will be given enough tents to have two people sleeping in each tent, including adult leaders. There is ample space in each campsite for adult leaders who prefer to bring their own solo tent. If you choose to bring some of your own tents, please communicate this to the Resident Camp Director before camp as space for these tents will become a consideration in your campsite assignment. The average height of the beds is 14” from the floor to the bottom of the bed if you are looking for footlockers that can fit underneath. Per Youth Protection Guidelines, adults cannot stay in the same tent as Scouts unless the Scout is his or her own son or daughter. Tentless Campsites Tentless campsites are for packs who wish to bring their own tents or hammocks. Kia Kima does not provide any platform tents in these sites. On the chart, “Tent Pads” is how many tents can fit in the campsite. This number does not include how many hammocks can fit in the site. Each site has a picnic table and enough space if a troop wishes to bring a dining fly. We will not be moving Kia Kima tents into the campsite. If a Scout chooses to hammock camp instead of bringing a tent, they should do a test run of their set up on another campout before arriving at camp! ! Tents are NOT provided in tentless campsites. Units MUST bring their own tents or hammocks for these sites. Cub Scout/Webelos Resident Camp Leaders Guide 2019 Camp Osage Campsites Traditional Sites Capacity Bobwhite 34 Copperhead 24 White Horse 20 Broken Bow 40 Splintered Arrow 20 Whispering Rapids 32 Turkey Run 18 Foxfire 24 Cedar Rock 36 Running Deer 60 Crazy Wolf 34 Talking Turtle 34 Yellow Dog 44 Dancing Bear ♿ 58 Tall Pines 40 Eagle’s Nest 26 Twisted Trees 24 Dragging Canoe 20 Tentless Sites Soaring Embers Tent Pads Coyote Hollow 8 12 www.kiakima.net �8 Scouts with Special Needs Dancing Bear is our barrier-free site at Camp Osage. It will accommodate units of up to 58 that have Scouts with special needs. This campsite is equipped with concrete tent platforms and walkways that connect to the nearby Central Shower House. Dancing Bear also has electricity in the site. Other packs may reserve Dancing Bear, but WILL be relocated without notice if a need arises. Priority is given for packs with special needs, not packs that register early. If an adult requires a CPAP machine, we strongly suggest a portable battery as most campsites do not have electricity. Units staying in campsites near public shower houses may bring extension cords to run power for the sole purpose of medical devices. ! Adults with CPAP machines need to bring a portable battery. Quartermaster In addition to what is in the campsite, the camp provides equipment through the camp Quartermaster. The Quartermaster is located beside the Trading Post. Items such as brooms, water hoses, cleaning agents, tools, and American flags are available for checkout. These items must be returned—clean and in good condition—before the pack checks out at the end of their session. Packs are encouraged to bring their own items from home. Showers and Facilities Hot showers are available at the Central, West, and East Shower Houses. In order to adhere to Youth Protection policies, adults are not allowed to take showers with youth under any circumstances. The Central Showers have separate areas for adult males, females, and youth. West and East Showers are the newer style of shower house which have multiple private single-person changing/shower stalls. Some campsites also have cold showers available along with a latrine. There are also centrally-located flush toilets in the Dining Hall. Hammocks More and more packs are beginning to bring hammocks with them and camp in them overnight. Hammocks are welcome at Kia Kima, with a few things to keep in mind. Webbing straps should be used around the trees to protect the trees. Hammocks should not be anchored to tents or pavilions and should not be stacked above each other. They should also not be hung higher than you are willing to fall! www.kiakima.net Cub Scout/Webelos Resident Camp Leaders Guide 2019 �9 Arriving Packs should plan to arrive at Kia Kima between 1:00 p.m. and 3:00 p.m. on the opening day of your session. No one will be available to handle early arrivals. Check-in Upon arriving at camp, a Camp Guide will meet the unit in the parking lot to guide the unit through the checkin process. The unit will first take a pack photo at the Kia Kima sign. The printed photo is free and additional photos are available for $5 each. The Cubmaster should then report to the Administration Building to meet the camp administrative staff. At this time, the Cubmaster should have a final count of Scouts, adults, and siblings; Scout schedules; and any unpaid fees as determined on the Financial Summary Form. While the Cubmaster is checking in at the Administration Building, the Camp Guide and the assistant leader will take the unit to the assigned campsite to begin set up and for the health recheck. The assistant leader should have the health forms and, if swim checks were completed prior to camp, the Swim Check Roster (available in the Registration Packet in the back of this Leader Guide). Everyone, youth and adult, must have a current health form. There should be a written explanation for any youth who needs special medical treatment. Our staff will then recheck the health forms with the Scouts. The recheck is to make sure that no significant changes have occurred since the physical examination was given. A buddy tag, which is required for aquatics activities, will be issued for each person with a health form. Cub Scout/Webelos Resident Camp Leaders Guide 2019 Swim Checks & Camp Tour Once the health rechecks have been completed and the Cubmaster has returned from the Administration Building, the Camp Guide will take the unit to the Camp Cherokee Waterfront for swim checks and then a camp tour. As part of the tour, the Camp Guide will point out important camp landmarks and program areas. In order to participate in aquatics activities at Kia Kima, every camper, including adults, must complete a BSA swimmer test. We strongly encourage packs to conduct swim checks prior to arriving at Resident Camp, and the Swim Check Form (KK4) is included at the back of this guide. Completing the swim checks prior to camp will speed up your check-in process, especially if it is raining on check-in day. There are three levels of swimming ability: Nonswimmer, Beginner, and Swimmer. The specifics of the test are available in the Guide to Safe Scouting. The waterfront at Kia Kima has separate designated areas for different levels of swimming ability based on the depth and the size. Scouts and adults must have passed the Swimmer-level test to participate on the Blob, Iceberg, or Slide. Beginners may paddle in a canoe as long as they are accompanied by a Swimmer. After the tour, the pack may return to the campsite. This is a good time to get settled and prepare for supper. The Scout field uniform is required for all evening meals and campfires. Leaders Meetings A meeting of key leaders will be held on the afternoon of the opening day. At this meeting, members of the camp staff will give an overview of camp policies and procedures, and special program activities that will be offered during the week. Leaders will also have an opportunity to ask any questions they may have. In addition, leaders meetings will be held each morning after breakfast. At this meeting, Cubmasters will get the opportunity to ask questions, and get updates on any special events going on in camp. www.kiakima.net �10 Uniform The official Cub Scout field uniform is recommended for wear by both youth and adults while in camp. This uniform—commonly referred to as Class A uniform—is to be worn to supper each evening and to camp-wide activities such as campfires and Vespers. The Class B uniform consists of Scout shorts and a Scouting T-shirt and may be worn at all other times during camp. Since the field uniform is worn so much, here are a few tips to help it stay fresh longer: • Don’t wear it at times when it does not have to be worn; change clothes after supper to avoid getting it dirty. • Bring a hanger for the shirt and keep the neckerchief and slide (if worn) in the same place each time so they won’t get lost. • It would be a good idea to have several pairs of Scout socks to avoid wearing the same pair all session. Dietary Restrictions Dining Hall At Kia Kima Scout Reservation, our first priority is the safety and well-being of our campers. We have systems in place to ensure that all Scouts and leaders who have special dietary needs or food allergies are accommodated at Resident Camp. We can store supplemental food in our Dining Hall kitchen, prepare a modified menu, or work with the Scout, parent(s), or leaders to provide alternatives. Please make the administration and food service aware of any specific dietary needs or food allergies prior to camp. This can be done by emailing the ReserCommissioner Service vation Director (director@kiaki After your Camp Guide finishes helping you check in, the camp ma.net), or by calling the council Commissioner will be your main resource for campsite needs. office or camp. In doing this, the The Commissioner staff will stop by the campsites each day to administration team can commuvisit and will make sure you have all the supplies and equipment that nicate with Scouts/parents and you need. If there is something broken or missing in your site, they leaders before their stay at camp. will work to see that it is fixed or replaced. You can also meet with When you arrive at camp please your Commissioner at the morning leaders meeting. also talk with the Business Man In addition, Commissioners are knowledgeable about the ager or the Dining Hall Manager program and can answer questions or help you plan pack activities. to confirm arrangements. With everyone visiting three times a day, the Dining Hall is the most popular place in camp! Before breakfast and supper, packs line up in formation on the parade ground outside of the Dining Hall. The Program Director will lead a flag ceremony, take roll call of the packs, and lead grace. Scouts and leaders should wear their complete Scout Field Uniform to supper to retire the colors. After the meal, the Program Director usually has some important announcements for the camp. We ask that all Scouts remain in the Dining Hall until dismissed by the staff. The waiter system is used in the Dining Hall for setting the tables and cleaning up after meals. It is important to stop at the Dining Hall during the camp tour for a demonstration of how the waiter system works. www.kiakima.net Cub Scout/Webelos Resident Camp Leaders Guide 2019 �11 Trading Post Kia Kima operates a Trading Post which is located in the middle of the camp. Our Trading Post stocks a wide variety of items. In addition to crafts, the Trading Posts also stock concession items. Some of the items include: camp hats, toiletries, craft kits, pocket knives, Slush Puppies, ice cream, batteries, camp T-shirts, patches, and other souvenirs. We recommend that Scouts bring $25–$40 to spend in the Trading Post. This will generally pay for memorabilia and a few snacks throughout the session. We accept cash, checks, and credit cards. During the summer we also offer an Online Trading Post at www.kiakima.net. The Trading Post is open during the day and evening, except at meals and during camp-wide activities. It is a popular place for Scouts and leaders to get a snack and relax! Lost & Found A central lost and found is located at the Trading Post. If you lose something during the week, check with the Trading Post staff to see if it has been turned in. In addition, the aquatics area and the Dining Hall both have a small lost and found area of items that have been left in those respective locations. To make it easier to recover lost items, Scouts should clearly mark their personal possessions with their name and pack number. Wireless Internet The Dining Hall has wireless internet, which is open for adults to use. The password will be given to leaders at the opening leaders meeting and we ask that it is not given to Scouts. The Administration Building also has wireless internet for adults; however, we ask that adults reserve this for adults who need to take care of business while at camp. Postal Mail Scouts may receive mail at camp. Please send mail addressed as follows: Kia Kima Scout Reservation Pack [#], [Scout’s Name] 629 Kia Kima Trail Hardy, Arkansas 72542 Please be sure to include the Scout’s pack number on all mail; this will make it much easier to route the mail to the proper recipient. Also include a return address on all mail in case a letter arrives at camp after the Scout has left. Mail service is dependable; however, for such a short session as Resident Camp, it is recommended that parents mail their letters before the Scout arrives. A letter or postcard can take from two to four days to reach camp. All mail can be picked up by the Cubmaster in the Administration Building. There is also a mailbox outside the Administration Building where outgoing letters and postcards can be mailed. FedEx and UPS also deliver daily to Kia Kima. ! Letters should be mailed early enough to arrive in time! Letters that arrive after the Scout has left will be returned to the sender. Cub Scout/Webelos Resident Camp Leaders Guide 2019 www.kiakima.net �12 Kia Kima Grace As we soar on eagle’s wings We thank the Lord for these great things: For nourishing food, for our physical strength, For our cheerful trails, and the South Fork banks. Visitors Visitors should plan to arrive at Kia Kima in accordance with the daily schedule of activities. Scouts will be involved in sessions or free-time activities until 5:00 p.m. daily and will need time to take a shower and change clothes before the evening meal. The evening pack activities in camp will last until approximately 9:30 p.m., so visitors should plan to leave shortly after that so Scouts and leaders can get a good night’s sleep. Vehicles should be parked in the camp parking lot, but not driven into camp. Visitors should park, check in at the Administration Building, and then walk to the campsite area. Please note that the campwide speed limit is 15 mph. If desired, visitors may eat in the Dining Hall. Visitors may purchase tickets for meals from the Administration Building as they enter camp. The visitor meal price is $5.00 per person, and there is no meal charge for visiting children under the age of 6. Seating space can be a concern for visitors as packs have assigned seating, so visitors should be prepared to be at the back of the line, and expect to sit in an area apart from the pack as space allows. In addition, they should notify their Scout’s Cubmaster, who will make arrangements with the Dining Hall Manager. There are no facilities at Kia Kima to allow visitors to stay overnight. www.kiakima.net Cub Scout/Webelos Resident Camp Leaders Guide 2019 �13 PROGRAM INFORMATION Daily Schedule Each day follows the same schedule shown on page 14. The schedule may vary for check-in and check-out. On opening and closing day, the evening activity is a campwide campfire in the Council Ring starting at 8:30 p.m. Everyone in camp is expected to attend and wear the Scout field uniform. There are a variety of activities available from which to choose on the other evenings. Vespers & Chaplain Vespers is a short inter-faith worship service held on the first evening of camp. Vespers is held at the Chapel, situated on a bluff overlooking the South Fork River. Everyone is encouraged to attend. Members of the Kia Kima staff will conduct Vespers services, with assistance from visiting clergy. Scouts and units may volunteer to assist with Vespers by talking with the Program Director. Scouts who are working on a religious award are especially encouraged to do so. Wolf, Bear, and Webelos Please realize that the age and rank of each Scout in your pack needs to be carefully examined before registering for programs. Take a close look at the programs and be sure to register your Scouts for the correct program for Resident Camp. In other words, think now as if you are in June 2019 already. Your current Tiger Cubs will be Wolves. Wolves become Bears and so forth. Cub Scout/Webelos Resident Camp Leaders Guide 2019 www.kiakima.net �14 Campfires Campfires bring out the spirit and fun of camp. We have two campfires planned for Resident Camp. Saturday and Wednesday nights will feature grand opening campfires for each session. It will kick off the session with an exciting beginning. At opening campfire, the spirit of Resident Camp will come alive! The staff will introduce the camp to the theme and act out the exciting story on stage. The thrilling conclusion will be at closing campfire on Monday and Friday nights. Visitors are encouraged to attend these campfires. All campfires start at 8:30 p.m., and should conclude around 9:30 p.m. Any visitors in camp should plan to depart after the campfire show has ended. www.kiakima.net Resident Camp Daily Schedule 7:15 Assembly 7:30 Breakfast 8:15 Leaders Meeting 8:20 Walk to First Session 8:35-9:45 First Session 9:45 Walk to Second Session 10:10-11:20 Second Session 12:00 Open Lunch 12:30 Rest Period 1:00-2:10 Third Session 2:10 Walk to Fourth Session 2:35-3:45 Fourth Session 3:45-5:45 Free Activities 6:00 Assembly 6:15 Supper After Supper Evening Activities 10:00 Taps Cub Scout/Webelos Resident Camp Leaders Guide 2019 �15 Wolf Program Activities Archery ― Scouts will have a chance to shoot bows and arrows at the Range and complete their rank-level shooting sports patch along with the Archery discipline pin. BB Guns ― Scouts will get a chance to shoot BB Guns and complete their rank-level shooting sports patch along with the BB gun discipline pin. Climbing ― Scouts will have the opportunity to climb on the bouldering hut at Kia Kima. This does not complete a Wolf Adventure. Note: Cub Scouts can only climb, they cannot rappel. Sports ― Scouts will learn sportsmanship and team building as they play and exercise to complete Running with the Pack requirements 1–5. Tech ― Scouts will make several projects and experiments to learn all about air and wind power while completing the Air of the Wolf elective adventure. Nature ― Scouts will visit the Nature Lodge at camp and learn about the environment around them while completing the Paws on the Path adventure. Aquatics ― Scouts will swim in John Cooper Lake and complete the Spirit of Water elective adventure. Scoutcraft ― Scouts will learn outdoors and knot tying skills while completing the Call of the Wild adventure. Cub Scout/Webelos Resident Camp Leaders Guide 2019 www.kiakima.net �16 Wolf Sessions Wolves will be assigned into walking groups when they arrive at camp. Wolves from the same pack will be kept together in one walking group. Day 1 Group A Group B Group C Session 1 Archery (Range) Nature (Nature Lodge) Scoutcraft (Scoutcraft) Session 2 Climbing (Tower) BB Guns (Range) Nature (Nature Lodge) Session 3 Session 4 Aquatics (Lake) Climbing (Tower) BB Guns (Range) Sports (Basketball court) Aquatics (Lake) Tech (Tech Center) Session 3 Session 4 Day 2 Group A Group B Group C www.kiakima.net Session 1 BB Guns (Range) Tech (Tech Center) Sports (Basketball Court) Session 2 Tech (Tech Center) Archery (Range) Climbing (Tower) Scoutcraft (Scoutcraft) Sports (Basketball Court) Archery (Range) Nature (Nature Lodge) Scoutcraft (Scoutcraft) Aquatics (Lake) Cub Scout/Webelos Resident Camp Leaders Guide 2019 �17 Bear Program Activities Archery ― Scouts will have a chance to shoot bows and arrows and complete their rank-level shooting sports patch along with the Archery discipline pin. BB Guns ― Scouts will get a chance to shoot BB guns and complete their rank-level shooting sports patch along with the BB Guns discipline pin. Climbing ― Scouts will have the opportunity to climb on the bouldering hut at Kia Kima. This does not complete a Bear Adventure. Note: Cub Scouts can only climb, they cannot rappel. Whittling ― Scouts will learn how to use a pocketknife and earn their Whittling Chip and complete the Bear Claws adventure. Nature ― Scouts will visit the Nature Lodge at camp and learn about the environment around them while completing the Fur, Feathers, and Ferns adventure. Boating ― Scouts will get to use rowboats and canoes on John Cooper Lake and complete requirements 1, 2, and 3 of the Salmon Run elective adventure. Swimming ― Scouts will swim in the lake and complete the Salmon Run elective adventure (this along with Boating will complete the adventure). Scoutcraft ― Scouts will learn the bare necessities of camping and setting up tents while completing the Bear Necessities adventure. Cub Scout/Webelos Resident Camp Leaders Guide 2019 www.kiakima.net �18 Bear Sessions Bears will be assigned into walking groups when they arrive at camp. Bears from the same pack will be kept together in one walking group. Day 1 Group A Group B Group C Session 1 Climbing (Tower) BB Guns (Range) Whittling (Handicrafts) Session 2 Whittling (Handicrafts) Boating (Lake) Archery (Range) Session 3 Session 4 Nature (Nature Lodge) Scoutcraft (Scoutcraft) Swimming (Lake) Archery (Range) Climbing (Tower) Scoutcraft (Scoutcraft) Session 3 Session 4 Day 2 Group A Group B Group C www.kiakima.net Session 1 Scoutcraft (Scoutcraft) Archery (Range) Nature (Nature Lodge) Session 2 Boating (Lake) Swimming (Lake) BB Guns (Range) Swimming (Lake) Nature (Nature Lodge) Climbing (Tower) BB Guns (Range) Whittling (Handicrafts) Boating (Lake) Cub Scout/Webelos Resident Camp Leaders Guide 2019 �19 Webelos Program Activities Please select your activities from the list below. Webelos may select up to four activities. Aquanaut ― Get ready to get wet! Whether jumping into water over your head, learning to float, or getting the chance to cool off on a hot summer day, you’ll love being an Aquanaut. Webelos/AoL elective Into the Wild ― If you like watching wildlife, then Kia Kima is the place for you. You will get the chance to study creatures and plants in the wild and see much of camp at the same time. Webelos/AoL elective First Responder ― Don’t Panic! This badge will teach you exactly what to do when an emergency arises. Webelos requirement Into the Woods ― Identifying trees and learning their uses is part of the job of being a forester. Enjoy hiking along the trails of camp and learning new things about forestry, trees, and how we conserve our resources. Webelos/AoL elective Stronger, Faster, Higher ― This adventure will give Webelos the opportunity to learn what it means to be “Physically Fit.” Webelos will record their progress on certain exercises for a period of 30 days after camp. Webelos requirement. Art Explosion ― Do you like to make things? The Art Explosion adventure will give you an opportunity to draw and build! You will use your own creative juices to create masterpieces. Webelos/AoL elective Outdoor Adventurer ― Camper adventure requirements are fun and give Webelos an opportunity to learn about camping and the out-of-doors. AoL requirement Earth Rocks ― Rocks and minerals and how the earth is put together makes this adventure exciting and challenging. Webelos/AoL elective Sports ― Develop your skills in the sports world. Learn the rules, showing good sportsmanship, and doing your best is what Sportsman has to offer. Webelos/AoL elective Engineer ― Scouts will learn the basics of engineering and work on projects including: constructing a bridge model, complete an electrical circuit, and even build their own catapult! Webelos/AoL elective Build It ― Scouts will learn how to use many different tools and build a small project. Webelos/AoL elective Adventures in Science ― Scientists know about the laws of nature that explain much about the world and the universe. They continue to learn by experimenting, and they make discoveries. Webelos/AoL elective Scouting Adventure ― During this session, Webelos will work on activities that will prepare them for a Scouts BSA troop. Activities may include pitching a backpacking tent, primitive fire making, foil pack cooking, simple knots, and much more! AoL requirement Cub Scout/Webelos Resident Camp Leaders Guide 2019 www.kiakima.net �20 Webelos Schedule Webelos Adventures 2019 Registration Times Aquatics Aquanaut Art Explosion Handicrafts Build It Outdoorsman Scoutcraft First Responder Scouting Adventure Into the Woods Nature Lodge Into the Wild Earth Rocks Engineer Tech Center Adventures in Science Stronger Faster Higher Sports Sportsman www.kiakima.net Period 1 Period 2 Lunch Period 3 Period 4 Cub Scout/Webelos Resident Camp Leaders Guide 2019 �21 World Conservation Award Bold means Scouts can complete it at camp. As a Wolf Cub Scout ___ Earn the Paws on the Path adventure. ___ Earn the Grow Something adventure. ___ Complete requirements 1 and 2 from the Spirit of the Water Adventure. ___ Participate in a den or pack conservation project in addition to the above. As a Bear Cub Scout ___ Earn the Fur, Feathers, and Ferns adventure. ___ Earn either the Bear Goes Fishing or Critter Care adventure. ___ Complete requirement 3 from the Baloo the Builder adventure by constructing a bird feeder or a bird house as one of the options. ___ Participate in a den or pack conservation project in addition to the above. As a Webelos Scout ___ Earn the Building a Better World adventure. ___ Earn the Into the Wild adventure. ___ Earn the Into the Woods adventure. ___ Earn the Earth Rocks adventure. ___ Complete requirements 1, 3a, and 3b in the Adventures in Science adventure. ___ Participate in a den or pack conservation project in addition to the above. The Nature Lodge Staff will coordinate Conservation Projects during Twilight Activities for all who are interested. Cub Scout/Webelos Resident Camp Leaders Guide 2019 www.kiakima.net �22 WHAT TO BRING TO CAMP What to Bring Other than the basics, different people and packs will bring different items with them. A good exercise is to think about your perfect stay at camp and bring the items that you see in your mental picture. If you want to spend the afternoon fishing on the edge of the lake, don’t forget your fishing pole and tackle box. Unit Equipment To help keep you from forgetting those all important items, we have a list to help you when you are packing. • Pack flag • First aid kits • Den flags • Bow saws • Lanterns • Rope • 8x10 Tarp • Brooms • Water hose • Lawn chairs • Water bottles • T-shirts • Ice chest full of favorite drinks (water is the best) • Camp stove and coffee pot • Scout handbook so things can be signed off at camp • Complete Scout uniform Personal Equipment • Shorts or long pants • Underwear • Sunglasses • Sweater or jacket • Extra shoes or boots • Sunscreen • Poncho or rain gear • Notebook/pencil or pen • Watch (very important) • Wallet (extra spending money) • Washcloth and towel • Toiletries (soap, shampoo, toothpaste, etc.) • Flashlight with new batteries • Sleeping bag or sheets & blankets • Alarm clock (optional)(battery operated) • Footlocker, suitcase or backpack • Swim trunks • Socks • Hat, if desired • Camera • Insect repellent (containing DEET or Permethrin) NOTE: Ice will not be issued at camp for campsite use. Bags of ice will be available for purchase at the Trading Post. www.kiakima.net Cub Scout/Webelos Resident Camp Leaders Guide 2019 �23 Tips Tip 1 ― A daypack (book bag) is recommended to help keep things together while hiking around camp from day to day. An extra gallon-sized ziplock bag keeps those wet swim trunks off the other dry items in the pack. Tip 2 ― Flip flops are recommended for the shower houses; however, regular shoes should be worn to and from the shower facility. Foot injuries can be serious at camp due to the high level of walking and can result in a trip home or worse. Tip 3 ― Scouts bringing a footlocker or locking suitcase should bring an extra key and give it to the Cubmaster. That way, if one key is lost, the spare one will be stored safely. Tip 4 ― With the heat and humidity of June, it is recommended to have a change of clothing for each day of the session. What Not to Bring Personal rifles or other firearms, ammunition, and bows are not allowed in camp; only those supplied by the Shooting Sports area are to be used. Sheath knives are not allowed at camp. Any such equipment brought to camp must be delivered to the Resident Camp Director when the pack checks in; it will be returned when the pack checks out. In addition, no pets of any kind are allowed at camp; this is policy of the Boy Scouts of America. We recommend that items such as radios, MP3 players, electronic games and other electronic devices not be brought to camp. Resident Camp is an outdoor experience, and these items are not appropriate to that experience. Finally, fireworks, alcoholic beverages, and illegal substances of any kind are strictly prohibited at camp. Cub Scout/Webelos Resident Camp Leaders Guide 2019 www.kiakima.net �24 FREE TIME ACTIVITIES Fun stuff you can do at camp! There is plenty for packs and individual Scouts to do at Resident Camp. Many of open activities have been planned and will be announced daily. These activities include BB shoots, free swim, boating, climbing, archery, Water Slide, Iceberg, Blob, games, and crafts. However, the pack is free to do other activities during the open time such as hiking the many trails throughout the Reservation or fishing from the banks of the South Fork River and John A. Cooper Lake. They can also just relax in the campsite with a good game of cards around the campfire. Kia Kima is a place for youth to have fun and experience the outdoors! Our staff will do everything they can to make sure the Scouts are having fun throughout the day with special activities and games for them. www.kiakima.net Cub Scout/Webelos Resident Camp Leaders Guide 2019 �25 CHECK-OUT Coming and Going The safety and security of every Scout is of paramount concern to all leaders and staff. To enhance our security efforts we will require that parents, leaders, or Scouts who are checking into camp over the course of the session to register at the Administration Building. Scouts who are leaving camp early will need to check out at the Administration Building with our staff, while being accompanied by an adult from the pack to authorize the departure. Pack leaders should encourage all guests and visitors to depart by 9:30 p.m. If there are particular concerns of an individual Scout’s well-being and protection, the Cubmaster should contact the Resident C a m p D i r e c t o r. Leaders wishing to visit town for supplies should sign out at the Administration Building. Cub Scout/Webelos Resident Camp Leaders Guide 2019 www.kiakima.net �26 Check-out The check-out procedure will begin on Tuesday and Saturday, and should be completed before 10:30 a.m. Any unit with special checkout considerations should make plans through the Program Director or the Resident Camp Director. Breakfast will be delivered to your campsite by your Camp Guide. This is so you can quickly eat, pack your gear, and clean up your campsite without having to walk back and forth between the Dining Hall. Borrowed equipment will be returned to the Quartermaster, and the Camp Guide will inspect the site to be certain that it is clean. Trash should be deposited in the dumpsters on the way out of camp. The cost of any damaged property or equipment will be charged to the pack. The Cubmaster should stop by the Administration Building on the way out of camp to complete the check-out procedure by picking up advancement reports and medical records. The Check-Out Process at a Glance Campsite Your Camp Guide will deliver breakfast to you in your campsite. Pack up all your gear and clean up the site one last time. Remember that Scouts always leave a place better than they found it! ! All packs should plan to have departed no later than 10:00 a.m. so that campsites can be prepared for the next session. Trash Bag up all trash and take it to the dumpster on your way out. Quartermaster Return any borrowed equipment before you leave camp. Administration Building Before leaving camp, stop by the Administration Building to pick up your paperwork. Ensure you have all your advancement reports and health forms as it is easier to fix these issues at camp than when you are back at home. Campsite Deposit Since you are already in the Administration Building, go ahead and place your deposit to come back next year! www.kiakima.net Cub Scout/Webelos Resident Camp Leaders Guide 2019 �Rocky Top Longknife Flintstone Hoot Owl PARKING CENTRAL SHOWERS Bigfoot STAFF CENTER AB TO OUT CA 1.5 MP MI OS LES AG E PARKING WONDER BUILDING Ghost Drum JOHN A. COOPER LAKE CHEROKEE AQUATICS Whipporwhil Blackjack Tomahawk SHOWERS NATURE LODGE HANDICRAFTS Dry Bones Arrowhead CAMPFIRE ARENA CLIMBING TOWER C.O.P.E. COURSE CHAPEL OZARK VENTURE BASE ARCHERY RIFLE R TRADING POST S IVE KR FOR Cub Scout/Webelos Resident Camp Leaders Guide 2019 OUT H SCOUT CRAFT AREA Bobwhite Copperhead COMPOUND PARKING HANDICRAFTS RANGER ADMIN. HEALTH LODGE CENTRAL SHOWERS DINING HALL STAFF AREA TRADING POST PROGRAM PAVILION WELDING HOUSE Dancing Bear SCOUT CRAFT AREA TECH CENTER Talking Turtle EAST SHOWERS Yellow Dog STAFF CENTER LARRYS LOOKOUT Eagles Nest Crazy Wolf Tall Pines LOWER MEADOW Running Deer Soaring Embers BARN Dragging Canoe Cedar Rock Twisted Trees NATURE LODGE Turkey Run Foxfire Splintered Arrow Broken Bow Whispering Rapids ABOUT 1.5 MILES TO CAMP CHEROKEE Coyote White Hollow Horse WEST SHOWERS OSAGE AQUATICS SHOTGUN MESARA CABIN MESARA SPRING 27 www.kiakima.net �175 CHEROKEE RD. 175 CHEROKEE RD. LAKE AZTEC LAKE OMAHA FIRE STATION ONAGA RD. TONGANOXIE RD. E 412 62 167 412 Follow Weekiwachee Rd. 2.3 miles into Camp. 62 Turn right and follow Tonganoxie Rd. .6 miles to Weekiwachee Rd. Continue 1.6 miles on Pottawattamie Rd. until it deadends at Tonganoxie Rd. WAL-MART POTTAWATTAMIE RD. ST. MICHAEL’S CATHOLIC CHURCH TEKAKWITHA RD. LAKE THUNDERBIRD 175 IROQUOIS RD. 175 CHEROKEE RD. OKMULGEE RD. POTTAWATTAMIE RD. CHEROKEE RD. CHEROKEE RD. CHEROKEE RD. 62 LAKE SEQUOYAH CHEROKEE VILLAGE LAKE CHEROKEE CHEROKEE RD. SOUTH FORK RIVER DIRECTIONS TO ONAGA RD. CHEROKEE RD. 175 SHARP CO. REGIONAL AIRPORT After 1.8 mile (and a sharp curve to the right) turn left onto Pottawattamie Rd. Travel 1.8 miles turn right onto Hwy 175/Cherokee Rd. Continue 2.3 miles to Hwy 289. Turn right. Traveling north on Hwy 67 turn left into Hwy 62/412. LAKE CHANUTE 175 ONAGA RD. ONAGA RD. ONAGA RD. WEEKIWACHEE RD. KIA KIMA TRAIL SOUTH FORK RIVER FROM ASH FLAT & POINTS SOUTH - OM .H 289 < T 62 O M TN 412 289 POTTAWATTAMIE RD. TONGANOXIE RD. 2030 WEEKIWACHEE RD. A <T O AT FL SH www.kiakima.net TONGANOXIE RD. GPS COORDINATES: N 36.34450531º W 91.59223171º 175 O.K.K.P.A 62 63 62 63 HARDY McDONALD’S 1 mile 63 BYPASS SPRING RIVER 1/2 mile Turn right and follow Weekiwachee Rd. 2.3 miles into Camp. Turn left onto Tonganoxie Rd. continuing 1.7 miles (passing Lake Omahas) to Weekiwachee Rd. Turn right onto Onaga and travel .9 miles (over Hwy. 175) to Tonganoxie Rd. Follow Pottawattamie Rd. 3.7 miles until it deadends into Onaga Rd. at the Fire Station. 63 IS > 2 mile ME MP H 62 TO Turn right onto Tekakwitha Rd. and travel .3 miles to Pottawattamie Rd. and turn left. Turn left onto Hwy 62 and travel 6.8 miles to Tekakwitha Rd. at St. Michael’s Church. Take Hwy 63 from Jonesboro into Hardy (do not take the Hwy 63 bypass). FROM MEMPHIS & POINTS EAST - 62 SPRING RIVER TH MO > M S MA ING TO SPR 28 Cub Scout/Webelos Resident Camp Leaders Guide 2019 �Rocky Top Cub Scout/Webelos Resident Camp Leaders Guide 2019 Longknife Flintstone Hoot Owl SCOUT CRAFT AREA Bigfoot STAFF CENTER AB TO OUT CA 1.5 MP MI OS LES AG E PARKING WONDER BUILDING Ghost Drum JOHN A. COOPER LAKE CHEROKEE AQUATICS Whipporwhil Blackjack Tomahawk SHOWERS NATURE LODGE Dry Bones Arrowhead HANDICRAFTS CENTRAL SHOWERS TRADING POST PARKING CAMPFIRE ARENA CLIMBING TOWER C.O.P.E. COURSE ARCHERY RIFLE SHOTGUN 29 www.kiakima.net �CAMPFIRE ARENA CHAPEL OZARK VENTURE BASE ARCHERY RIFLE FO TH SOU R ABOUT 1.5 MILES TO CAMP CHEROKEE IVE www.kiakima.net RK R CLIMBING TOWER Bobwhite Copperhead COMPOUND PARKING HANDICRAFTS Soaring Embers BARN RANGER ADMIN. HEALTH LODGE CENTRAL SHOWERS DINING HALL STAFF AREA TRADING POST PROGRAM PAVILION WELDING HOUSE Dancing Bear SCOUT CRAFT AREA EAST SHOWERS Eagles Nest TECH CENTER Talking Turtle Yellow Dog Crazy Wolf Tall Pines LOWER MEADOW Dragging Running Canoe Deer Cedar Rock Twisted Trees NATURE LODGE Turkey Run Splintered Arrow Broken Bow Whispering Rapids Foxfire Coyote White Hollow Horse WEST SHOWERS OSAGE AQUATICS SHOTGUN STAFF CENTER 30 Cub Scout/Webelos Resident Camp Leaders Guide 2019 �31 2019 Cub Scout and Webelos Resident Camp Registration Information Kia Kima Scout Reservation, Chickasaw Council, BSA This Registration Information booklet is designed to help you through the process of registering for Cub Scout/Webelos Resident Camp at Kia Kima. The contents include all the forms you will need to get your pack registered and tell you when each step needs to be completed. If you have questions about anything in this booklet, please first consult the resident camp Leaders Guide, available at www.kiakima.net. If you are unable to find an answer to your questions, please contact Johnny Tracy, by calling 901-327-4193, ext. 208, or by emailing john.tracy@scouting.org. How it works The registration process is very simple. First, your pack needs to make a commitment by filling out the Camp Application form and returning a $50 deposit to the Scout Office. The next form, KK1, is due, along with a $50 per Scout deposit, by April 2. We will email unit leaders detailed instructions regarding the use of the online registration system. When registering Webelos for activities, please remember that adults must accompany these Scouts to their activities. Form KK2, along with the final per-Scout payment of $100 is due by May 15. Please note that the online registration system will not be available until after April 15! Helpful Hints • Print copies of each form and online transaction for your records and bring them with you to Resident Camp. You may not need them, but if there are questions or something gets misplaced, a backup copy can save some time at check-in! • Please note the due date for each step and send in the materials in plenty of time. If you are mailing your form, note the address listed at the bottom of each form and send it to that address. • Ideally, write one check for each step of the process, made payable to Chickasaw Council, BSA. • If your pack is able to complete swim checks prior to coming to camp, it will save you time during check-in. • If you have questions, contact Johnny Tracy, by calling 901-327-4193, or by emailing john.tracy@scouting.org. www.kiakima.net Questions and Answers Please check the Leaders Guide for Cub Scout and Webelos Resident Camp for your most common questions. In this packet, you will find dates, arrival times, fees, and program information. If you still have questions, please feel free to contact us at the Chickasaw Council Scout Office. We can be reached by phone at 901-327-4193 or, for a speedier response, please email john.tracy@scouting.org. Scouts in need of financial assistance should complete the Campership Application, which can be found at www.kiakima.net/camperships. Up to $100 of the camp fee can be covered by a campership award. Cub Scout/Webelos Resident Camp Leaders Guide 2019 Requests for financial assistance should be returned to the Chickasaw Council Scout Office or to john.tracy@scouting.org by May 15 (earlier is better). Please bring the Financial Summary Form, KK3, to check-in, along with payment for any remaining fees. All packs will receive one group photo; if you would like to order additional photos, please complete the Pack Photo Order Form, KK5, and turn it in at check-in with a $5.00 per photo payment. If photos do not arrive before a session ends, they will be mailed to the primary contact for the unit. www.kiakima.net �32 Cub Campsite Reservation Form Today’s Date: Camp Application Complete this form online at www.kiakima.net/cub2019! Included is our $50 deposit to reserve a campsite. A non-refundable—but transferable—reservation fee of $50 per Scout will be due by April 2. The remaining $100 per Scout will be due by May 15. This initial $50 deposit can be applied to per-Scout reservations, or it can be rolled over to the next season. Packs that do not meet the above deadline may lose their campsite priority. Any remaining fees will be due at Resident Camp check-in. The leader registration fee is $95. If your unit brings a minimum of five (5) Scouts, two leaders may attend at no cost. Pack District Council Please indicate the session in which your pack would like to attend. If a session fills, you will be notified to switch to an alternative session. Camp Schedule Cub Camp 1: June 1-4 Cub Camp II: June 5-8 We would like to attend Session _________ Estimated number attending: Youth Adults Fee Schedule Cub Camp Youth - $150.00 Cub Camp Adult/Sibling: $95.00 Please complete the information below before returning this form to the Council Office! We provide updates via email, so please provide one that is checked regularly. Name of person in charge: Address: City, State, Zip: Cell Phone: Email: Other Phone: Please print clearly! Campsite Reservation Request Campsites are reserved on a first-come, first-served basis. Please list four choices for a campsite below, keeping in mind the minimum and maximum for each site. Campsite arrangements may change due to space considerations in your chosen session. Site choice 1 _______ Due on or before April 2 www.kiakima.net Site choice 2 _______ Site choice 3 _______ This form can be returned to the Chickasaw Council Scout Service Center, emailed, mailed, or faxed. If emailing, send to john.tracy@scouting.org; if mailing, send to the Chickasaw Council, 171 S. Hollywood St., Memphis, TN 38112; fax to 901 327 2010. Payments can be made by check, or card payments can be made over the phone by calling 901 327 4193. Cub Scout/Webelos Resident Camp Leaders Guide 2019 �33 Form KK1 Pack Count Form Today’s date: We are attending Session . This form lets the camp staff know how many Scouts and leaders will be attending Resident Camp from your pack. Scouts may be added later, if there is room and with permission of the Camp Director. Please complete this form and return it with a deposit of $50.00 per Scout. Contact Information Pack District Council Cubmaster Second Leader Address Address City State Zip City State Home phone Home phone Cell phone Cell phone Email Email Zip Please print clearly! Count Estimate and Deposit Our pack plans to bring Cub Scouts x $50.00 deposit = $ Our pack plans to bring Webelos x $50.00 deposit = $ Our pack plans to bring male leaders (no fee due at this time) Our pack plans to bring female leaders (no fee due at this time) Total of Scouts and leaders Total deposit payment = $ All checks should be made payable to the Chickasaw Council, BSA. Due on or before April 2 This form can be returned to the Chickasaw Council Scout Service Center, emailed, mailed, or faxed. If emailing, send to john.tracy@scouting.org; if mailing, send to the Chickasaw Council, 171 S. Hollywood St., Memphis, TN 38112; fax to 901 327 2010. Payments can be made by check, or card payments can be made over the phone by calling 901 327 4193. Cub Scout/Webelos Resident Camp Leaders Guide 2019 www.kiakima.net �34 Today’s date: Financial Preregistration Form Cub Camp We are attending Session Form KK2 . This form confirms the number of Scouts and leaders for which your pack sent a deposit in April and allows you to add additional Scouts. Please complete this form and return it with an additional payment of $100.00 per Scout ($150.00 if you are adding Scouts who were not listed in April). Preregistration Payment Pack: District: Council: Our pack plans to bring Cub Scouts x $100.00 registration $ Our pack plans to bring Webelos x $100.00 registration $ Additional Scouts to register (not listed on KK1) Additional Scouts x $150.00 $ Our pack now owes $ At this point in the registration process, each Scout should have paid a total of $150.00 (the full fee). Scouts who paid a $50.00 deposit in April (on the Pack Count Form, KK1) owe $100.00. Any Scouts who have been added since sending in form KK1 will owe $150.00. Our pack plans to bring male adults. Our pack plans to bring female adults. Our pack plans to bring siblings. We will need adult/sibling spaces (this is the total number of adults in camp at any one time). Personal Tentage Confirmation Some packs like to bring their own tents and use them at Resident Camp. If your pack would like to do this, please tell us the number of Scouts and leaders that will be sleeping in their own tents (optional): Smaller packs may have to share a campsite with another pack and some packs like to share their campsite. If you have a preference for a pack with whom you would like to share your campsite, list the unit number here: Due on or before May 15 www.kiakima.net Pack This form can be returned to the Chickasaw Council Scout Service Center, emailed, mailed, or faxed. If emailing, send to john.tracy@scouting.org; if mailing, send to the Chickasaw Council, 171 S. Hollywood St., Memphis, TN 38112; fax to 901 327 2010. Payments can be made by check, or card payments can be made over the phone by calling 901 327 4193. Cub Scout/Webelos Resident Camp Leaders Guide 2019 �35 Form KK3 Financial Summary Form Cub Camp Today’s Date: We are attending Session . This form, which you should bring with you to check-in, completes the registration process. Each Scout will owe a total of $150.00, including the campsite reservation and preregistration fees. Bring this form with you to Resident Camp; do not mail it! Total of Fees Pack: District: Council: Fees Our pack has brought Cub Scouts x $150.00 registration = $ Our pack has brought Webelos x $150.00 registration = $ Our pack needs adult/sibling spaces x $95.00 = $ Cubs/Webelos x $150.00 preregistration = –$ Payments We have already paid for If your pack is bringing at least 5 Scouts, credit $190 ($95 x 2) here for adult spaces = –$ Campership funds granted (total of all camperships granted; please bring copies of awards) = – $ Subtract initial $50 deposit OR leave blank to roll over to 2020 = Our pack owes a total of: –$ $ An explanation of adult spaces can be found in the Leaders Guide. In short, it refers to the maximum number of adults that will be in camp at any one time. Please make all checks payable to the Chickasaw Council, BSA; Kia Kima can accept all major credit cards at camp. Due at check in. Cub Scout/Webelos Resident Camp Leaders Guide 2019 Bring this form with you to Resident Camp; do not mail it! www.kiakima.net �36 Form KK4 Swim Check Form (optional) We strongly encourage packs to conduct swim checks prior to arriving at Resident Camp. This form should be used to record the ability level of each Scout. Bring this form to camp and give it to your pack guide; please do not mail it! Swim test instructions are available online in the Guide to Safe Scouting. Swimming Ability Levels Pack: District: Council: Name Non-swimmer Cubmaster signature Due at check-in. www.kiakima.net Swimmer Date Lifeguard signature We are participating in Session Beginner Cert. & date . Bring this form with you to Resident Camp; do not mail it! Cub Scout/Webelos Resident Camp Leaders Guide 2019 �37 Pack Photo Order Form (optional) Form KK5 Use this form to order group photos of your pack, if wanted. All photos are 8x10”. Photos will be taken at check-in, when you arrive at camp, so make sure Scouts and leaders are wearing their uniforms or a pack T-shirt! You can include the cost of any extra photos in your registration check or you can write a separate check. Bring this form with you to camp; do not mail it! Photo Order Pack: District: Council: For your convenience, you may use the spaces below to list those who ordered photos. All we need is total number ordered! We will be more than happy to copy this form for you at check-in. Name Quantity Our pack wishes to order Name Quantity photos x $5.00 each; total = $ Please make checks payable to the Chickasaw Council, BSA. Due at check-in. Cub Scout/Webelos Resident Camp Leaders Guide 2019 Bring this form with you to Resident Camp; do not mail it! www.kiakima.net �38 Kia Kima Alumni Association Over the past century, the foothills of the Ozarks has become a second home to tens of thousands of Scouts and Scouters. Throughout the year the KKAA performs service for the camp, hosts reunions, and supports the Staff. Membership is open to any and all alumni or friends of Kia Kima including current or former staff, campers, or Scouters. For more information visit www.kiakimaalumni.org Previous Projects: -Built Camp Cherokee Tech Center -Centennial Time Capsule -Replaced Osage Nature Lodge roof -Took down and repurposed the old climbing tower -Provided scholarship for a staff member to attend National Camping School -Annual Staff Banquet -Various program supply donations -Equipment donations -Subsidy of this Leaders Guide Kia Kima Alma Mater High above the South Fork waters Reared against the sky Proudly stands our dear old camp As the years go by Onward, ever, be our watchword Conquer and prevail Here’s to thee, O, Kia Kima BSA, all hail! The Kia Kima Alumni Association is an independently registered 501(c)3 nonprofit organization incorporated in the state of Arkansas. www.kiakima.net Cub Scout/Webelos Resident Camp Leaders Guide 2019 �39 Notes Cub Scout/Webelos Resident Camp Leaders Guide 2019 www.kiakima.net ��� Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Kia Kima Leaders Guides Creator An entity primarily responsible for making the resource Chickasaw Council, BSA Description An account of the resource The Kia Kima Leaders Guide is published annually with information regarding the camp facilities, program, and registration. This collection of Leaders Guides begins in 1918, the third camping season of Kia Kima. Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Text Any textual data included in the document Dear Leaders, Now is the time to begin preparing for your stay at Cub Resident Camp at Kia Kima, in the summer of 2019! There are two sessions from which you can choose, June 1–4 and June 5–8. This Leaders Guide has been assembled to help you plan a successful and fun summer camping experience for every Scout in your pack. At Kia Kima, our staff works diligently to ensure that Scouts have the best experience possible, in support of your pack’s year-round program. Please encourage each Scout and his or her family to participate in summer camp. If a family has financial concerns, please direct them to the Campership Application, which can be found on the Kia Kima website; we want every Scout to be able to participate, regardless of ability to pay or circumstance. Research has shown that Cub Scouts who participate in Kia Kima programs are more likely to become Scouts, BSA and to advance to the Eagle rank—summer camp changes lives! We are excited about our Hawaiian theme, and we encourage you to get fully involved. Many packs will come to camp equipped with props, costumes, tables decorations, and other spirit items that reflect the Hawaiian theme. This will enhance your Scouts’ experience and add to the rich program that we have prepared. On behalf of the Chickasaw Council and the entire Kia Kima staff, we look forward to seeing you at camp this summer! Sincerely, Jeremy Palazolo Director of Support Services Chickasaw Council, BSA Camp Fees & Reservations page 1 Safety & Registration Procedures page 2 Registration 2 Health Forms 3 In Case of an Emergency 3 General Information page 5 Correspondence 6 Transportation & Parking 6 Campsites 7 Scouts with Special Needs 8 Check-In 9 Swim Checks & Camp Tour 9 Dining Hall 10 Trading Post 11 Visitors 12 Program Information page 13 Daily Schedule 13 Wolf, Bear & Webelos 13 Resident Camp Daily Schedule 14 Wolf Program Activities 15 Bear Program Activities 17 Webelos Program Activities 19 World Conservation Award 21 What To Bring To Camp page 22 What to Bring 22 Unit Equipment 22 Personal Equipment 22 Tips 23 What Not to Bring 23 Twilight and Free Time Activities page 24 Check Out page 25 Coming & Going 25 Check-Out 26 Check-Out Process at a Glance 26 Maps page 27 Registration Forms page 31 Table of Contents Cub Scout/Webelos Resident Camp Leaders Guide 2019 1 www.kiakima.net The Resident Camp fee is $150.00. The camp fee includes a camp patch and T-shirt for each Scout. Please note that we cannot offer refunds for Scouts who leave camp early. Campsite requests can be made by filling out the camp application on page 32 and placing a $50 deposit on the site you prefer. Please list multiple choices as some sites may have already been taken. This form can be found at www.kiakima.net or at the Scout Service Center. Camp Fees The complete Registration Packet starts on page 31 and is available at www.kiakima.net/ cub2019. A portion of the fee is due with each step of registration. The first payment is due with the Pack Count Form, which allows us to plan for the size of each pack. Packs are required to make a payment of $50 per Scout by April 2. It is possible to add Scouts after this with permission from the Resident Camp Director. This $50 payment is nonrefundable, but it is transferable. The next payment is due with the second step. The remaining $100 per Scout is due with the Financial Preregistration Form and is due by May 15. This deposit will also be applied to the total camp fee. The balance of all camp fees and leaders’ fees are due by checkin. Please allow plenty of time for mailing or bring them with you in person. The Financial Summary Form will assist you in figuring the amount due. Detailed instructions for the registration process are included in the Registration Packet. PREPARING FOR CAMP Resident Camp Fee Schedule Cub Scouts $150.00 Webelos $150.00 Adults & Siblings $95.00 Packs that bring a minimum of 5 Scouts will be credited with two free leader spaces at final check-in. There are two sessions from which to choose: Session 1 June 1–4 Session 2 June 5–8 Packs are required to make a deposit of $50.00 per Scout by April 2. The remaining $100 should be paid prior to arriving at Resident Camp. See the registration packet for more details. ! www.kiakima.net Cub Scout/Webelos Resident Camp Leaders Guide 2019 2 SAFETY & REGISTRATION Confirmation & Changes Registration When we receive your Financial Preregistration Form, we will send you an email that will include a username and password for our online registration system. This system will be used to register your pack’s first and second year Webelos for camp activities. Online registration will not be available until after April 15. Here are some tips for online registration: 1. Webelos will be registered individually, but sessions should be scheduled in such a manner as to ensure that adult partners will be accompanying your group. No Webelos will be permitted to attend a class without an accompanying adult. Our goal is to make the registration process easy and efficient for everyone. An overview of the registration steps are listed in the Registration Packet, which can be found in the back of this guide. Additional help, along with last minute updates and tips can also be found on our website at www.kiakima.net. 2. Webelos may register for any of the Webelos activities. Leaders should pay special attention to the differences between the activity badges offered. 3. Wolves and Bears will be assigned walking groups (generally no more than 20 per group) and will participate in a pre-structured program. Operation Dates – After May 24, the camp will be in operation, and staff will be available in the camp office to answer any of your questions. Please use the number in the table below. Resident Camp address Kia Kima Scout Reservation 629 Kia Kima Trail Hardy, Arkansas 72542 Phone: 870-257-4935 E-mail: director@kiakima.net Chickasaw Council 171 S. Hollywood Memphis, TN 38112 Phone: 901-327-4193 Fax: 901-327-2010 Council Office address NOTE: Do NOT use the address above in your GPS. Please refer to the map in the back of this guide for travel suggestions. Packs should plan to arrive at Kia Kima for Resident Camp between 1:00 p.m. and 3:00 p.m. on the opening day of their session. ! Cub Scout/Webelos Resident Camp Leaders Guide 2019 3 www.kiakima.net All Scouts, leaders, and siblings attending camp must have a completed Annual Health and Medical Record form. Youth participants and adults should use the newest form. These forms are available at www.scouting.org. It is recommended that Parts A, B and C of the health form be completed including the examination by a medical professional. However, properly completed Parts A and B will suffice. Please keep in mind that the health form process is designed for each participant’s personal safety. Due diligence on this process could make the difference between a great experience or a poor one. Older versions of the health forms cannot be accepted. Each Scout, leader, and sibling will have a health recheck after his or her arrival as part of the check-in procedure. The pack’s health forms will be kept on file for the session with the Camp Health Officer. They will be returned to the Cubmaster at the end of the session. Even if a leader or participant is arriving late in the session, all efforts should be made to have that person’s health history with the pack during check-in, so that the Health Officer can review the forms, even before the leader arrives. If a Scout or leader is arriving late to Resident Camp, and they were not able to give the health forms to the leader before camp, then they will need to give these forms to the Health Officer upon arrival in camp. Any participant who does not have a completed health form will be restricted from all camp activities. The information need to be complete and accurate. Make sure that each health form has been signed by all parties in the appropriate places. Please keep a copy of each Scout’s physical for your records. While we want every Scout to have a fun and exciting stay at Resident Camp, safety is a top priority in our program, in the campsite and around camp. Please take note of the policies and procedures to ensure a fun and safe experience. Kia Kima has a Health Lodge that is open 24 hours a day and is manned by staff members trained in handling minor accidents and illnesses. There are also local clinics and a hospital nearby. If this kind of treatment is required, the Scout’s parents will be notified by telephone, and their wishes concerning treatment will be respected. If such a trip is required, we ask that one of the Scout’s leaders drive him to the hospital. This way, the Health Officer will still be in camp to treat any other potential injuries. Prescription medicine needs to be kept and handled by a designated adult leader within the unit. The Health Lodge is available to store medicine that needs to be kept cold. No prescription medication will be paid for by the camp or the Chickasaw Council. Please send your Scouts with all their normal medication, including any behavioral medicine and allergy medication. Camp emergency procedures will be covered at the opening leaders meeting. In Case of Accident or Emergency Health Forms Safety www.kiakima.net Cub Scout/Webelos Resident Camp Leaders Guide 2019 4 Liquid & LP Fuels Liquid-fueled equipment (kerosene, gasoline, white gas, etc.) is to be used only by adults. Lanterns or stoves may be used at campsites, under adult supervision. Empty propane cylinders should be taken home with the pack and not placed in fireplaces or trashcans, as they may explode when heated. Dangerous Wildlife Kia Kima is a wilderness setting where it is common to encounter various forms of wildlife. Dangerous wildlife at Kia Kima could include: venomous snakes, spiders, ticks, etc. Bites from these animals are extremely rare, but precautions should be taken. To the right is a list of a few tips to keep you comfortable at camp. ♦ No riding in the back of trucks or trailers ♦ Wear closed-toed shoes ♦ Always use the buddy system: two or more Scouts go everywhere together ♦ Fires should be completely extinguished before leaving the campsite; please do not create new fire rings ♦ Try to keep knife use to a minimum ♦ Use insect repellents containing DEET or Permethrin ♦ Carry flashlights when walking at night ♦ Shake out clothing and shoes before wearing them ♦ Keep food out of tents ♦ Check for tick bites daily (tick bites treated within 12 hours rarely have any long-term effects) A few helpful tips for a fun and safe camping experience: It is a national policy that Scouts and adults are not permitted to ride in the bed of trucks or trailers. ! Cub Scout/Webelos Resident Camp Leaders Guide 2019 5 www.kiakima.net GENERAL INFORMATION All units are required to have at least two adult leaders in camp at all times. Cub Scout packs must also have a 5 to 1 youth to leader ratio for Webelos and a 3 to 1 leader ratio for Cub Scouts. This policy is required by the Chickasaw Council. All leaders must be registered members of the BSA, and must meet the qualifications for the leadership position in which they serve. The unit leader must be at least 21 years of age. Any additional leaders must be at least 18 years of age. Leaders may rotate when necessary, but at least two adults must be with the unit 24 hours a day. Parents, committee members, and other adults who accompany the unit to camp must meet all of the above requirements. Leaders, please note, it is in the best interest of your Scouts to have consistent leadership throughout your pack’s stay at camp; rotation of leaders can create difficult transitions for the Scouts. For units bringing five or more Scouts, the unit leader and one assistant may attend camp at no charge. The fee for each additional adult is $95.00 for the week. Each adult space provides meals, tentage, and a Resident Camp Leaders in Camp patch and a T-shirt. The official leader count for the unit will be the number of additional leader-spaces plus the first two leaders. Units that rotate leaders during the week can fill a leader-space with more than one person staying different parts of the session. For example, one leader might stay the first night and another the second or third. In that the two leaders do not stay in camp at the same time, they use only one adult space and pay only $95.00. They will, however, only receive one patch for the one adult-space. Additional patches are available for purchase from the Trading Post. The general rule is that the unit needs to pay for the maximum number of adults staying in camp at any one time. If, however, additional leaders will be in camp for only one or two days and do not wish to pay for the entire session, they may provide their own tent and pay for meals on an individual basis. They will not receive a patch, but may purchase one from the Trading Post. Packs with a high ratio of adults to Scouts may be contacted by our administrative staff to ensure that there is enough tent space for everyone. Cub Scout packs must have a 5 to 1 youth to leader ratio for Webelos and a 3 to 1 leader ratio for Cub Scouts. ! Packs that bring five or more Scouts will receive two free leader spots; these spots will be credited at camp check-in. ! www.kiakima.net Cub Scout/Webelos Resident Camp Leaders Guide 2019 6 Correspondence All Resident Camp correspondence and registration material should be sent to the Chickasaw Council Scout Service Center until the middle of May. After May 24, all correspondence should then be sent directly to camp. The proper addresses are listed on page 2. To allow enough time to receive and process registration, do not send any money or registration materials through the Postal Service less than one week prior to your arrival at camp. Email is available at director@kiakima.net. Each unit is responsible for the safe transportation of its members to and from camp, and to make sure that all vehicles meet national insurance requirements. Transporting Scouts or adults in the bed of a pickup truck or trailer—whether it is covered or uncovered—is against the policy of the Boy Scouts of America, as well as poor judgment. Parking is provided at the camp entrance for leaders and visitors. The main parking areas are the gravel area to the northeast of the Administration Building and the gravel area west of the Handicrafts pavilion. In addition, there are some localized parking areas provided for unit vehicles that may be more convenient for some campsites. These areas are marked on the camp map at the end of this guide. Vehicles are not to be parked in the campsite during your stay. Packs are encouraged to leave a trailer in the campsite in order to store gear. A locking box will provide a place to secure and safeguard gear. To keep traffic in camp to a minimum, only camp vehicles will be allowed to operate during sessions. Pack vehicles will be allowed into camp during check-in and checkout for the purposes of loading and unloading of personal and pack equipment. Driving is only permitted for driving to Camp Cherokee for aquatic activities. Please observe the camp speed limit of 15 miles per hour. Transportation & Parking Registration Procedures Resident Camp Application Submit the Resident Camp Application along with a $50 deposit to secure your campsite at Kia Kima. Please keep in mind that some sites may already be taken. Step 1: Pack Count Form (KK1) By April 2, secure a deposit of $50 per Cub Scout planning to attend Resident Camp. Payments can be made at the Chickasaw Council Scout Service Center (please pay as a pack). Be sure to fill out the corresponding paperwork in the registration packet. After this deposit is received, your unit will be granted access to the online registration system; the online system will not go live until after April 15. Register your Scouts and leaders online. Webelos will have options for the different classes they wish to take. Cub Scouts should be registered as Wolves and Bears, and they will be assigned to walking groups at check-in. Step 2: Financial Preregistration Form (KK2) By May 15, submit your second payment of $100 per Scout to the Scout office. Submit your T-shirt sizes either online or by paper (not both). Packs that submit T-shirt sizes by this date will receive a complimentary T-shirt. Packs that do not submit T-shirt sizes may purchase them in the Trading Post. Packs have the option of taking their swim test (you can use KK4, Swim Check Form) prior to arriving at camp. This is encouraged as it will expedite your check-in process. Step 3: Financial Summary Form (KK3) The remaining balance of camp fees can be paid by check, card, or cash at check-in. Free adult leader spaces earned will be credited at this time. If you wish to order additional photos, fill out KK5, Pack Photo Order Form, and bring it with you to camp. Cub Scout/Webelos Resident Camp Leaders Guide 2019 7 www.kiakima.net Camp Osage Campsites Traditional Sites Capacity Bobwhite 34 Copperhead 24 White Horse 20 Broken Bow 40 Splintered Arrow 20 Whispering Rapids 32 Turkey Run 18 Foxfire 24 Cedar Rock 36 Running Deer 60 Crazy Wolf 34 Talking Turtle 34 Yellow Dog 44 Dancing Bear ♿ 58 Tall Pines 40 Eagle’s Nest 26 Twisted Trees 24 Dragging Canoe 20 Tentless Sites Tent Pads Coyote Hollow 8 Soaring Embers 12 In our traditional campsites, Kia Kima provides two-man canvas tents along with two steel beds with vinyl covered mattresses. These tents sit on individual wooden platforms with the exception of Dancing Bear, Yellow Dog, and Foxfire. Dancing Bear has concrete barrier-free platforms while the other three have “megadecks.” One of the megadecks in Foxfire is pictured on the right. There is also a small cooking pavilion in every traditional site except the newest one, Twisted Trees. One picnic table per campsite is also provided. Most campsites also have a pit latrine and a cold shower, but every campsite is also closely located to one of the public shower houses that have hot water and flush toilets. Troops will be given enough tents to have two people sleeping in each tent, including adult leaders. There is ample space in each campsite for adult leaders who prefer to bring their own solo tent. If you choose to bring some of your own tents, please communicate this to the Resident Camp Director before camp as space for these tents will become a consideration in your campsite assignment. The average height of the beds is 14” from the floor to the bottom of the bed if you are looking for footlockers that can fit underneath. Per Youth Protection Guidelines, adults cannot stay in the same tent as Scouts unless the Scout is his or her own son or daughter. Tentless campsites are for packs who wish to bring their own tents or hammocks. Kia Kima does not provide any platform tents in these sites. On the chart, “Tent Pads” is how many tents can fit in the campsite. This number does not include how many hammocks can fit in the site. Each site has a picnic table and enough space if a troop wishes to bring a dining fly. We will not be moving Kia Kima tents into the campsite. If a Scout chooses to hammock camp instead of bringing a tent, they should do a test run of their set up on another campout before arriving at camp! Tents are NOT provided in tentless campsites. Units MUST bring their own tents or hammocks for these sites. ! Traditional Campsites Tentless Campsites www.kiakima.net Cub Scout/Webelos Resident Camp Leaders Guide 2019 8 Dancing Bear is our barrier-free site at Camp Osage. It will accommodate units of up to 58 that have Scouts with special needs. This campsite is equipped with concrete tent platforms and walkways that connect to the nearby Central Shower House. Dancing Bear also has electricity in the site. Other packs may reserve Dancing Bear, but WILL be relocated without notice if a need arises. Priority is given for packs with special needs, not packs that register early. If an adult requires a CPAP machine, we strongly suggest a portable battery as most campsites do not have electricity. Units staying in campsites near public shower houses may bring extension cords to run power for the sole purpose of medical devices. More and more packs are beginning to bring hammocks with them and camp in them overnight. Hammocks are welcome at Kia Kima, with a few things to keep in mind. Webbing straps should be used around the trees to protect the trees. Hammocks should not be anchored to tents or pavilions and should not be stacked above each other. They should also not be hung higher than you are willing to fall! Adults with CPAP machines need to bring ! a portable battery. Scouts with Special Needs Showers and Facilities Hot showers are available at the Central, West, and East Shower Houses. In order to adhere to Youth Protection policies, adults are not allowed to take showers with youth under any circumstances. The Central Showers have separate areas for adult males, females, and youth. West and East Showers are the newer style of shower house which have multiple private single-person changing/shower stalls. Some campsites also have cold showers available along with a latrine. There are also centrally- located flush toilets in the Dining Hall. Hammocks In addition to what is in the campsite, the camp provides equipment through the camp Quartermaster. The Quartermaster is located beside the Trading Post. Items such as brooms, water hoses, cleaning agents, tools, and American flags are available for checkout. These items must be returned—clean and in good condition—before the pack checks out at the end of their session. Packs are encouraged to bring their own items from home. Quartermaster Cub Scout/Webelos Resident Camp Leaders Guide 2019 9 www.kiakima.net Leaders Meetings A meeting of key leaders will be held on the afternoon of the opening day. At this meeting, members of the camp staff will give an overview of camp policies and procedures, and special program activities that will be offered during the week. Leaders will also have an opportunity to ask any questions they may have. In addition, leaders meetings will be held each morning after breakfast. At this meeting, Cubmasters will get the opportunity to ask questions, and get updates on any special events going on in camp. Packs should plan to arrive at Kia Kima between 1:00 p.m. and 3:00 p.m. on the opening day of your session. No one will be available to handle early arrivals. Upon arriving at camp, a Camp Guide will meet the unit in the parking lot to guide the unit through the checkin process. The unit will first take a pack photo at the Kia Kima sign. The printed photo is free and additional photos are available for $5 each. The Cubmaster should then report to the Administration Building to meet the camp administrative staff. At this time, the Cubmaster should have a final count of Scouts, adults, and siblings; Scout schedules; and any unpaid fees as determined on the Financial Summary Form. While the Cubmaster is checking in at the Administration Building, the Camp Guide and the assistant leader will take the unit to the assigned campsite to begin set up and for the health recheck. The assistant leader should have the health forms and, if swim checks were completed prior to camp, the Swim Check Roster (available in the Registration Packet in the back of this Leader Guide). Everyone, youth and adult, must have a current health form. There should be a written explanation for any youth who needs special medical treatment. Our staff will then recheck the health forms with the Scouts. The recheck is to make sure that no significant changes have occurred since the physical examination was given. A buddy tag, which is required for aquatics activities, will be issued for each person with a health form. Arriving Swim Checks & Camp Tour Check-in Once the health rechecks have been completed and the Cubmaster has returned from the Administration Building, the Camp Guide will take the unit to the Camp Cherokee Waterfront for swim checks and then a camp tour. As part of the tour, the Camp Guide will point out important camp landmarks and program areas. In order to participate in aquatics activities at Kia Kima, every camper, including adults, must complete a BSA swimmer test. We strongly encourage packs to conduct swim checks prior to arriving at Resident Camp, and the Swim Check Form (KK4) is included at the back of this guide. Completing the swim checks prior to camp will speed up your check-in process, especially if it is raining on check-in day. There are three levels of swimming ability: Nonswimmer, Beginner, and Swimmer. The specifics of the test are available in the Guide to Safe Scouting. The waterfront at Kia Kima has separate designated areas for different levels of swimming ability based on the depth and the size. Scouts and adults must have passed the Swimmer-level test to participate on the Blob, Iceberg, or Slide. Beginners may paddle in a canoe as long as they are accompanied by a Swimmer. After the tour, the pack may return to the campsite. This is a good time to get settled and prepare for supper. The Scout field uniform is required for all evening meals and campfires. www.kiakima.net Cub Scout/Webelos Resident Camp Leaders Guide 2019 10 Uniform The official Cub Scout field uniform is recommended for wear by both youth and adults while in camp. This uniform—commonly referred to as Class A uniform—is to be worn to supper each evening and to camp-wide activities such as campfires and Vespers. The Class B uniform consists of Scout shorts and a Scouting T-shirt and may be worn at all other times during camp. Since the field uniform is worn so much, here are a few tips to help it stay fresh longer: • Don’t wear it at times when it does not have to be worn; change clothes after supper to avoid getting it dirty. • Bring a hanger for the shirt and keep the neckerchief and slide (if worn) in the same place each time so they won’t get lost. • It would be a good idea to have several pairs of Scout socks to avoid wearing the same pair all session. Dining Hall After your Camp Guide finishes helping you check in, the camp Commissioner will be your main resource for campsite needs. The Commissioner staff will stop by the campsites each day to visit and will make sure you have all the supplies and equipment that you need. If there is something broken or missing in your site, they will work to see that it is fixed or replaced. You can also meet with your Commissioner at the morning leaders meeting. In addition, Commissioners are knowledgeable about the program and can answer questions or help you plan pack activities. At Kia Kima Scout Reservation, our first priority is the safety and well-being of our campers. We have systems in place to ensure that all Scouts and leaders who have special dietary needs or food allergies are accommodated at Resident Camp. We can store supplemental food in our Dining Hall kitchen, prepare a modified menu, or work with the Scout, parent(s), or leaders to provide alternatives. Please make the administration and food service aware of any specific dietary needs or food allergies prior to camp. This can be done by emailing the Reservation Director (director@kiakima. net), or by calling the council office or camp. In doing this, the administration team can communicate with Scouts/parents and leaders before their stay at camp. When you arrive at camp please also talk with the Business Manager or the Dining Hall Manager to confirm arrangements. Dietary Restrictions Commissioner Service With everyone visiting three times a day, the Dining Hall is the most popular place in camp! Before breakfast and supper, packs line up in formation on the parade ground outside of the Dining Hall. The Program Director will lead a flag ceremony, take roll call of the packs, and lead grace. Scouts and leaders should wear their complete Scout Field Uniform to supper to retire the colors. After the meal, the Program Director usually has some important announcements for the camp. We ask that all Scouts remain in the Dining Hall until dismissed by the staff. The waiter system is used in the Dining Hall for setting the tables and cleaning up after meals. It is important to stop at the Dining Hall during the camp tour for a demonstration of how the waiter system works. Cub Scout/Webelos Resident Camp Leaders Guide 2019 11 www.kiakima.net Scouts may receive mail at camp. Please send mail addressed as follows: Kia Kima Scout Reservation Pack [#], [Scout’s Name] 629 Kia Kima Trail Hardy, Arkansas 72542 Please be sure to include the Scout’s pack number on all mail; this will make it much easier to route the mail to the proper recipient. Also include a return address on all mail in case a letter arrives at camp after the Scout has left. Mail service is dependable; however, for such a short session as Resident Camp, it is recommended that parents mail their letters before the Scout arrives. A letter or postcard can take from two to four days to reach camp. All mail can be picked up by the Cubmaster in the Administration Building. There is also a mailbox outside the Administration Building where outgoing letters and postcards can be mailed. FedEx and UPS also deliver daily to Kia Kima. Postal Mail A central lost and found is located at the Trading Post. If you lose something during the week, check with the Trading Post staff to see if it has been turned in. In addition, the aquatics area and the Dining Hall both have a small lost and found area of items that have been left in those respective locations. To make it easier to recover lost items, Scouts should clearly mark their personal possessions with their name and pack number. Trading Post Lost & Found Kia Kima operates a Trading Post which is located in the middle of the camp. Our Trading Post stocks a wide variety of items. In addition to crafts, the Trading Posts also stock concession items. Some of the items include: camp hats, toiletries, craft kits, pocket knives, Slush Puppies, ice cream, batteries, camp T-shirts, patches, and other souvenirs. We recommend that Scouts bring $25–$40 to spend in the Trading Post. This will generally pay for memorabilia and a few snacks throughout the session. We accept cash, checks, and credit cards. During the summer we also offer an Online Trading Post at www.kiakima.net. The Trading Post is open during the day and evening, except at meals and during camp-wide activities. It is a popular place for Scouts and leaders to get a snack and relax! The Dining Hall has wireless internet, which is open for adults to use. The password will be given to leaders at the opening leaders meeting and we ask that it is not given to Scouts. The Administration Building also has wireless internet for adults; however, we ask that adults reserve this for adults who need to take care of business while at camp. Wireless Internet Letters should be mailed early enough to arrive in time! Letters that arrive after the Scout has left will be returned to the sender. ! www.kiakima.net Cub Scout/Webelos Resident Camp Leaders Guide 2019 12 Visitors should plan to arrive at Kia Kima in accordance with the daily schedule of activities. Scouts will be involved in sessions or free-time activities until 5:00 p.m. daily and will need time to take a shower and change clothes before the evening meal. The evening pack activities in camp will last until approximately 9:30 p.m., so visitors should plan to leave shortly after that so Scouts and leaders can get a good night’s sleep. Vehicles should be parked in the camp parking lot, but not driven into camp. Visitors should park, check in at the Administration Building, and then walk to the campsite area. Please note that the campwide speed limit is 15 mph. If desired, visitors may eat in the Dining Hall. Visitors may purchase tickets for meals from the Administration Building as they enter camp. The visitor meal price is $5.00 per person, and there is no meal charge for visiting children under the age of 6. Seating space can be a concern for visitors as packs have assigned seating, so visitors should be prepared to be at the back of the line, and expect to sit in an area apart from the pack as space allows. In addition, they should notify their Scout’s Cubmaster, who will make arrangements with the Dining Hall Manager. There are no facilities at Kia Kima to allow visitors to stay overnight. Visitors Kia Kima Grace As we soar on eagle’s wings We thank the Lord for these great things: For nourishing food, for our physical strength, For our cheerful trails, and the South Fork banks. Cub Scout/Webelos Resident Camp Leaders Guide 2019 13 www.kiakima.net Each day follows the same schedule shown on page 14. The schedule may vary for check-in and check-out. On opening and closing day, the evening activity is a campwide campfire in the Council Ring starting at 8:30 p.m. Everyone in camp is expected to attend and wear the Scout field uniform. There are a variety of activities available from which to choose on the other evenings. Daily Schedule PROGRAM INFORMATION Vespers & Chaplain Vespers is a short inter-faith worship service held on the first evening of camp. Vespers is held at the Chapel, situated on a bluff overlooking the South Fork River. Everyone is encouraged to attend. Members of the Kia Kima staff will conduct Vespers services, with assistance from visiting clergy. Scouts and units may volunteer to assist with Vespers by talking with the Program Director. Scouts who are working on a religious award are especially encouraged to do so. Wolf, Bear, and Webelos Please realize that the age and rank of each Scout in your pack needs to be carefully examined before registering for programs. Take a close look at the programs and be sure to register your Scouts for the correct program for Resident Camp. In other words, think now as if you are in June 2019 already. Your current Tiger Cubs will be Wolves. Wolves become Bears and so forth. www.kiakima.net Cub Scout/Webelos Resident Camp Leaders Guide 2019 14 7:15 Assembly 7:30 Breakfast 8:15 Leaders Meeting 8:20 Walk to First Session 8:35-9:45 First Session 9:45 Walk to Second Session 10:10-11:20 Second Session 12:00 Open Lunch 12:30 Rest Period 1:00-2:10 Third Session 2:10 Walk to Fourth Session 2:35-3:45 Fourth Session 3:45-5:45 Free Activities 6:00 Assembly 6:15 Supper After Supper Evening Activities 10:00 Taps Resident Camp Daily Schedule Campfires Campfires bring out the spirit and fun of camp. We have two campfires planned for Resident Camp. Saturday and Wednesday nights will feature grand opening campfires for each session. It will kick off the session with an exciting beginning. At opening campfire, the spirit of Resident Camp will come alive! The staff will introduce the camp to the theme and act out the exciting story on stage. The thrilling conclusion will be at closing campfire on Monday and Friday nights. Visitors are encouraged to attend these campfires. All campfires start at 8:30 p.m., and should conclude around 9:30 p.m. Any visitors in camp should plan to depart after the campfire show has ended. Cub Scout/Webelos Resident Camp Leaders Guide 2019 15 www.kiakima.net Wolf Program Activities Archery ― Scouts will have a chance to shoot bows and arrows at the Range and complete their rank-level shooting sports patch along with the Archery discipline pin. BB Guns ― Scouts will get a chance to shoot BB Guns and complete their rank-level shooting sports patch along with the BB gun discipline pin. Climbing ― Scouts will have the opportunity to climb on the bouldering hut at Kia Kima. This does not complete a Wolf Adventure. Note: Cub Scouts can only climb, they cannot rappel. Sports ― Scouts will learn sportsmanship and team building as they play and exercise to complete Running with the Pack requirements 1–5. Tech ― Scouts will make several projects and experiments to learn all about air and wind power while completing the Air of the Wolf elective adventure. Nature ― Scouts will visit the Nature Lodge at camp and learn about the environment around them while completing the Paws on the Path adventure. Aquatics ― Scouts will swim in John Cooper Lake and complete the Spirit of Water elective adventure. Scoutcraft ― Scouts will learn outdoors and knot tying skills while completing the Call of the Wild adventure. www.kiakima.net Cub Scout/Webelos Resident Camp Leaders Guide 2019 16 Wolves will be assigned into walking groups when they arrive at camp. Wolves from the same pack will be kept together in one walking group. Day 1 Session 1 Session 2 Session 3 Session 4 Group A Archery (Range) Climbing (Tower) Aquatics (Lake) Sports (Basketball court) Group B Nature (Nature Lodge) BB Guns (Range) Climbing (Tower) Aquatics (Lake) Group C Scoutcraft (Scoutcraft) Nature (Nature Lodge) BB Guns (Range) Tech (Tech Center) Day 2 Session 1 Session 2 Session 3 Session 4 Group A BB Guns (Range) Tech (Tech Center) Scoutcraft (Scoutcraft) Nature (Nature Lodge) Group B Tech (Tech Center) Archery (Range) Sports (Basketball Court) Scoutcraft (Scoutcraft) Group C Sports (Basketball Court) Climbing (Tower) Archery (Range) Aquatics (Lake) Wolf Sessions Cub Scout/Webelos Resident Camp Leaders Guide 2019 17 www.kiakima.net Bear Program Activities Archery ― Scouts will have a chance to shoot bows and arrows and complete their rank-level shooting sports patch along with the Archery discipline pin. BB Guns ― Scouts will get a chance to shoot BB guns and complete their rank-level shooting sports patch along with the BB Guns discipline pin. Climbing ― Scouts will have the opportunity to climb on the bouldering hut at Kia Kima. This does not complete a Bear Adventure. Note: Cub Scouts can only climb, they cannot rappel. Whittling ― Scouts will learn how to use a pocketknife and earn their Whittling Chip and complete the Bear Claws adventure. Nature ― Scouts will visit the Nature Lodge at camp and learn about the environment around them while completing the Fur, Feathers, and Ferns adventure. Boating ― Scouts will get to use rowboats and canoes on John Cooper Lake and complete requirements 1, 2, and 3 of the Salmon Run elective adventure. Swimming ― Scouts will swim in the lake and complete the Salmon Run elective adventure (this along with Boating will complete the adventure). Scoutcraft ― Scouts will learn the bare necessities of camping and setting up tents while completing the Bear Necessities adventure. www.kiakima.net Cub Scout/Webelos Resident Camp Leaders Guide 2019 18 Bears will be assigned into walking groups when they arrive at camp. Bears from the same pack will be kept together in one walking group. Day 1 Session 1 Session 2 Session 3 Session 4 Group A Climbing (Tower) Whittling (Handicrafts) Nature (Nature Lodge) Archery (Range) Group B BB Guns (Range) Boating (Lake) Scoutcraft (Scoutcraft) Climbing (Tower) Group C Whittling (Handicrafts) Archery (Range) Swimming (Lake) Scoutcraft (Scoutcraft) Day 2 Session 1 Session 2 Session 3 Session 4 Group A Scoutcraft (Scoutcraft) Boating (Lake) Swimming (Lake) BB Guns (Range) Group B Archery (Range) Swimming (Lake) Nature (Nature Lodge) Whittling (Handicrafts) Group C Nature (Nature Lodge) BB Guns (Range) Climbing (Tower) Boating (Lake) Bear Sessions Cub Scout/Webelos Resident Camp Leaders Guide 2019 19 www.kiakima.net Please select your activities from the list below. Webelos may select up to four activities. Aquanaut ― Get ready to get wet! Whether jumping into water over your head, learning to float, or getting the chance to cool off on a hot summer day, you’ll love being an Aquanaut. Webelos/AoL elective Into the Wild ― If you like watching wildlife, then Kia Kima is the place for you. You will get the chance to study creatures and plants in the wild and see much of camp at the same time. Webelos/AoL elective First Responder ― Don’t Panic! This badge will teach you exactly what to do when an emergency arises. Webelos requirement Into the Woods ― Identifying trees and learning their uses is part of the job of being a forester. Enjoy hiking along the trails of camp and learning new things about forestry, trees, and how we conserve our resources. Webelos/AoL elective Stronger, Faster, Higher ― This adventure will give Webelos the opportunity to learn what it means to be “Physically Fit.” Webelos will record their progress on certain exercises for a period of 30 days after camp. Webelos requirement. Art Explosion ― Do you like to make things? The Art Explosion adventure will give you an opportunity to draw and build! You will use your own creative juices to create masterpieces. Webelos/AoL elective Outdoor Adventurer ― Camper adventure requirements are fun and give Webelos an opportunity to learn about camping and the out-of-doors. AoL requirement Earth Rocks ― Rocks and minerals and how the earth is put together makes this adventure exciting and challenging. Webelos/AoL elective Sports ― Develop your skills in the sports world. Learn the rules, showing good sportsmanship, and doing your best is what Sportsman has to offer. Webelos/AoL elective Engineer ― Scouts will learn the basics of engineering and work on projects including: constructing a bridge model, complete an electrical circuit, and even build their own catapult! Webelos/AoL elective Build It ― Scouts will learn how to use many different tools and build a small project. Webelos/AoL elective Adventures in Science ― Scientists know about the laws of nature that explain much about the world and the universe. They continue to learn by experimenting, and they make discoveries. Webelos/AoL elective Scouting Adventure ― During this session, Webelos will work on activities that will prepare them for a Scouts BSA troop. Activities may include pitching a backpacking tent, primitive fire making, foil pack cooking, simple knots, and much more! AoL requirement Webelos Program Activities www.kiakima.net Cub Scout/Webelos Resident Camp Leaders Guide 2019 20 2019 Registration Times Period 1 Period 2 Lunch Period 3 Period 4 Aquatics Aquanaut Art Explosion Build It Outdoorsman First Responder Scouting Adventure Into the Woods Into the Wild Earth Rocks Engineer Adventures in Science Stronger Faster Higher Sports Sportsman Webelos Adventures Tech Center Handicrafts Scoutcraft Nature Lodge Webelos Schedule Cub Scout/Webelos Resident Camp Leaders Guide 2019 21 www.kiakima.net World Conservation Award Bold means Scouts can complete it at camp. As a Wolf Cub Scout ___ Earn the Paws on the Path adventure. ___ Earn the Grow Something adventure. ___ Complete requirements 1 and 2 from the Spirit of the Water Adventure. ___ Participate in a den or pack conservation project in addition to the above. As a Bear Cub Scout ___ Earn the Fur, Feathers, and Ferns adventure. ___ Earn either the Bear Goes Fishing or Critter Care adventure. ___ Complete requirement 3 from the Baloo the Builder adventure by constructing a bird feeder or a bird house as one of the options. ___ Participate in a den or pack conservation project in addition to the above. As a Webelos Scout ___ Earn the Building a Better World adventure. ___ Earn the Into the Wild adventure. ___ Earn the Into the Woods adventure. ___ Earn the Earth Rocks adventure. ___ Complete requirements 1, 3a, and 3b in the Adventures in Science adventure. ___ Participate in a den or pack conservation project in addition to the above. The Nature Lodge Staff will coordinate Conservation Projects during Twilight Activities for all who are interested. www.kiakima.net Cub Scout/Webelos Resident Camp Leaders Guide 2019 22 • Shorts or long pants • Underwear • Sunglasses • Sweater or jacket • Extra shoes or boots • Sunscreen • Poncho or rain gear • Notebook/pencil or pen • Watch (very important) • Wallet (extra spending money) • Washcloth and towel • Toiletries (soap, shampoo, toothpaste, etc.) • Flashlight with new batteries • Sleeping bag or sheets & blankets • Alarm clock (optional)(battery operated) • Footlocker, suitcase or backpack • Swim trunks • Socks • Hat, if desired • Camera • Insect repellent (containing DEET or Permethrin) What to Bring Personal Equipment Other than the basics, different people and packs will bring different items with them. A good exercise is to think about your perfect stay at camp and bring the items that you see in your mental picture. If you want to spend the afternoon fishing on the edge of the lake, don’t forget your fishing pole and tackle box. • Pack flag • Den flags • Lanterns • 8x10 Tarp • Water hose • Water bottles • Ice chest full of favorite drinks (water is the best) • Camp stove and coffee pot • Scout handbook so things can be signed off at camp • Complete Scout uniform Unit Equipment To help keep you from forgetting those all important items, we have a list to help you when you are packing. WHAT TO BRING TO CAMP • First aid kits • Bow saws • Rope • Brooms • Lawn chairs • T-shirts NOTE: Ice will not be issued at camp for campsite use. Bags of ice will be available for purchase at the Trading Post. Cub Scout/Webelos Resident Camp Leaders Guide 2019 23 www.kiakima.net Personal rifles or other firearms, ammunition, and bows are not allowed in camp; only those supplied by the Shooting Sports area are to be used. Sheath knives are not allowed at camp. Any such equipment brought to camp must be delivered to the Resident Camp Director when the pack checks in; it will be returned when the pack checks out. In addition, no pets of any kind are allowed at camp; this is policy of the Boy Scouts of America. We recommend that items such as radios, MP3 players, electronic games and other electronic devices not be brought to camp. Resident Camp is an outdoor experience, and these items are not appropriate to that experience. Finally, fireworks, alcoholic beverages, and illegal substances of any kind are strictly prohibited at camp. What Not to Bring Tip 1 ― A daypack (book bag) is recommended to help keep things together while hiking around camp from day to day. An extra gallon-sized ziplock bag keeps those wet swim trunks off the other dry items in the pack. Tip 2 ― Flip flops are recommended for the shower houses; however, regular shoes should be worn to and from the shower facility. Foot injuries can be serious at camp due to the high level of walking and can result in a trip home or worse. Tip 3 ― Scouts bringing a footlocker or locking suitcase should bring an extra key and give it to the Cubmaster. That way, if one key is lost, the spare one will be stored safely. Tip 4 ― With the heat and humidity of June, it is recommended to have a change of clothing for each day of the session. Tips www.kiakima.net Cub Scout/Webelos Resident Camp Leaders Guide 2019 24 Fun stuff you can do at camp! FREE TIME ACTIVITIES There is plenty for packs and individual Scouts to do at Resident Camp. Many of open activities have been planned and will be announced daily. These activities include BB shoots, free swim, boating, climbing, archery, Water Slide, Iceberg, Blob, games, and crafts. However, the pack is free to do other activities during the open time such as hiking the many trails throughout the Reservation or fishing from the banks of the South Fork River and John A. Cooper Lake. They can also just relax in the campsite with a good game of cards around the campfire. Kia Kima is a place for youth to have fun and experience the outdoors! Our staff will do everything they can to make sure the Scouts are having fun throughout the day with special activities and games for them. Cub Scout/Webelos Resident Camp Leaders Guide 2019 25 www.kiakima.net The safety and security of every Scout is of paramount concern to all leaders and staff. To enhance our security efforts we will require that parents, leaders, or Scouts who are checking into camp over the course of the session to register at the Administration Building. Scouts who are leaving camp early will need to check out at the Administration Building with our staff, while being accompanied by an adult from the pack to authorize the departure. Pack leaders should encourage all guests and visitors to depart by 9:30 p.m. If there are particular concerns of an individual Scout’s well-being and protection, the Cubmaster should contact the Resident C a m p D i r e c t o r. Leaders wishing to visit town for supplies should sign out at the Administration Building. Coming and Going CHECK-OUT www.kiakima.net Cub Scout/Webelos Resident Camp Leaders Guide 2019 26 The check-out procedure will begin on Tuesday and Saturday, and should be completed before 10:30 a.m. Any unit with special checkout considerations should make plans through the Program Director or the Resident Camp Director. Breakfast will be delivered to your campsite by your Camp Guide. This is so you can quickly eat, pack your gear, and clean up your campsite without having to walk back and forth between the Dining Hall. Borrowed equipment will be returned to the Quartermaster, and the Camp Guide will inspect the site to be certain that it is clean. Trash should be deposited in the dumpsters on the way out of camp. The cost of any damaged property or equipment will be charged to the pack. The Cubmaster should stop by the Administration Building on the way out of camp to complete the check-out procedure by picking up advancement reports and medical records. Check-out Quartermaster Trash Administration Building Campsite Deposit Campsite Your Camp Guide will deliver breakfast to you in your campsite. Pack up all your gear and clean up the site one last time. Remember that Scouts always leave a place better than they found it! The Check-Out Process at a Glance Bag up all trash and take it to the dumpster on your way out. Return any borrowed equipment before you leave camp. Before leaving camp, stop by the Administration Building to pick up your paperwork. Ensure you have all your advancement reports and health forms as it is easier to fix these issues at camp than when you are back at home. Since you are already in the Administration Building, go ahead and place your deposit to come back next year! All packs should plan to have departed no later than 10:00 a.m. so that campsites can be prepared for the next session. ! Cub Scout/Webelos Resident Camp Leaders Guide 2019 27 www.kiakima.net Running De Soing Embs Dragging Canoe CHAPEL OZARK VENTURE BASE SCOUT CRAFT AREA BARN EAST SHOWERS LOWER MEADOW OSAGE AQUATICS HEALTH LODGE NATURE LODGE HANDICRAFTS ADMIN. PARKING RANGER COMPOUND Bobwhite Cphead White Hse Broken B
Splinted A
Whisping Rapids Tkey Run F­f‚e Ced Rock Tall Pines Eagles Nest Crazy W‡f Talking Ttle Yell
Dog Dancing Be CAMPFIRE ARENA CLIMBING TOWER ARCHERY RIFLE SHOTGUN CENTRAL SHOWERS WEST SHOWERS PROGRAM PAVILION DINING HALL STAFF AREA STAFF CENTER TECH TRADING CENTER POST WELDING HOUSE Twisted Trees C‰ote H‡l
ABOUT 1.5 MILES TO CAMP CHEROKEE Ghost Drum Bigf‹t Whippwhil Dry BŒes A
head H‹t Owl Rocky T FlintstŒe LŒgknife SHOWERS NATURE LODGE HANDICRAFTS TRADING POST SCOUT CRAFT AREA PARKING PARKING WONDER BUILDING CENTRAL SHOWERS STAFF CENTER CHEROKEE AQUATICS ABOUT 1.5 MILES TO CAMP OSAGE JOHN A. COOPER LAKE C.O.P.E. COURSE MESARA CABIN LARRYS LOOKOUT MESARA SPRING SOUTH FORK RIVER T’ahawk Blackjack www.kiakima.net Cub Scout/Webelos Resident Camp Leaders Guide 2019 28 ONAGA RD. HARDY GPS COORDINATES: N 36.34450531º W 91.59223171º BYPASS CHEROKEE VILLAGE 175 175 175 175 175 289 289 175 2030 175 62 62 62 412 62 62 63 63 63 62 63 167 412 62 412 62 TONGANOXIE RD. WEEKIWACHEE RD. WEEKIWACHEE RD. SOUTH FORK RIVER POTTAWATTAMIE RD. CHEROKEE RD. TONGANOXIE RD. KIA KIMA TRAIL CHEROKEE RD. CHEROKEE RD. CHEROKEE RD. OKMULGEE RD. CHEROKEE RD. POTTAWATTAMIE RD. POTTAWATTAMIE RD. TEKAKWITHA RD. SHARP CO. REGIONAL AIRPORT ONAGA RD. SOUTH FORK RIVER CHEROKEE RD. CHEROKEE RD. CHEROKEE RD. ONAGA RD. ONAGA RD. ONAGA RD. TONGANOXIE RD. SPRING RIVER LAKE SPRING RIVER OMAHA LAKE AZTEC LAKE CHANUTE LAKE THUNDERBIRD LAKE SEQUOYAH LAKE CHEROKEE FROM MEMPHIS & POINTS EAST  TO MEMPHIS > TO MAMMOTH SPRINGS> Take Hwy 63 from Jonesboro into Hardy (do not take the Hwy 63 bypass). Turn left onto Hwy 62 and travel 6.8 miles to Tekakwitha Rd. at St. Michael’s Church. Turn right onto Tekakwitha Rd. and travel .3 miles to Pottawattamie Rd. and turn left. Follow Pottawattamie Rd. 3.7 miles until it deadends into Onaga Rd. at the Fire Station. Turn right onto Onaga and travel .9 miles (over Hwy. 175) to Tonganoxie Rd. Turn left onto Tonganoxie Rd. continuing 1.7 miles (passing Lake Omahas) to Weekiwachee Rd. Turn right and follow Weekiwachee Rd. 2.3 miles into Camp. FROM ASH FLAT & POINTS SOUTH  < TO MTN. HOME < TO ASH FLAT Traveling north on Hwy 67 turn left into Hwy 62/412. Continue 2.3 miles to Hwy 289. Turn right. Travel 1.8 miles turn right onto Hwy 175/Cherokee Rd. After 1.8 mile (and a sharp curve to the right) turn left onto Pottawattamie Rd. Continue 1.6 miles on Pottawattamie Rd. until it deadends at Tonganoxie Rd. Turn right and follow Tonganoxie Rd. .6 miles to Weekiwachee Rd. Follow Weekiwachee Rd. 2.3 miles into Camp. WAL-MART ST. MICHAEL’S CATHOLIC CHURCH O.K.K.P.A McDONALD’S DIRECTIONS TO 1/2 mile 1 mile 2 mile IROQUOIS RD. FIRE STATION Cub Scout/Webelos Resident Camp Leaders Guide 2019 29 www.kiakima.net CAMPFIRE ARENA CLIMBING TOWER C.O.P.E. COURSE ARCHERY RIFLE SHOTGUN Ghost Drum Bigft Whippwhil Dry Bes Ahead Ht Owl Rocky T Flintste Lgknife SHOWERS NATURE LODGE HANDICRAFTS TRADING POST SCOUT CRAFT AREA PARKING PARKING WONDER BUILDING CENTRAL SHOWERS STAFF CENTER CHEROKEE AQUATICS ABOUT 1.5 MILES TO CAMP OSAGE T ahawk JOHN A. COOPER LAKE Blackjack www.kiakima.net Cub Scout/Webelos Resident Camp Leaders Guide 2019 30 Running De CHAPEL OZARK VENTURE BASE BARN EAST SHOWERS LOWER MEADOW OSAGE AQUATICS HEALTH LODGE NATURE LODGE HANDICRAFTS ADMIN. PARKING RANGER COMPOUND Bobwhite Cphead White H se Whisping Rapids Tkey Run Ffe Ced Rock Tall Pines Eagles Nest Crazy W‚f Talking Ttle Yell„ Dog Dancing Be CAMPFIRE ARENA CLIMBING TOWER ARCHERY RIFLE SHOTGUN CENTRAL SHOWERS WEST SHOWERS PROGRAM PAVILION DINING HALL STAFF AREA STAFF CENTER TECH TRADING CENTER POST WELDING HOUSE Twisted Trees C…ote H‚l„ ABOUT 1.5 MILES TO CAMP CHEROKEE SOUTH FORK RIVER Soing Embs Dragging Canoe SCOUT CRAFT AREA Broken B„ Splinted A‰„ Cub Scout/Webelos Resident Camp Leaders Guide 2019 31 www.kiakima.net 2019 Cub Scout and Webelos Resident Camp Registration Information Kia Kima Scout Reservation, Chickasaw Council, BSA This Registration Information booklet is designed to help you through the process of registering for Cub Scout/Webelos Resident Camp at Kia Kima. The contents include all the forms you will need to get your pack registered and tell you when each step needs to be completed. If you have questions about anything in this booklet, please first consult the resident camp Leaders Guide, available at www.kiakima.net. If you are unable to find an answer to your questions, please contact Johnny Tracy, by calling 901-327-4193, ext. 208, or by emailing john.tracy@scouting.org. How it works The registration process is very simple. First, your pack needs to make a commitment by filling out the Camp Application form and returning a $50 deposit to the Scout Office. The next form, KK1, is due, along with a $50 per Scout deposit, by April 2. We will email unit leaders detailed instructions regarding the use of the online registration system. When registering Webelos for activities, please remember that adults must accompany these Scouts to their activities. Form KK2, along with the final per-Scout payment of $100 is due by May 15. Please note that the online registration system will not be available until after April 15! Questions and Answers Please check the Leaders Guide for Cub Scout and Webelos Resident Camp for your most common questions. In this packet, you will find dates, arrival times, fees, and program information. If you still have questions, please feel free to contact us at the Chickasaw Council Scout Office. We can be reached by phone at 901-327-4193 or, for a speedier response, please email john.tracy@scouting.org. Scouts in need of financial assistance should complete the Campership Application, which can be found at www.kiakima.net/camperships. Up to $100 of the camp fee can be covered by a campership award. Requests for financial assistance should be returned to the Chickasaw Council Scout Office or to john.tracy@scouting.org by May 15 (earlier is better). Please bring the Financial Summary Form, KK3, to check-in, along with payment for any remaining fees. All packs will receive one group photo; if you would like to order additional photos, please complete the Pack Photo Order Form, KK5, and turn it in at check-in with a $5.00 per photo payment. If photos do not arrive before a session ends, they will be mailed to the primary contact for the unit. Helpful Hints • Print copies of each form and online transaction for your records and bring them with you to Resident Camp. You may not need them, but if there are questions or something gets misplaced, a backup copy can save some time at check-in! • Please note the due date for each step and send in the materials in plenty of time. If you are mailing your form, note the address listed at the bottom of each form and send it to that address. • Ideally, write one check for each step of the process, made payable to Chickasaw Council, BSA. • If your pack is able to complete swim checks prior to coming to camp, it will save you time during check-in. • If you have questions, contact Johnny Tracy, by calling 901-327-4193, or by emailing john.tracy@scouting.org. www.kiakima.net www.kiakima.net Cub Scout/Webelos Resident Camp Leaders Guide 2019 32 Camp Application Cub Campsite Reservation Form Today’s Date: Complete this form online at www.kiakima.net/cub2019! Included is our $50 deposit to reserve a campsite. A non-refundable—but transferable—reservation fee of $50 per Scout will be due by April 2. The remaining $100 per Scout will be due by May 15. This initial $50 deposit can be applied to per-Scout reservations, or it can be rolled over to the next season. Packs that do not meet the above deadline may lose their campsite priority. Any remaining fees will be due at Resident Camp check-in. The leader registration fee is $95. If your unit brings a minimum of five (5) Scouts, two leaders may attend at no cost. Pack District Council Please indicate the session in which your pack would like to attend. If a session fills, you will be notified to switch to an alternative session. Camp Schedule Cub Camp 1: June 1-4 Cub Camp II: June 5-8 We would like to attend Session _________ Estimated number attending: Youth Adults Fee Schedule Cub Camp Youth - $150.00 Cub Camp Adult/Sibling: $95.00 Please complete the information below before returning this form to the Council Office! We provide updates via email, so please provide one that is checked regularly. Name of person in charge: Address: City, State, Zip: Cell Phone: Other Phone: Email: Please print clearly! Campsites are reserved on a first-come, first-served basis. Please list four choices for a campsite below, keeping in mind the minimum and maximum for each site. Campsite arrangements may change due to space considerations in your chosen session. Site choice 1 _______ Site choice 2 _______ Site choice 3 _______ Campsite Reservation Request Due on or before April 2 This form can be returned to the Chickasaw Council Scout Service Center, emailed, mailed, or faxed. If emailing, send to john.tracy@scouting.org; if mailing, send to the Chickasaw Council, 171 S. Hollywood St., Memphis, TN 38112; fax to 901 327 2010. Payments can be made by check, or card payments can be made over the phone by calling 901 327 4193. Cub Scout/Webelos Resident Camp Leaders Guide 2019 33 www.kiakima.net Form Pack Count Form KK1 Today’s date: We are attending Session . This form lets the camp staff know how many Scouts and leaders will be attending Resident Camp from your pack. Scouts may be added later, if there is room and with permission of the Camp Director. Please complete this form and return it with a deposit of $50.00 per Scout. Pack District Council Cubmaster Address City State Zip Home phone Cell phone Email Second Leader Address City State Zip Home phone Cell phone Email Please print clearly! Our pack plans to bring Cub Scouts x $50.00 deposit = $ Our pack plans to bring Webelos x $50.00 deposit = $ Our pack plans to bring male leaders (no fee due at this time) Our pack plans to bring female leaders (no fee due at this time) Total of Scouts and leaders Total deposit payment = $ All checks should be made payable to the Chickasaw Council, BSA. Contact Information Count Estimate and Deposit Due on or before April 2 This form can be returned to the Chickasaw Council Scout Service Center, emailed, mailed, or faxed. If emailing, send to john.tracy@scouting.org; if mailing, send to the Chickasaw Council, 171 S. Hollywood St., Memphis, TN 38112; fax to 901 327 2010. Payments can be made by check, or card payments can be made over the phone by calling 901 327 4193. www.kiakima.net Cub Scout/Webelos Resident Camp Leaders Guide 2019 34 Form Financial Preregistration Form - KK2 Cub Camp Today’s date: We are attending Session . This form confirms the number of Scouts and leaders for which your pack sent a deposit in April and allows you to add additional Scouts. Please complete this form and return it with an additional payment of $100.00 per Scout ($150.00 if you are adding Scouts who were not listed in April). Pack: District: Council: Our pack plans to bring Cub Scouts x $100.00 registration $ Our pack plans to bring Webelos x $100.00 registration $ Additional Scouts to register (not listed on KK1) Additional Scouts x $150.00 $ Our pack now owes $ At this point in the registration process, each Scout should have paid a total of $150.00 (the full fee). Scouts who paid a $50.00 deposit in April (on the Pack Count Form, KK1) owe $100.00. Any Scouts who have been added since sending in form KK1 will owe $150.00. Our pack plans to bring male adults. Our pack plans to bring female adults. Our pack plans to bring siblings. We will need adult/sibling spaces (this is the total number of adults in camp at any one time). Some packs like to bring their own tents and use them at Resident Camp. If your pack would like to do this, please tell us the number of Scouts and leaders that will be sleeping in their own tents (optional): Smaller packs may have to share a campsite with another pack and some packs like to share their campsite. If you have a preference for a pack with whom you would like to share your campsite, list the unit number here: Pack Personal Tentage Confirmation Preregistration Payment Due on or before May 15 This form can be returned to the Chickasaw Council Scout Service Center, emailed, mailed, or faxed. If emailing, send to john.tracy@scouting.org; if mailing, send to the Chickasaw Council, 171 S. Hollywood St., Memphis, TN 38112; fax to 901 327 2010. Payments can be made by check, or card payments can be made over the phone by calling 901 327 4193. Cub Scout/Webelos Resident Camp Leaders Guide 2019 35 www.kiakima.net Form KK3 Financial Summary Form - Cub Camp Today’s Date: We are attending Session . This form, which you should bring with you to check-in, completes the registration process. Each Scout will owe a total of $150.00, including the campsite reservation and preregistration fees. Bring this form with you to Resident Camp; do not mail it! Pack: District: Council: Fees Our pack has brought Cub Scouts x $150.00 registration = $ Our pack has brought Webelos x $150.00 registration = $ Our pack needs adult/sibling spaces x $95.00 = $ Payments We have already paid for Cubs/Webelos x $150.00 preregistration = – $ If your pack is bringing at least 5 Scouts, credit $190 ($95 x 2) here for adult spaces = – $ Campership funds granted (total of all camperships granted; please bring copies of awards) = – $ Subtract initial $50 deposit OR leave blank to roll over to 2020 = – $ Our pack owes a total of: $ An explanation of adult spaces can be found in the Leaders Guide. In short, it refers to the maximum number of adults that will be in camp at any one time. Please make all checks payable to the Chickasaw Council, BSA; Kia Kima can accept all major credit cards at camp. Total of Fees Due at check in. Bring this form with you to Resident Camp; do not mail it! www.kiakima.net Cub Scout/Webelos Resident Camp Leaders Guide 2019 36 Form KK4 Swim Check Form (optional) We strongly encourage packs to conduct swim checks prior to arriving at Resident Camp. This form should be used to record the ability level of each Scout. Bring this form to camp and give it to your pack guide; please do not mail it! Swim test instructions are available online in the Guide to Safe Scouting. Pack: District: Council: Name Non-swimmer Beginner Swimmer Cubmaster signature Date Lifeguard signature Cert. & date We are participating in Session . Due at check-in. Bring this form with you to Resident Camp; do not mail it! Swimming Ability Levels Cub Scout/Webelos Resident Camp Leaders Guide 2019 37 www.kiakima.net Form KK5 Pack Photo Order Form (optional) Use this form to order group photos of your pack, if wanted. All photos are 8x10”. Photos will be taken at check-in, when you arrive at camp, so make sure Scouts and leaders are wearing their uniforms or a pack T-shirt! You can include the cost of any extra photos in your registration check or you can write a separate check. Bring this form with you to camp; do not mail it! Pack: District: Council: For your convenience, you may use the spaces below to list those who ordered photos. All we need is total number ordered! We will be more than happy to copy this form for you at check-in. Name Quantity Name Quantity Our pack wishes to order photos x $5.00 each; total = $ Please make checks payable to the Chickasaw Council, BSA. Due at check-in. Bring this form with you to Resident Camp; do not mail it! Photo Order www.kiakima.net Cub Scout/Webelos Resident Camp Leaders Guide 2019 38 Over the past century, the foothills of the Ozarks has become a second home to tens of thousands of Scouts and Scouters. Throughout the year the KKAA performs service for the camp, hosts reunions, and supports the Staff. Membership is open to any and all alumni or friends of Kia Kima including current or former staff, campers, or Scouters. For more information visit www.kiakimaalumni.org The Kia Kima Alumni Association is an independently registered 501(c)3 nonprofit organization incorporated in the state of Arkansas. Previous Projects: -Built Camp Cherokee Tech Center -Centennial Time Capsule -Replaced Osage Nature Lodge roof -Took down and repurposed the old climbing tower -Provided scholarship for a staff member to attend National Camping School -Annual Staff Banquet -Various program supply donations -Equipment donations -Subsidy of this Leaders Guide Kia Kima Alumni Association High above the South Fork waters Reared against the sky Proudly stands our dear old camp As the years go by Onward, ever, be our watchword Conquer and prevail Here’s to thee, O, Kia Kima BSA, all hail! Kia Kima Alma Mater Cub Scout/Webelos Resident Camp Leaders Guide 2019 39 www.kiakima.net Notes Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource 2019 Kia Kima Cub Camp Leaders Guide Creator An entity primarily responsible for making the resource Chickasaw Council, BSA Source A related resource from which the described resource is derived Andrew Schrack Publisher An entity responsible for making the resource available Andrew Schrack Date A point or period of time associated with an event in the lifecycle of the resource 2019 Cub Scouts Leaders Guide